Common use of Supervisory/Managerial Working Files Clause in Contracts

Supervisory/Managerial Working Files. A) An employee’s supervisor/manager may maintain a Working (non human resource information system) File kept in accordance with Agency practice. B) Within five (5) business days from the date of an employee request, an employee will be able to inspect their supervisor’s Working Files in the presence of their supervisor. Employees will not remove any material from the File. If the File cannot be made available because of the supervisor’s absence, extensions of up to ten (10) business days will be granted. C) Upon request, the employee shall be given a copy of documents in the Working File. D) An employee may submit a written statement to be attached to any document in the File and such statement will remain attached as part of the Working File so long as the document remains in the File. E) Documents of an adverse nature will be removed from the File no later than eighteen (18) months from the date of the document so long as no reoccurrence of a similar nature has taken place in the intervening period. An employee may request early removal of any adverse document in the File. Such document(s) shall be removed upon mutual agreement between the supervisor and employee. F) Any information in a Working File that is past the retention schedule shall not be used in a disciplinary action so long as no reoccurrence of a similar nature has taken place in the intervening period.

Supervisory/Managerial Working Files. A) a. An employee’s supervisor/manager may maintain a Working (non human resource information system) File kept in accordance with Agency practice. B) b. Within five (5) business days from the date of an employee request, an employee will be able to inspect their supervisor’s Working Files in the presence of their supervisor. Employees will not remove any material from the File. If the File cannot be made available because of the supervisor’s absence, extensions of up to ten (10) business days will be granted. C) c. Upon request, the employee shall be given a copy of documents in the Working File. D) d. An employee may submit a written statement to be attached to any document in the File and such statement will remain attached as part of the Working File so long as the document remains in the File. E) e. Documents of an adverse nature will be removed from the File no later than eighteen (18) months from the date of the document so long as no reoccurrence of a similar nature has taken place in the intervening period. An employee may request early removal of any adverse document in the File. Such document(s) shall be removed upon mutual agreement between the supervisor and employee. F) f. Any information in a Working File that is past the retention schedule shall not be used in a disciplinary action so long as no reoccurrence of a similar nature has taken place in the intervening period.

Supervisory/Managerial Working Files. A) A. An employee’s supervisor/manager may maintain a Working (non human resource information system) File kept in accordance with Agency practice. B) B. Within five (5) business days from the date of an employee request, an employee will be able to inspect their supervisor’s Working Files in the presence of their supervisor. Employees will not remove any material from the File. If the File cannot be made available because of the supervisor’s absence, extensions of up to ten (10) business days will be granted. C) C. Upon request, the employee shall be given a copy of documents in the Working File. D) D. An employee may submit a written statement to be attached to any document in the File and such statement will remain attached as part of the Working File so long as the document remains in the File. E) E. Documents of an adverse nature will be removed from the File no later than eighteen (18) months from the date of the document so long as no reoccurrence of a similar nature has taken place in the intervening period. An employee may request early removal of any adverse document in the File. Such document(s) shall be removed upon mutual agreement between the supervisor and employee. F) F. Any information in a Working File that is past the retention schedule shall not be used in a disciplinary action so long as no reoccurrence of a similar nature has taken place in the intervening period.