Common use of TEACHER FILES Clause in Contracts

TEACHER FILES. 15.1 The official teacher file is the one maintained in the Human Resources office. Materials from files kept in a school shall be used primarily for the improvement of a teacher's performance. These files shall be maintained in accordance with 15.3. Documentation regarding unsatisfactory performance in the District shall be removed from all school files after three years of satisfactory performance and from all district files after five years of satisfactory performance. Documentation regarding improper teacher conduct in the following areas will remain in the file: · Conduct which violates the law. · Physical contact with students. · Conduct involving drugs or alcohol. · Sexual conduct. 15.2 A teacher’s file will only be maintained in the District Human Resources Office for as long as a person is employed and for five years following his or her termination. At that time, the file will be removed to another storage space and maintained for an additional ten years. After that, the file will be destroyed. 15.3 All teacher personnel files shall be maintained under the following conditions: 15.3.1 Materials shall be available to the teacher at his or her request for inspection except as noted in 15.3.4 below. 15.3.2 No unfavorable entry shall be made in a teacher's file unless the teacher has had an opportunity to read the material before the end of the school year during which the principal became aware of the occurrence or condition upon which the entry is based. The teacher shall acknowledge that he or she has read such material by affixing his or her signature and the date on the copy to be filed. It is understood that the teacher's signature does not indicate agreement with the content of the material and will serve only to verify that the material was shown to the teacher. If the teacher desires a copy of the material, the teacher may make and keep a copy. 15.3.2.1 If a teacher refuses to affix his/ her signature on the copy to be filed, such notation will be made on the material. 15.3.2.2 Only documented statements shall be filed. 15.3.3 The teacher shall have the right to answer any material filed, and his or her answer shall be reviewed by the Human Resources director and attached to the file copy. 15.3.4 All legally privileged references and information shall be held in confidence and, therefore, are not subject to this Agreement and not available for inspection by the teacher. University placement files and references obtained from outside the District, or before a person is employed, is privileged material. 15.3.5 Teachers who claim that material in their file is inaccurate shall be entitled to an informal hearing on the matter pursuant to Article 6.

TEACHER FILES. 15.1 The official teacher file is the one maintained in the Human Resources office. Materials from files kept in a school shall be used primarily for the improvement of a teacher's performance. These files shall be maintained in accordance with 15.3. Documentation regarding unsatisfactory performance in the District district shall be removed from all school files after three years of satisfactory performance and from all district files after five years of satisfactory performance. Documentation regarding improper teacher conduct in the following areas will remain in the file: · Conduct which violates the law. · Physical contact with students. · Conduct involving drugs or alcohol. · Sexual conduct. 15.2 A teacher’s file will only be maintained in the District district Human Resources Office for as long as a person is employed and for five years following his or his/her termination. At that time, the file will be removed to another storage space and maintained for an additional ten years. After that, the file will be destroyed. 15.3 All teacher personnel files shall be maintained under the following conditions: 15.3.1 Materials shall be available to the teacher at his or his/her request for inspection except as noted in 15.3.4 below. 15.3.2 No unfavorable entry shall be made in a teacher's file unless the teacher has had an opportunity to read the material before the end of the school year during which the principal became aware of the occurrence or condition upon which the entry is based. The teacher shall acknowledge that he or she has read such material by affixing his or her signature and the date on the copy to be filed. It is understood that the teacher's signature does not indicate agreement with the content of the material and will serve only to verify that the material was shown to the teacher. If the teacher desires a copy of the material, the teacher may make and keep a copy. 15.3.2.1 If a teacher refuses to affix his/ her signature on the copy to be filed, such notation will be made on the material. 15.3.2.2 Only documented statements shall be filed. 15.3.3 The teacher shall have the right to answer any material filed, filed and his or his/her answer shall be reviewed by the Human Resources director and attached to the file copy. 15.3.4 All legally privileged references and information shall be held in confidence and, therefore, and therefore are not subject to this Agreement and not available for inspection by the teacher. University placement files and references obtained from outside the District, district or before a person is employed, employed is privileged material. 15.3.5 Teachers who claim that material in their file is inaccurate shall be entitled to an informal hearing on the matter pursuant to Article 6.

TEACHER FILES. 15.1 The official teacher file is the one maintained in the Human Resources office. Materials from files kept in a school shall be used primarily for the improvement of a teacher's performance. These files shall be maintained in accordance with 15.3. Documentation regarding unsatisfactory performance in the District district shall be removed from all school files after three years of satisfactory performance and from all district files after five years of satisfactory performance. Documentation regarding improper teacher conduct in the following areas will remain in the file: · Conduct which violates the law. · Physical contact with students. · Conduct involving drugs or alcohol. · Sexual conduct. 15.2 A teacher’s file will only be maintained in the District district Human Resources Office for as long as a person is employed and for five years following his or his/her termination. At that time, the file will be removed to another storage space and maintained for an additional ten years. After that, the file will be destroyed. 15.3 All teacher personnel files shall be maintained under the following conditions: 15.3.1 Materials shall be available to the teacher at his or his/her request for inspection except as noted in 15.3.4 below. 15.3.2 No unfavorable entry shall be made in a teacher's file unless the teacher has had an opportunity to read the material before the end of the school year during which the principal became aware of the occurrence or condition upon which the entry is based. The teacher shall acknowledge that he or she has read such material by affixing his or her signature and the date on the copy to be filed. It is understood that the teacher's signature does not indicate agreement with the content of the material and will serve only to verify that the material was shown to the teacher. If the teacher desires a copy of the material, the teacher may make and keep a copy. 15.3.2.1 If a teacher refuses to affix his/ her signature on the copy to be filed, such notation will be made on the material. 15.3.2.2 Only documented statements shall be filed. 15.3.3 The teacher shall have the right to answer any material filed, and his or her answer shall be reviewed by the Human Resources director and attached to the file copy. 15.3.4 All legally privileged references and information shall be held in confidence and, therefore, are not subject to this Agreement and not available for inspection by the teacher. University placement files and references obtained from outside the District, or before a person is employed, is privileged material. 15.3.5 Teachers who claim that material in their file is inaccurate shall be entitled to an informal hearing on the matter pursuant to Article 6.

TEACHER FILES. 15.1 The official teacher file is the one maintained in the Human Resources office. Materials from files kept in a school shall be used primarily for the improvement of a teacher's performance. These files shall be maintained in accordance with 15.3. Documentation regarding unsatisfactory performance in the District shall be removed from all school files after three years of satisfactory performance and from all district files after five years of satisfactory performance. Documentation regarding improper teacher conduct in the following areas will remain in the file: · Conduct which violates the law. · Physical contact with students. · Conduct involving drugs or alcohol. · Sexual conduct. 15.2 A teacher’s file will only be maintained in the District Human Resources Office for as long as a person is employed and for five years following his or her termination. At that time, the file will be removed to another storage space and maintained for an additional ten years. After that, according to the file will be destroyedUtah School Districts General Retention Schedule. 15.3 All teacher personnel files shall be maintained under the following conditions: 15.3.1 Materials shall be available to the teacher at his or her request for inspection except as noted in 15.3.4 below. 15.3.2 No unfavorable entry shall be made in a teacher's file unless the teacher has had an opportunity to read the material before the end of the school year during which the principal became aware of the occurrence or condition upon which the entry is based. The teacher shall acknowledge that he or she has read such material by affixing his or her signature and the date on the copy to be filed. It is understood that the teacher's signature does not indicate agreement with the content of the material and will serve only to verify that the material was shown to the teacher. If the teacher desires a copy of the material, the teacher may make and keep a copy. 15.3.2.1 If a teacher refuses to affix his/ his/her signature on the copy to be filed, such notation will be made on the material. 15.3.2.2 Only documented statements shall be filed. 15.3.3 The teacher shall have the right to answer any material filed, and his or her answer shall be reviewed by the Human Resources director and attached to the file copy. 15.3.4 All legally privileged references and information shall be held in confidence and, therefore, are not subject to this Agreement and not available for inspection by the teacher. University placement files and references obtained from outside the District, or before a person is employed, is privileged material. 15.3.5 Teachers who claim that material in their file is inaccurate shall be entitled to an informal hearing on the matter pursuant to Article 6.