Common use of Travel Cost Clause in Contracts

Travel Cost. In accordance with HHS Grants Policy Statement, travel costs are allowable when the travel will provide a direct benefit to the project or program. To prevent disallowance of cost, the recipient is responsible for ensuring travel costs are clearly stated in their budget narrative and are applied in accordance with their organization's established travel policies and procedures. The recipient’s established travel policies and procedures must also meet the requirements of 45 CFR Part 75.474. Food and Meals: Costs associated with food or meals are allowable when consistent with applicable federal regulations and HHS policies. In addition, costs must be clearly stated in the budget narrative and be consistent with organization approved policies. Recipients must make a determination of reasonableness and organization approved policies must meet the requirements of 45 CFR Part 75.432. Prior Approval: All requests, which require prior approval, must bear the signature of the authorized organization representative. The recipient must submit these requests by November 28, 2018 or no later than 120 days prior to this budget period’s end date. Additionally, any requests involving funding issues must include an itemized budget and a narrative justification of the request. The following types of requests require prior approval.  Use of unobligated funds from prior budget period (Carryover)  Lift funding restriction  Significant redirection of funds (i.e. cumulative changes of 25% of total award)  Change in scope  Implement a new activity or enter into a sub-award that is not specified in the approved budget  Apply for supplemental funds  Change in key personnel  Extensions to period of performance Note: Awardees may request up to 75 percent of their estimated unobligated funds to be carried forward into the next budget period. Templates for prior approval requests can be found at: xxxx://xxx.xxx.xxx/grants/alreadyhavegrant/priorapprovalrequests.html Key Personnel: In accordance with 45 CFR Part 75.308, CDC recipients must obtain prior approval from CDC for (1) change in the project director/principal investigator, business official, authorized organizational representative or other key persons specified in the NOFO, application or award document; and (2) the disengagement from the project for more than three months, or a 25 percent reduction in time devoted to the project, by the approved project director or principal investigator.

Travel Cost. In accordance with HHS Grants Policy Statement, travel costs are allowable when the travel will provide a direct benefit to the project or program. To prevent disallowance of cost, the recipient is responsible for ensuring travel costs are clearly stated in their budget narrative and are applied in accordance with their organization's established travel policies and procedures. The recipient’s established travel policies and procedures must also meet the requirements of 45 CFR Part 75.474. Food and Meals: Costs associated with food or meals are allowable when consistent with applicable federal regulations and HHS policies. In addition, costs must be clearly stated in the budget narrative and be consistent with organization approved policies. Recipients must make a determination of reasonableness and organization approved policies must meet the requirements of 45 CFR Part 75.432. Prior Approval: All requests, which require prior approval, must bear the signature of the authorized organization representative. The recipient must submit these requests by November February 28, 2018 2017 or no later than 120 days prior to this budget period’s end date. Additionally, any requests involving funding issues must include an itemized budget and a narrative justification of the request. The following types of requests require prior approval.  Use of unobligated funds from prior budget period (Carryover)  Lift funding restriction  Significant redirection of funds (i.e. cumulative changes of 25% of total award)  Change in scope  Implement a new activity or enter into a sub-award that is not specified in the approved budget  Apply for supplemental funds  Change in key personnel  Extensions to period of performance NotePRIOR APPROVAL REQUIREMENT: Awardees may Recipient must submit a separate prior approval request up for each applicable Program. *Note incomplete requests will not be reviewed and will be returned to 75 percent of their estimated unobligated funds to be carried forward into the next budget periodrecipient. Templates for prior approval requests can be found at: xxxx://xxx.xxx.xxx/grants/alreadyhavegrant/priorapprovalrequests.html Key Personnel: In accordance with 45 CFR Part 75.308, CDC recipients must obtain prior approval from CDC for (1) change in the project director/principal investigator, business official, authorized organizational representative or other key persons specified in the NOFO, application or award document; and (2) the disengagement from the project for more than three months, or a 25 percent reduction in time devoted to the project, by the approved project director or principal investigator.

Travel Cost. In accordance with HHS Grants Policy Statement, travel costs are allowable when the travel will provide a direct benefit to the project or program. To prevent disallowance of cost, the recipient grantee is responsible for ensuring travel costs are clearly stated in their budget narrative and are applied in accordance with their organization's established travel policies and procedures. The recipientgrantee’s established travel policies and procedures must also meet the requirements of 45 CFR Part 75.474. Food and Meals: Costs associated with food or meals are allowable when consistent with applicable federal regulations and HHS policies. In addition, costs must be clearly stated in the budget narrative and be consistent with organization approved policies. Recipients Grantees must make a determination of reasonableness and organization approved policies must meet the requirements of 45 CFR Part 75.432. Prior Approval: All requests, which require prior approval, must bear the signature of the authorized organization representative. The recipient grantee must submit these requests by November 28, 2018 2017 or no later than 120 days prior to this budget period’s end date. Additionally, any requests involving funding issues must include an itemized budget and a narrative justification of the request. The following types of requests require prior approval.  Use of unobligated funds from prior budget period (Carryover)  Lift funding restriction  Significant redirection of funds (i.e. cumulative changes of 25% of total award)  Change in scope  Implement a new activity or enter into a sub-award that is not specified in the approved budget  Apply for supplemental funds  Change in key personnel  Extensions to period of performance Note: Awardees may request up to 75 percent of their estimated unobligated funds to be carried forward into the next budget period. Templates for prior approval requests can be found at: xxxx://xxx.xxx.xxx/grants/alreadyhavegrant/priorapprovalrequests.html Key Personnel: In accordance with 45 CFR Part 75.308, CDC recipients grantees must obtain prior approval from CDC for (1) change in the project director/principal investigator, business official, authorized organizational representative or other key persons specified in the NOFO, application or award document; and (2) the disengagement from the project for more than three months, or a 25 percent reduction in time devoted to the project, by the approved project director or principal investigator.for

Travel Cost. In accordance with HHS Grants Policy Statement, travel costs are allowable when the travel will provide a direct benefit to the project or program. To prevent disallowance of cost, the recipient grantee is responsible for ensuring travel costs are clearly stated in their budget narrative and are applied in accordance with their organization's established travel policies and procedures. The recipientgrantee’s established travel policies and procedures must also meet the requirements of 45 CFR Part 75.474. Food and Meals: Costs associated with food or meals are allowable when consistent with applicable federal regulations and HHS policies. In addition, costs must be clearly stated in the budget narrative and be consistent with organization approved policies. Recipients Grantees must make a determination of reasonableness and organization approved policies must meet the requirements of 45 CFR Part 75.432. Prior Approval: All requests, which require prior approval, must bear the signature of the authorized organization representative. The recipient grantee must submit these requests by November February 28, 2018 or no later than 120 days prior to this budget period’s end date. Additionally, any requests involving funding issues must include an itemized budget and a narrative justification of the request. The following types of requests require prior approval.  Use of unobligated funds from prior budget period (Carryover)  Lift funding restriction  Significant redirection of funds (i.e. cumulative changes of 25% of total award)  Change in scope  Implement a new activity or enter into a sub-award that is not specified in the approved budget  Apply for supplemental funds  Change in key personnel  Extensions to period of performance Note: Awardees may request up to 75 percent of their estimated unobligated funds to be carried forward into the next budget period. Templates for prior approval requests can be found at: xxxx://xxx.xxx.xxx/grants/alreadyhavegrant/priorapprovalrequests.html Key Personnel: In accordance with 45 CFR Part 75.308, CDC recipients grantees must obtain prior approval from CDC for (1) change in the project director/principal investigator, business official, authorized organizational representative or other key persons specified in the NOFO, application or award document; and (2) the disengagement from the project for more than three months, or a 25 percent reduction in time devoted to the project, by the approved project director or principal investigator.

Travel Cost. In accordance with HHS Grants Policy Statement, travel costs are allowable when the travel will provide a direct benefit to the project or program. To prevent disallowance of cost, the recipient grantee is responsible for ensuring travel costs are clearly stated in their budget narrative and are applied in accordance with their organization's established travel policies and procedures. The recipientgrantee’s established travel policies and procedures must also meet the requirements of 45 CFR Part 75.474. Food and Meals: Costs associated with food or meals are allowable when consistent with applicable federal regulations and HHS policies. In addition, costs must be clearly stated in the budget narrative and be consistent with organization approved policies. Recipients Grantees must make a determination of reasonableness and organization approved policies must meet the requirements of 45 CFR Part 75.432. Prior Approval: All requests, which require prior approval, must bear the signature of the authorized organization representative. The recipient grantee must submit these requests by November 28December 1, 2018 2017 or no later than 120 days prior to this budget period’s end date. Additionally, any requests involving funding issues must include an itemized budget and a narrative justification of the request. The following types of requests require prior approval.  Use of unobligated funds from prior budget period (Carryover)  Lift funding restriction  Significant redirection of funds (i.e. cumulative changes of 25% of total award)  Change in scope  Implement a new activity or enter into a sub-award that is not specified in the approved budget  Apply for supplemental funds  Change in key personnel  Extensions to period of performance Note: Awardees may request up to 75 percent of their estimated unobligated funds to be carried forward into the next budget period. Templates for prior approval requests can be found at: xxxx://xxx.xxx.xxx/grants/alreadyhavegrant/priorapprovalrequests.html Key Personnel: In accordance with 45 CFR Part 75.308, CDC recipients grantees must obtain prior approval from CDC for (1) change in the project director/principal investigator, business official, authorized organizational representative or other key persons specified in the NOFOFOA, application or award document; and (2) the disengagement from the project for more than three months, or a 25 percent reduction in time devoted to the project, by the approved project director or principal investigator.

Travel Cost. In accordance with HHS Grants Policy Statement, travel costs are allowable when the travel will provide a direct benefit to the project or program. To prevent disallowance of cost, the recipient grantee is responsible for ensuring travel costs are clearly stated in their budget narrative and are applied in accordance with their organization's established travel policies and procedures. The recipientgrantee’s established travel policies and procedures must also meet the requirements of 45 CFR Part 75.474. Food and Meals: Costs associated with food or meals are allowable when consistent with applicable federal regulations and HHS policies. In addition, costs must be clearly stated in the budget narrative and be consistent with organization approved policies. Recipients Grantees must make a determination of reasonableness and organization approved policies must meet the requirements of 45 CFR Part 75.432. Prior Approval: All requests, which require prior approval, must bear the signature of the authorized organization representative. The recipient grantee must submit these requests by November February 28, 2018 or no later than 120 days prior to this budget period’s end date. Additionally, any requests involving funding issues must include an itemized budget and a narrative justification of the request. The following types of requests require prior approval.  Use of unobligated funds from prior budget period (Carryover)  Lift funding restriction  Significant redirection of funds (i.e. cumulative changes of 25% of total award)  Change in scope  Implement a new activity or enter into a sub-award that is not specified in the approved budget  Apply for supplemental funds  Change in key personnel  Extensions to period of performance Note: Awardees may request up to 75 percent of their estimated unobligated funds to be carried forward into the next budget period. Templates for prior approval requests can be found at: xxxx://xxx.xxx.xxx/grants/alreadyhavegrant/priorapprovalrequests.html Key Personnel: In accordance with 45 CFR Part 75.308, CDC recipients grantees must obtain prior approval from CDC for (1) change in the project director/principal investigator, business official, authorized organizational representative or other key persons specified in the NOFOFOA, application or award document; and (2) the disengagement from the project for more than three months, or a 25 percent reduction in time devoted to the project, by the approved project director or principal investigator.

Travel Cost. In accordance with HHS Grants Policy Statement, travel costs are allowable when the travel will provide a direct benefit to the project or program. To prevent disallowance of cost, the recipient grantee is responsible for ensuring travel costs are clearly stated in their budget narrative and are applied in accordance with their organization's established travel policies and procedures. The recipientgrantee’s established travel policies and procedures must also meet the requirements of 45 CFR Part 75.474. Food and Meals: Costs associated with food or meals are allowable when consistent with applicable federal regulations and HHS policies. In addition, costs must be clearly stated in the budget narrative and be consistent with organization approved policies. Recipients Grantees must make a determination of reasonableness and organization approved policies must meet the requirements of 45 CFR Part 75.432. Prior Approval: All requests, which require prior approval, must bear the signature of the authorized organization representative. The recipient grantee must submit these requests by November 28March 1, 2018 or no later than 120 days prior to this budget period’s end date. Additionally, any requests involving funding issues must include an itemized budget and a narrative justification of the request. The following types of requests require prior approval.  Use of unobligated funds from prior budget period (Carryover)  Lift funding restriction  Significant redirection of funds (i.e. cumulative changes of 25% of total award)  Change in scope  Implement a new activity or enter into a sub-award that is not specified in the approved budget  Apply for supplemental funds  Change in key personnel  Extensions to period of performance Note: Awardees may request up to 75 percent of their estimated unobligated funds to be carried forward into the next budget period. Templates for prior approval requests can be found at: xxxx://xxx.xxx.xxx/grants/alreadyhavegrant/priorapprovalrequests.html Key Personnel: In accordance with 45 CFR Part 75.308, CDC recipients grantees must obtain prior approval from CDC for (1) change in the project director/principal investigator, business official, authorized organizational representative or other key persons specified in the NOFOFOA, application or award document; and (2) the disengagement from the project for more than three months, or a 25 percent reduction in time devoted to the project, by the approved project director or principal investigator.

Travel Cost. In accordance with HHS Grants Policy Statement, travel costs are only allowable when the where such travel will provide a direct benefit to the project or program. To prevent disallowance of cost, the recipient is responsible for ensuring that only allowable travel costs are clearly stated in their budget narrative and reimbursements are applied in accordance with their organization's established travel policies and procedures. The recipient’s recipients established travel policies and procedures must also meet the requirements of 45 CFR Part 75.474. Food and Meals: Costs associated with food or meals are allowable when consistent with applicable federal regulations and HHS policies. In addition, costs must be clearly stated in the budget narrative and be consistent with organization approved policies. Recipients must make a determination of reasonableness and organization approved policies must meet the requirements of 45 CFR Part 75.432. Prior Approval: All requests, which require prior approval, must bear the signature of an authorized official of the authorized organization representativebusiness office of the recipient organization. The recipient must submit these requests by November 28April 3, 2018 or no later than 120 days prior to this budget period’s end date. Additionally, any requests involving funding issues must include an itemized budget and a narrative justification of the request. The following types of requests require prior approval.  Use of unobligated funds from prior budget period (Carryover)  Lift funding restriction restriction, withholding, or disallowance  Significant redirection of funds (i.e. cumulative changes of 25% of total award)  Change in scope  Implement a new activity or enter into a sub-award that is not specified in the approved budget  Apply for supplemental funds  Change in key personnel  Extensions to period of performance Note Conferences or meetings that were not specified in the approved budget  OVERTIME/COMPENSATORY TIME: Awardees may request up Must be submitted to 75 percent your GMS prior approval the proposed cost. Requests should clearly state the following: Name of their estimated unobligated funds to staff; percentage of effort on current award; number of hours working; what will be carried forward into the next budget periodaccomplished during overtime. Templates for prior approval requests can be found at: xxxx://xxx.xxx.xxx/grants/alreadyhavegrant/priorapprovalrequests.html Note: See the Expanded Authorities term under the Award Information section for the waiver of certain prior approvals, if applicable. Please contact your Grants Management Specialist identified under Staff Contacts and Responsibilities prior to initiating a Prior Approval Request for specific directions. Key Personnel: In accordance with 45 CFR Part 75.308, CDC recipients must obtain prior approval from CDC for (1) change in the project director/principal investigator, business official, authorized organizational representative or other key persons specified in the NOFO, application or award document; and (2) the disengagement from the project for more than three months, or a 25 percent reduction in time devoted to the project, by the approved project director or principal investigator.

Travel Cost. In accordance with HHS Grants Policy Statement, travel costs are allowable when the travel will provide a direct benefit to the project or program. To prevent disallowance of cost, the recipient is responsible for ensuring travel costs are clearly stated in their budget narrative and are applied in accordance with their organization's established travel policies and procedures. The recipient’s established travel policies and procedures must also meet the requirements of 45 CFR Part 75.474. Food and Meals: Costs associated with food or meals are allowable when consistent with applicable federal regulations and HHS policies. In addition, costs must be clearly stated in the budget narrative and be consistent with organization approved policies. Recipients must make a determination of reasonableness and organization approved policies must meet the requirements of 45 CFR Part 75.432. Prior Approval: All requests, which require prior approval, must bear the signature of the authorized organization representative. The recipient must submit these requests by November 28June 1, 2018 or no later than 120 days prior to this budget period’s end date. Additionally, any requests involving funding issues must include an itemized budget and a narrative justification of the request. The following types of requests require prior approval.  Use of unobligated funds from prior budget period (Carryover)  Lift funding restriction  Significant redirection of funds (i.e. cumulative changes of 25% of total award)  Change in scope  Implement a new activity or enter into a sub-award that is not specified in the approved budget  Apply for supplemental funds  Change in key personnel  Extensions to period of performance Note: Awardees may request up to 75 percent of their estimated unobligated funds to be carried forward into the next budget period. Templates for prior approval requests can be found at: xxxx://xxx.xxx.xxx/grants/alreadyhavegrant/priorapprovalrequests.html Key Personnel: In accordance with 45 CFR Part 75.308, CDC recipients must obtain prior approval from CDC for (1) change in the project director/principal investigator, business official, authorized organizational representative or other key persons specified in the NOFO, application or award document; and (2) the disengagement from the project for more than three months, or a 25 percent reduction in time devoted to the project, by the approved project director or principal investigator.

Travel Cost. In accordance with HHS Grants Policy Statement, travel costs are allowable when the travel will provide a direct benefit to the project or program. To prevent disallowance of cost, the recipient is responsible for ensuring travel costs are clearly stated in their budget narrative and are applied in accordance with their organization's established travel policies and procedures. The recipient’s established travel policies and procedures must also meet the requirements of 45 CFR Part 75.474. Food and Meals: Costs associated with food or meals are allowable when consistent with applicable federal regulations and HHS policies. In addition, costs must be clearly stated in the budget narrative and be consistent with organization approved policies. Recipients must make a determination of reasonableness and organization approved policies must meet the requirements of 45 CFR Part 75.432. Prior Approval: All requests, which require prior approval, must bear the signature of the authorized organization representative. The recipient must submit these requests by November 28Xxxxxx 01, 2018 or no later than 120 days prior to this budget period’s end date. Additionally, any requests involving funding issues must include an itemized budget and a narrative justification of the request. The following types of requests require prior approval.  Use of unobligated funds from prior budget period (Carryover)  Lift funding restriction  Significant redirection of funds (i.e. cumulative changes of 25% of total award)  Change in scope  Implement a new activity or enter into a sub-award that is not specified in the approved budget  Apply for supplemental funds  Change in key personnel  Extensions to period of performance Note: Awardees may request up to 75 percent of their estimated unobligated funds to be carried forward into the next budget period. Templates for prior approval requests can be found at: xxxx://xxx.xxx.xxx/grants/alreadyhavegrant/priorapprovalrequests.html Key Personnel: In accordance with 45 CFR Part 75.308, CDC recipients must obtain prior approval from CDC for (1) change in the project director/principal investigator, business official, authorized organizational representative or other key persons specified in the NOFO, application or award document; and (2) the disengagement from the project for more than three months, or a 25 percent reduction in time devoted to the project, by the approved project director or principal investigator.

Travel Cost. In accordance with HHS Grants Policy Statement, travel costs are allowable when the travel will provide a direct benefit to the project or program. To prevent disallowance of cost, the recipient grantee is responsible for ensuring travel costs are clearly stated in their budget narrative and are applied in accordance with their organization's established travel policies and procedures. The recipientgrantee’s established travel policies and procedures must also meet the requirements of 45 CFR Part 75.474. Food and Meals: Costs associated with food or meals are allowable when consistent with applicable federal regulations and HHS policies. In addition, costs must be clearly stated in the budget narrative and be consistent with organization approved policies. Recipients Grantees must make a determination of reasonableness and organization approved policies must meet the requirements of 45 CFR Part 75.432. Prior Approval: All requests, which require prior approval, must bear the signature of the authorized organization representative. The recipient grantee must submit these requests by November 28May 3, 2018 or no later than 120 days prior to this budget period’s end date. Additionally, any requests involving funding issues must include an itemized budget and a narrative justification of the request. The following types of requests require prior approval.  Use of unobligated funds from prior budget period (Carryover)  Lift funding restriction  Significant redirection of funds (i.e. cumulative changes of 25% of total award)  Change in scope  Implement a new activity or enter into a sub-award that is not specified in the approved budget  Apply for supplemental funds  Change in key personnel  Extensions to period of performance Note: Awardees may request up to 75 percent of their estimated unobligated funds to be carried forward into the next budget period. Templates for prior approval requests can be found at: xxxx://xxx.xxx.xxx/grants/alreadyhavegrant/priorapprovalrequests.html Key Personnel: In accordance with 45 CFR Part 75.308, CDC recipients grantees must obtain prior approval from CDC for (1) change in the project director/principal investigator, business official, authorized organizational representative or other key persons specified in the NOFO, application or award document; and (2) the disengagement from the project for more than three months, or a 25 percent reduction in time devoted to the project, by the approved project director or principal investigator.