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Common use of TEACHER FILES Clause in Contracts

TEACHER FILES. A. No evaluative materials, excluding references and information obtained in the process of evaluating the teacher for employment, shall be placed in a teacher's file unless the teacher has an opportunity to read the material. The teacher shall acknowledge that he or she has read such material by affixing his or her signature on the actual copy to be filed with the understanding that such signature merely signifies that the teacher has read the material to be filed. Such signature does not necessarily indicate agreement with its content. B. The teacher shall have the right to answer any material filed, and the teacher's answer shall be reviewed by the building principal and the Superintendent and attached to the file copy. C. Upon reasonable notice, the teacher may review the contents of any of his or her files at the Education Center with the Assistant Superintendent for Human Resources or designee or at the building with the building principal or the principal's designee. Upon request, the teacher shall be given a copy of the current formal evaluation report. A representative of the Congress or another representative of the teacher's choice may accompany him or her. X. Xxxxxxxxxxxxxx received by the District relative to a teacher shall be treated with the utmost discretion. If, after investigation by administration, the contents are believed to be significant, the named teacher shall be promptly informed. If the correspondence is to be filed, the teacher shall have the right to make written response. Said response shall be attached to all file copies of the original letter. Any such letter must be filed within 12 months of its receipt by the district. The teacher shall have the right to grieve to the Superintendent of Schools whether such correspondence is inaccurate and/or unfair. The Superintendent's determination can be appealed to the Board of Education whose decision shall be final. E. Upon request, single photo copies of the contents and records of his or her file, except such confidential references given at the time of the teacher's employment, shall be made available to the teacher. F. Two personnel files shall be kept on a teacher, one at the teacher's school, the other at the Education Center. Copies of all evaluative material shall be maintained at the Education Center.

Appears in 2 contracts

Samples: Collective Bargaining Agreement, Collective Bargaining Agreement

TEACHER FILES. A. No evaluative materials, excluding references and information obtained in the process of evaluating the teacher for employment, 1. There shall be placed in a only one (1) personnel file for each teacher's file unless the teacher has an opportunity to read the material. The teacher shall acknowledge that he or she has read such material by affixing his or her signature on the actual copy to be filed with the understanding that such signature merely signifies that the teacher has read the material to be filed. Such signature does not necessarily indicate agreement with its content. B. The teacher shall have the right to answer any material filed, and the teacher's answer shall be reviewed by the building principal and the Superintendent and attached to the that file copy. C. Upon reasonable notice, the teacher may review the contents of any of his or her files at the Education Center with the Assistant Superintendent for Human Resources or designee or at the building with the building principal or the principal's designee. Upon request, the teacher shall be given a copy of the current formal evaluation report. A representative of the Congress or another representative of the teacher's choice may accompany him or her. X. Xxxxxxxxxxxxxx received by the District relative to a teacher shall be treated with the utmost discretion. If, after investigation by administration, the contents are believed to be significant, the named teacher shall be promptly informed. If the correspondence is to be filed, the teacher shall have the right to make written response. Said response shall be attached to all file copies of the original letter. Any such letter must be filed within 12 months of its receipt by the district. The teacher shall have the right to grieve to the Superintendent of Schools whether such correspondence is inaccurate and/or unfair. The Superintendent's determination can be appealed to the Board of Education whose decision shall be final. E. Upon request, single photo copies of the contents and records of his or her file, except such confidential references given at the time of the teacher's employment, shall be made available to the teacher. F. Two personnel files shall be kept on a teacher, one at the teacher's school, the other at the Education Center. Copies of all evaluative material shall be maintained at the Education CenterBoard office. The personnel file shall contain only material relevant to the employment of the teacher. 2. Teachers have the right to review their file. Teachers shall inform the Board of any inaccuracies or omissions regarding the information in their file. 3. After receiving a request from a teacher, the Superintendent of Schools or designate, shall grant access to that teacher’s file without delay. 4. An appropriate Board official shall be present when a teacher reviews her/his file. The teacher may also be accompanied by an individual of her/his choosing. 5. Material critical of the teacher, or in the nature of a reprimand, may only be placed in the personnel file as described in Article E.25.1 above. a. When such material is placed in the teacher’s file, the teacher shall receive a copy without delay. b. A teacher shall have the opportunity to attach a written rebuttal to any material critical of the teacher, or in the nature of a reprimand, contained in the personnel file. c. The teacher may apply to have this material removed three (3) years after the filing provided that no further material of that nature has been subsequently filed. Such request shall not be unreasonably denied. 6. Personnel files shall be in the custody of the Superintendent of Schools at the Board offices and shall be accessible only to the employee, to the Association with written agreement of the employee and to the appropriate administrative/Board officials of the School District. Access to personnel files shall be restricted to reasons relevant to the employment of the teacher. 7. One (1) school-based file may be maintained at the teacher’s current assignment. a. That file shall be held by the principal in a secure and confidential manner. b. On request, each teacher shall have access to her/his file without delay. c. This file shall be given to the teacher upon request when the teacher leaves that school. 8. If any information contained within the files above is stored electronically then a note to that effect must be placed in the file with electronic filing details, and this file data must be deleted when the teachers leaves the school or when it is removed as per E.25.7.c above

Appears in 1 contract

Samples: Collective Agreement

TEACHER FILES. A. No evaluative materials, excluding references and information obtained in the process of evaluating the teacher for employment, shall be placed in a teacher's file unless the teacher has an opportunity to read the material. The teacher shall acknowledge that he or she has read such material by affixing his or her signature on the actual copy to be filed with the understanding that such signature merely signifies that the teacher has read the material to be filed. Such signature does not necessarily indicate agreement with its content. B. The teacher shall have the right to answer any material filed, and the teacher's answer shall be reviewed by the building principal and the Superintendent and attached to the file copy. C. Upon reasonable notice, the teacher may review the contents of any of his or her files file at the Education Center with the Assistant Superintendent for Director of Human Resources or designee or at the building with the building principal or the principal's designee. Upon request, the teacher shall be given a copy of the current formal evaluation report. A representative of the Congress or another representative of the teacher's choice may accompany him or her. X. Xxxxxxxxxxxxxx D. Correspondence received by the District relative to a teacher shall be treated with the utmost discretion. If, after investigation by administrationmanagement, the contents are believed to be significant, the named teacher shall be promptly informed. If the correspondence is to be filed, the teacher shall have the right to make written response. Said response shall be attached to all file copies of the original letter. Any such letter must be filed within 12 months of its receipt by the district. The teacher shall have the right to grieve to the Superintendent of Schools whether such correspondence is inaccurate and/or unfair. The Superintendent's determination can be appealed to the Board of Education whose decision shall be final. E. Upon request, single photo copies of the contents and records of his or her file, except such confidential references given at the time of the teacher's employment, shall be made available to the teacher. F. Two personnel files shall be kept on a teacher, one at the teacher's school, the other at the Education Center. Copies of all evaluative material shall be maintained at the Education Center.

Appears in 1 contract

Samples: Collective Bargaining Agreement

TEACHER FILES. A. No evaluative materials, excluding references and information obtained in the process of evaluating the teacher for employment, 1. There shall be placed in a only one (1) personnel file for each teacher's file unless the teacher has an opportunity to read the material. The teacher shall acknowledge that he or she has read such material by affixing his or her signature on the actual copy to be filed with the understanding that such signature merely signifies that the teacher has read the material to be filed. Such signature does not necessarily indicate agreement with its content. B. The teacher shall have the right to answer any material filed, and the teacher's answer shall be reviewed by the building principal and the Superintendent and attached to the that file copy. C. Upon reasonable notice, the teacher may review the contents of any of his or her files at the Education Center with the Assistant Superintendent for Human Resources or designee or at the building with the building principal or the principal's designee. Upon request, the teacher shall be given a copy of the current formal evaluation report. A representative of the Congress or another representative of the teacher's choice may accompany him or her. X. Xxxxxxxxxxxxxx received by the District relative to a teacher shall be treated with the utmost discretion. If, after investigation by administration, the contents are believed to be significant, the named teacher shall be promptly informed. If the correspondence is to be filed, the teacher shall have the right to make written response. Said response shall be attached to all file copies of the original letter. Any such letter must be filed within 12 months of its receipt by the district. The teacher shall have the right to grieve to the Superintendent of Schools whether such correspondence is inaccurate and/or unfair. The Superintendent's determination can be appealed to the Board of Education whose decision shall be final. E. Upon request, single photo copies of the contents and records of his or her file, except such confidential references given at the time of the teacher's employment, shall be made available to the teacher. F. Two personnel files shall be kept on a teacher, one at the teacher's school, the other at the Education Center. Copies of all evaluative material shall be maintained at the Education CenterBoard office. The personnel file shall contain only material relevant to the employment of the teacher. 2. Teachers have the right to review their file. Teachers shall inform the Board of any inaccuracies or omissions regarding the information in their file. 3. After receiving a request from a teacher, the Superintendent of Schools or designate, shall grant access to that teacher‘s file without delay. 4. An appropriate Board official shall be present when a teacher reviews her/his file. The teacher may also be accompanied by an individual of her/his choosing. 5. Material critical of the teacher, or in the nature of a reprimand, may only be placed in the personnel file as described in Article E.25.1 above. a. When such material is placed in the teacher‘s file, the teacher shall receive a copy without delay. b. A teacher shall have the opportunity to attach a written rebuttal to any material critical of the teacher, or in the nature of a reprimand, contained in the personnel file. c. The teacher may apply to have this material removed three (3) years after the filing provided that no further material of that nature has been subsequently filed. Such request shall not be unreasonably denied. 6. Personnel files shall be in the custody of the Superintendent of Schools at the Board offices and shall be accessible only to the employee, to the Association with written agreement of the employee and to the appropriate administrative/Board officials of the School District. Access to personnel files shall be restricted to reasons relevant to the employment of the teacher. 7. One (1) school-based file may be maintained at the teacher‘s current assignment. a. That file shall be held by the principal in a secure and confidential manner. b. On request, each teacher shall have access to her/his file without delay. c. This file shall be given to the teacher upon request when the teacher leaves that school. 8. If any information contained within the files above is stored electronically then a note to that effect must be placed in the file with electronic filing details, and this file data must be deleted when the teachers leaves the school or when it is removed as per E.25.7.c above.

Appears in 1 contract

Samples: Collective Agreement

TEACHER FILES. A. No evaluative materials, excluding references and information obtained in the process of evaluating the teacher for employment, shall be placed in a teacher's file unless the teacher has an opportunity to read the material. The teacher shall acknowledge that he or she has read such material by affixing his or her signature on the actual copy to be filed with the understanding that such signature merely signifies that the teacher has read the material to be filed. Such signature does not necessarily indicate agreement with its content. B. The teacher shall have the right to answer any material filed, and the teacher's answer shall be reviewed by the building principal and the Superintendent and attached to the file copy. C. Upon reasonable notice, the teacher may review the contents of any of his or her files at the Education Center with the Assistant Superintendent for Director of Human Resources or designee or at the building with the building principal or the principal's designee. Upon request, the teacher shall be given a copy of the current formal evaluation report. A representative of the Congress or another representative of the teacher's choice may accompany him or her. X. Xxxxxxxxxxxxxx received by the District relative to a teacher shall be treated with the utmost discretion. If, after investigation by administrationmanagement, the contents are believed to be significant, the named teacher shall be promptly informed. If the correspondence is to be filed, the teacher shall have the right to make written response. Said response shall be attached to all file copies of the original letter. Any such letter must be filed within 12 months of its receipt by the district. The teacher shall have the right to grieve to the Superintendent of Schools whether such correspondence is inaccurate and/or unfair. The Superintendent's determination can be appealed to the Board of Education whose decision shall be final. E. Upon request, single photo copies of the contents and records of his or her file, except such confidential references given at the time of the teacher's employment, shall be made available to the teacher. F. Two personnel files shall be kept on a teacher, one at the teacher's school, the other at the Education Center. Copies of all evaluative material shall be maintained at the Education Center.

Appears in 1 contract

Samples: Collective Bargaining Agreement