Common use of SUBMISSION OF BID Clause in Contracts

SUBMISSION OF BID. 13.1 Submission of bids only through online process is mandatory for this Tender. Bids sent by Post, FAX or e-mail or presented in person will not be considered. 13.2 The Bidder should get himself registered on procurement portal (xxxxx://xxxxx.xxxxxxxxx.xxx.xx) and create users and assign roles on this portal. Further to this, bidder shall download Notice Inviting Bids (NIB) and copy of Bid Document from this site. 13.3 To participate in online bidding process, Bidders must procure a Digital Signature Certificate as per Information Technology Act-2000 using which they can digitally sign their electronic bids. Bidders can procure the same from any CCA approved certifying agency, i.e. TCS, safecrypt, Ncode, etc. Bidders who already have a valid Digital Signature Certificate (DSC) need not procure a new DSC. 13.4 Bidder (authorised signatory) shall submit their offer on-line in Electronic formats both for technical and financial bid. The technical bid should also contain scanned copy of DD/BC/BG for Cost of Bid Form, e-tender Processing Fee &Bid Security. However, DD/BC/BG for Cost of Bid Form, e-tender Processing Fee & Bid Security. should be submitted physically at the following address of JMRC by the scheduled date and time as per NIB. 13.5 JMRC will not be responsible for delay in online submission due to any reason. For this, bidders are requested to upload the complete bid well advance in time so as to avoid last minute issues like slow speed; choking of web site due to heavy load or any other unforeseen problems. 13.6 Utmost care be taken to name the files /documents to be uploaded on portal. There should not be any special character or space in the name of file, only underscores are permissible. 13.7 All pages of the bid document and the addendums/amendments uploaded by the JMRC on the website xxxxx://xxxxx.xxxxxxxxx.xxx.xx shall be deemed to have been initialed and accepted by the persons signing the bid when they submit their electronic bid. 13.8 The documents listed in ITT clause along with the addendum‟s uploaded till the date of bid of submission, shall be filled by the bidder to bind the bidder to the contract. All the pages of the bid to documents shall be digitally signed. 13.9 The uploaded documents for e-bidding cannot be changed after closing date of bid and same documents are to be produced in original physical form in the office whenever asked to do so. 13.10 All Bids in which any of the prescribed conditions are not fulfilled or which have been vitiated by errors in calculations, totaling or other discrepancies or which contain tempering of BOQ templates, may be liable to rejection. 13.11 Any bid after the deadline of time, will not be received on website. 13.12 A single-stage two envelope selection procedure shall be adopted. The Bid shall contain:

SUBMISSION OF BID. 13.1 Submission of bids only through INFLIBNET Centre invites online process is mandatory for this Tender. Bids sent by Post, FAX or e-mail or presented Tenders under Two Bid System i.e. Technical Bid (Annexure T-I) and Financial Bid (BOQ), in person will not the prescribed Tender Document available on Central Public Procurement Portal (CPPP) (URL: xxxxx://xxxxxxxx.xxx.xx/eprocure/app) for the above cited subject. Tenderer must submit their bids well within the stipulated date & time and no opportunity shall be consideredgiven to Tenderer to withdraw any offer at any stage after the submission of the bids. 13.2 1.4.1 The Bidder should get himself tender document can be downloaded from Central Public Procurement Portal (URL: xxxxx://xxxxxxxx.xxx.xx/eprocure/app). Besides, Tender document reference can also be seen at INFLIBNET website (xxxxx://xxx.xxxxxxxxx.xx.xx/tenders/). Prospective tenderers who have not enrolled/registered on procurement with aforesaid portal shall have to enroll/register themselves before participating through the website Central Public Procurement Portal (xxxxx://xxxxx.xxxxxxxxx.xxx.xx) and create users and assign roles on this portalURL:xxxxx://xxxxxxxx.xxx.xx/eprocure/app). Further to this, bidder The authorized signatory of the tenderer shall download Notice Inviting Bids (NIB) and copy of Bid Document from this site. 13.3 To participate in online bidding process, Bidders must procure a Digital Signature Certificate as per Information Technology Act-2000 using which they can digitally sign their electronic bids. Bidders can procure the same from any CCA approved certifying agency, i.e. TCS, safecrypt, Ncode, etc. Bidders who already have a valid possess Digital Signature Certificate (DSC) need not procure for submission of tender documents. The DSC holder/authorized signatory signing the tender shall state in what capacity he is/they are, signing the tender for e.g., as sole proprietor of the firm, or as a new DSCSecretary/Manager/Director etc. 13.4 Bidder (authorised signatory) 1.4.2 Any incomplete and conditional bids received shall submit their offer on-line not be considered and will be summarily rejected in Electronic formats both the very first instance without any recourse to the bidder and shall not be evaluated. All entries in the bid form should be legible and filled clearly, otherwise the bid is likely to be rejected. If the space for technical and financial bidfurnishing information is insufficient, a separate sheet duly signed by the authorized signatory may be attached. The technical cuttings, if any, in the bid/bid should also contain scanned copy of DD/BC/BG for Cost of application must be initialed by the person authorized to sign the bid. 1.4.3 All supporting documents mentioned in Annexure T-I have to be scanned, encrypted and uploaded in Technical Bid Form, e-tender Processing Fee &Bid Security. However, DD/BC/BG for Cost of Bid Form, e-tender Processing Fee & Bid Security. should be submitted physically at the following address of JMRC by requisite places in the scheduled date and time as per NIBCPP Portal system (URL:xxxxx://xxxxxxxx.xxx.xx/eprocure/app). 13.5 JMRC 1.4.4 Bids for this tender will be accepted through online mode only. Manual bids will not be responsible for delay in online submission due to accepted under any reason. For this, bidders are requested to upload the complete bid well advance in time so as to avoid last minute issues like slow speed; choking of web site due to heavy load or any other unforeseen problemscircumstances. 13.6 Utmost care be taken to name the files /documents to be uploaded on portal. There should not be any special character or space in the name of file, only underscores are permissible. 13.7 All pages of the bid document and the addendums/amendments uploaded by the JMRC on the website xxxxx://xxxxx.xxxxxxxxx.xxx.xx shall be deemed to have been initialed and accepted by the persons signing the bid when they submit their electronic bid. 13.8 The documents listed in ITT clause along with the addendum‟s uploaded till the date of bid of submission, shall be filled by the bidder to bind the bidder to the contract. All the pages of the bid to documents shall be digitally signed. 13.9 The uploaded documents for e-bidding cannot be changed after closing date of bid and same documents are to be produced in original physical form in the office whenever asked to do so. 13.10 All Bids in which any of the prescribed conditions are not fulfilled or which have been vitiated by errors in calculations, totaling or other discrepancies or which contain tempering of BOQ templates, may be liable to rejection. 13.11 Any bid after the deadline of time, will not be received on website. 13.12 A single-stage two envelope selection procedure shall be adopted. The Bid shall contain:

SUBMISSION OF BID. 13.1 Submission of bids only through online process is mandatory for this Tender. Bids sent by Post, FAX or e-mail or presented in person will not be considered. 13.2 The Bidder should get himself registered on state procurement portal (xxxxx://xxxxx.xxxxxxxxx.xxx.xx) and create users and assign roles on this portal. Further to this, bidder shall download Notice Inviting Bids (NIB) and copy of Bid Document from this site. 13.3 To participate in online bidding process, Bidders must procure a Digital Signature Certificate as per Information Technology Act-2000 using which they can digitally sign upload their electronic bids. Bidders can procure the same from any CCA approved certifying agency, i.e. TCS, safecrypt, Ncode, etc. Bidders who already have a valid Digital Signature Certificate (DSC) need not procure a new DSC. 13.4 Bidder (authorised authorized signatory) shall submit their offer on-line in Electronic formats both for technical and financial bid. The technical bid should also contain scanned copy of DD/BC/BG for (Cost of Bid Form, eE-tender Processing Fee && Bid Security). However, DD/BC/BG for Cost of Bid Form, eE-tender Processing Fee & Bid Security. Security should be submitted physically at the following address of JMRC by the scheduled date and time as per NIB. 13.5 JMRC will not be responsible for delay in online submission due to any reason. For this, bidders are requested to upload the complete bid well advance in time so as to avoid last minute issues like slow speed; choking of web site due to heavy load or any other unforeseen problems. 13.6 Utmost care be taken to name the files /documents to be uploaded on portal. There should not be any special character or space in the name of file, only underscores are permissible. 13.7 All pages of the bid document and the addendums/amendments uploaded by the JMRC on the website xxxxx://xxxxx.xxxxxxxxx.xxx.xx shall be deemed to have been initialed and accepted by the persons signing the bid when they submit their electronic bid. 13.8 The documents listed in ITT clause along with the addendum‟s uploaded till the date of bid of submission, shall be filled by the bidder to bind the bidder to the contract. All the pages of the bid to documents shall be digitally signed. 13.9 The uploaded documents for e-bidding cannot be changed after closing date of bid and same documents are to be produced in original physical form in the office whenever asked to do so. 13.10 All Bids in which any of the prescribed conditions are not fulfilled or which have been vitiated by errors in calculations, totaling or other discrepancies or which contain tempering of BOQ templates, may be liable to rejectionBE LIABLE FOR REJECTION. 13.11 Any bid after the deadline of time, will not be received on website. 13.12 A single-stage two envelope selection procedure shall be adopted. The Bid shall contain:

SUBMISSION OF BID. 13.1 Submission of bids only through INFLIBNET Centre invites online process is mandatory for this Tender. Bids sent by Post, FAX or e-mail or presented Tenders under Two Bids System i.e., Technical Bid (Annexure T-I) and Financial Bid (BOQ), in person will not the prescribed Tender Document available on Central Public Procurement Portal (CPPP) (URL: xxxxx://xxxxxxxx.xxx.xx/eprocure/app) for the above cited subject. Tenderer must submit their bids well within the stipulated date & time and no opportunity shall be consideredgiven to Tenderer to withdraw any offer at any stage after the submission of the bids. 13.2 1.4.1 The Bidder should get himself Tender document can be downloaded from Central Public Procurement Portal (URL: xxxxx://xxxxxxxx.xxx.xx/eprocure/app). Besides, Tender document reference can also be seen at INFLIBNET website (xxxxx://xxx.xxxxxxxxx.xx.xx/tenders/). Prospective tenderers who have not enrolled/registered on procurement with aforesaid portal shall have to enroll/register themselves before participating through the website Central Public Procurement Portal (xxxxx://xxxxx.xxxxxxxxx.xxx.xx) and create users and assign roles on this portalURL:xxxxx://xxxxxxxx.xxx.xx/eprocure/app). Further to this, bidder The authorized signatory of the Tenderer shall download Notice Inviting Bids (NIB) and copy of Bid Document from this site. 13.3 To participate in online bidding process, Bidders must procure a Digital Signature Certificate as per Information Technology Act-2000 using which they can digitally sign their electronic bids. Bidders can procure the same from any CCA approved certifying agency, i.e. TCS, safecrypt, Ncode, etc. Bidders who already have a valid possess Digital Signature Certificate (DSC) need not procure for submission of tender documents. The DSC holder/authorized signatory signing the tender shall state in what capacity he is/they are, signing the tender for e.g., as sole proprietor of the firm, or as a new DSCSecretary/Manager/Director etc. 13.4 Bidder (authorised signatory) 1.4.2 Any incomplete and conditional bids received shall submit their offer on-line not be considered and will be summarily rejected in Electronic formats both the very first instance without any recourse to the bidder and shall not be evaluated. All entries in the bid form should be legible and filled clearly, otherwise the bid is likely to be rejected. If the space for technical and financial bidfurnishing information is insufficient, a separate sheet duly signed by the authorized signatory may be attached. The technical bid should also contain scanned copy of DD/BC/BG for Cost of cuttings, if any, in the Bid/ Bid Formapplication must be initialed by the person authorized to sign the bid. 1.4.3 All supporting documents mentioned in Annexure T-I, e-except tender Processing Fee &document have to be scanned, encrypted and uploaded in Technical Bid Security. However, DD/BC/BG for Cost of Bid Form, e-tender Processing Fee & Bid Security. should be submitted physically at the following address of JMRC by requisite places in the scheduled date and time as per NIBCPP Portal system (URL:xxxxx://xxxxxxxx.xxx.xx/eprocure/app). 13.5 JMRC 1.4.4 Bids for this tender will be accepted through online mode only. Manual bids will not be responsible for delay in online submission due to accepted under any reason. For this, bidders are requested to upload the complete bid well advance in time so as to avoid last minute issues like slow speed; choking of web site due to heavy load or any other unforeseen problemscircumstances. 13.6 Utmost care be taken to name the files /documents to be uploaded on portal. There should not be any special character or space in the name of file, only underscores are permissible. 13.7 All pages of the bid document and the addendums/amendments uploaded by the JMRC on the website xxxxx://xxxxx.xxxxxxxxx.xxx.xx shall be deemed to have been initialed and accepted by the persons signing the bid when they submit their electronic bid. 13.8 The documents listed in ITT clause along with the addendum‟s uploaded till the date of bid of submission, shall be filled by the bidder to bind the bidder to the contract. All the pages of the bid to documents shall be digitally signed. 13.9 The uploaded documents for e-bidding cannot be changed after closing date of bid and same documents are to be produced in original physical form in the office whenever asked to do so. 13.10 All Bids in which any of the prescribed conditions are not fulfilled or which have been vitiated by errors in calculations, totaling or other discrepancies or which contain tempering of BOQ templates, may be liable to rejection. 13.11 Any bid after the deadline of time, will not be received on website. 13.12 A single-stage two envelope selection procedure shall be adopted. The Bid shall contain:

SUBMISSION OF BID. 13.1 Submission of bids only through online process is mandatory for this Tender. Bids sent by Post, FAX or e-mail or presented in person will not a) Bid shall be considered. 13.2 The Bidder should get himself registered on procurement portal (xxxxx://xxxxx.xxxxxxxxx.xxx.xx) submitted along with the tender documents and create users and assign roles on this portal. Further to this, bidder shall download Notice Inviting Bids (NIB) and copy of Bid Document from this site. 13.3 To participate in online bidding process, Bidders must procure a Digital Signature Certificate as per Information Technology Act-2000 using which they can digitally sign their electronic bids. Bidders can procure the same from any CCA approved certifying agency, i.e. TCS, safecrypt, Ncodedully filled with all sections/Appendices, etc. Bidders who already have a the online/e-mode offer shall be signed with valid Digital Signature of the bidder/ bidder’s authorized representative. Physical supporting document shall be signed by the bidder/ bidder’s authorized representative. b) The bidder shall have/ obtained valid Class III Digital Signature Certificate (DSC) need not procure a new DSC(with signing and encryption) issued from Licensed Certifying Authorities operating under Root Certifying Authority of India (RCAI), Controller of Certifying Authorities (CCA) in India. The details of the License CA’s are available on xxx.xxx.xxx.xx wherein the details have been mentioned. 13.4 Bidder (authorised signatoryc) The bidders shall submit their offer on-line in Electronic formats both for technical and financial bid. The technical bid should also contain scanned copy of DD/BC/BG for Cost of Bid Form, be required to register on the e-tender Processing Fee &Bid Security. However, DDportal so as to have a valid user id for accessing e- tendering/BC/BG for Cost of Bid Form, e-tender Processing Fee & Bid Security. auction portal of MMTC. d) For minimum system requirements clients/bidders should be submitted physically at asked to refer to home page of the following address of JMRC by the scheduled date and time as per NIBurl xxxxx://xxxx.xxxxxxxxxx.xxx under tab Downloads/Minimum System Requirement-V2.0. 13.5 JMRC will not e) Internet connectivity and other paraphernalia requirements shall have to be responsible for delay in online submission due ensured by bidders themselves. In order to any reason. For thisxxxx-off such contingent situation like internet connectivity failure, power failure etc., bidders are requested to upload make all the complete necessary arrangements / alternatives whatever required so that they are able to circumvent such situation and still be able to participate in the e-tender/ e-Auction successfully. However, the bidders are requested not to wait till the last moment to quote their bids to avoid any such complex situations. It is to be noted that either MMTC LIMITED or MMTC LIMITED’S SERVICE PROVIDER shall not be responsible for these unforeseen circumstances. f) Bidders are advised to print and save bid well advance in time so submission receipt on submission of bids. g) Bidder shall carefully examine the bid specification and shall independently fully inform and satisfy itself as to avoid last minute issues like slow speed; choking all the conditions and matters which may, in any way affect the work specified in the tender document or cost thereof. Failure to furnish all information required as per tender document or to submit a bid not substantially responsive to the tender document in every respect will be at the bidder’s risk and may result in the rejection of web site due to heavy load or any other unforeseen problemsthe Bid. 13.6 Utmost care h) Each & every page of the tender document as prescribed must be taken to name signed & stamped and submitted in token of complete acceptance thereof. The information submitted shall be complete in itself. All entries in the files /documents tender shall be written in English. The use of Erasers and over writing are not allowed. Such the tender shall be liable for rejection at MMTC Limited’s sole discretion. i) Technical Bid portion along with Participation fee of Rs. 1000/- in original to be uploaded on portal. There should not be any special character or space submitted in e-mode, Bidder must fill all the schedules and submit all the prescribed information as per the instructions given in the name of file, only underscores are permissible. 13.7 All pages of tender document. j) Bidder shall submit their price Bid within the bid document and the addendums/amendments uploaded by the JMRC time-period indicated in NIT on the website xxxxx://xxxxx.xxxxxxxxx.xxx.xx shall be deemed to have been initialed and accepted by the persons signing the bid when they submit their electronic bid. 13.8 The documents listed in ITT clause along with the addendum‟s uploaded till the date of bid of submission, shall be filled by the bidder to bind the bidder to the contract. All the pages of the bid to documents shall be digitally signed. 13.9 The uploaded documents for e-bidding cannot be changed after closing date of bid and same documents are to be produced in original physical form in the office whenever asked to do sotendering platform. 13.10 All Bids in which any of the prescribed conditions are not fulfilled or which have been vitiated by errors in calculations, totaling or other discrepancies or which contain tempering of BOQ templates, may be liable to rejection. 13.11 Any bid after the deadline of time, will not be received on website. 13.12 A single-stage two envelope selection procedure shall be adopted. The Bid shall contain: