Common use of Unusual Clause in Contracts

Unusual. Complex bridges and structures are those that the Division determines to have unique foundation problems, new or complex designs, exceptionally long spans, exceptionally large foundations, complex hydraulic elements, or that are designed with procedures that depart from currently recognized acceptable practices (i.e., cable-stay, suspension, arch, segmental concrete, moveable, truss, tunnels, or complex geotechnical walls or ground improvement systems) Attachment B - Program Responsibility Matrix Number Activity Authority Frequency Report Required WSDOT Action Division Action Due Date FHWA HQ Program Office FHWA Division Responsible Program Office State DOT Responsible Program Office Remarks 1 Appropriations, Allotments, Obligations 31 USC 1341(a)(1)(A)& (B); 31 USC 1517(a); 23 USC 118(b), 23 USC 121 As needed No Track Approve Not Applicable Office of Chief Financial Officer Finance Program Management and Local Programs State will monitor appropriations, allotments and obligations to ensure that all funding is used efficiently within each quarter and use all Obligation Authority (OA) by the end of the year. 2 Approval of Indirect Cost Allocation Plans (ICAPs) 49 CFR Part 18; 2 CFR 200 Subpart E and Chapter I, Chapter II, Part 200, et-al. (previously 2 CFR 225); ASMBC-10 As needed Yes - Certified ICAP Prepare and submit to Division Approve Not Applicable Office of Chief Financial Officer Finance Accounting Office The State will certify that the ICAP was prepared in accordance with 2 CFR 200 Subpart E and 2 CFR Chapter I, Chapter II, Part 200, et al. 3 FIRE Program Activities FHWA Order 4560.1B (or as superseded) Ongoing As requested Provide Oversight Conduct Reviews Ongoing Office of Chief Financial Officer Finance Program Management, Local Programs, and Accounting Office State will continue to provide oversight and conduct reviews to ensure Federal-aid compliance. FHWA will review and monitor. State responsibilities include multiple tasks in support of risk assessments, conducting reviews and implementation of recommendations. 4 Audit Coordination/FHWA Financial Statement Audit/State External Audit Reviews/State Internal Audit Reviews XXXXX, 00 XXX 18.26, OMB Circular X-00, X-000, 000, 000, XXXX, XXX Xxx of 1990;DOT Order 8000 1C As needed As needed Submit Review Not Applicable Office of Chief Financial Officer Finance Program Management, Local Programs and Internal Audit WSDOT submits Management Decision Letter to Division for review. WSDOT assures corrective action is taken to resolve audit findings and FHWA will monitor activities to ensure implementation. 5 Improper Payments Review Improper Payments Information Act of 2002, PL 107-300, Improper Payments Elimination and Recovery Act of 2010, PL 111-204, Improper Payments Elimination and Recovery Improvement Act of 2012, PL 112-248 Annually No Provide Information and Documentation Conduct Reviews Determined by HQ Office of Chief Financial Officer Finance Program Management, Local Programs, and Accounting Office State will provide all required data collection form information to meet required deadlines and FHWA will review. 5a Submit electronic request via RASPS for Federal reimbursement in accordance with approved CMIA or as directed by FHWA to meet fiscal year close and adjusted billing schedules, such as for holidays CMIA As Needed No Submit Approve Ongoing Office of Chief Financial Officer Finance Accounting Office State Submits Xxxx 6 Transfer of Funds between programs or to other FHWA offices or agencies as requested by State 23 USC 126 As needed No Prepare Transfer Form Approve and Submit to FHWA HQ Not Applicable Office of Chief Financial Officer Finance Program Management and Local Programs State will submit requests for transfer and FHWA approves and processes the funding transfers to Federal Transit Administration (or other Federal Agency) and FHWA, HQ. 7 Reviews of State Transportation Departments Financial Management Systems - Financial Integrity 23 USC 106(g)(2)(A) As needed As needed Ensure Compliance Conduct Reviews Not Applicable Office of Chief Financial Officer Finance Accounting Office 23 USC 106(g)(2)(A) states that the Secretary shall perform annual reviews that address elements of the State transportation departments’ financial management systems that affect projects approved under subsection (a). 8 Review Adequacy of Sub-recipient Project Delivery Systems and Sufficient Accounting Controls to Manage Federal Funds 23 USC 106(g)(4)(A)(i) As needed As needed Provide Oversight Conduct Reviews Not Applicable Office of Chief Financial Officer Local Programs Engineer / Finance Local Programs When needed 9 Periodic Reviews of States Monitoring of sub-recipients 23 USC 106(g)(4)(B) As needed As needed Provide Oversight Conduct Reviews Not Applicable Office of Infrastructure Local Programs Engineer Local Programs When needed Attachment B - Program Responsibility Matrix Number Activity Authority Frequency Report Required WSDOT Action Division Action Due Date FHWA HQ Program Office FHWA Division Responsible Program Office State DOT Responsible Program Office Remarks 10 Approval of Increased Federal Share Agreement (Sliding Scale) 23 USC 120(b)(2) As determined by the Federal Share Agreement If needed Prepare and submit to Division Approve Not Applicable Office of Chief Financial Officer Finance Program Management and Local Programs A State must enter into an agreement with FHWA for use of the increased Federal share allowable under this section, which must be reviewed and updated periodically as agreed to in the agreement. States must demonstrate that they are in compliance with the statute and the agreement. Can pertain to Toll Credit Certification as well. 11 Advance Construction 23 USC 115 As needed No Prepare and submit to Division Approve Not Applicable Office of Chief Financial Officer Finance Program Management and Local Programs Requested at the project level on the federal aid agreement 12 Flexible Match 23 USC 323 As needed No Prepare and submit to Division Approve Not Applicable Office of Chief Financial Officer Finance Program Management and Local Programs Requested at the project level on the federal aid agreement 13 Tapered Match 23 USC 121 As needed No Prepare and submit to Division Approve Not Applicable Office of Chief Financial Officer Finance Program Management and Local Programs Requested at the project level on the federal aid agreement 14 Prepare / Review Title VI Plan Accomplishments and Next Year's Goals 23 CFR 200.9(b)(10) & (11) Annually Yes Prepare and submit to Division Approve 1-Oct Office of Civil Rights Civil Rights Office of Equal Opportunity Division office reviews and approves.

Unusual. Complex bridges and structures are those that the Division determines to have unique foundation problems, new or complex designs, exceptionally long spans, exceptionally large foundations, complex hydraulic elements, or that are designed with procedures that depart from currently recognized acceptable practices (i.e., cable-stay, suspension, arch, segmental concrete, moveable, truss, tunnels, or complex geotechnical walls or ground improvement systems) Attachment B - Program Responsibility Matrix Number Activity Authority Frequency Report Required WSDOT Action Division Action Due Date FHWA HQ Program Office FHWA Division Responsible Program Office State DOT Responsible Program Office Remarks 1 Appropriations, Allotments, Obligations 31 USC 1341(a)(1)(A)& (B); 31 USC 1517(a); 23 USC 118(b), 23 USC 121 As needed No Track Approve Not Applicable Office of Chief Financial Officer Finance Program Management and Local Programs State will monitor appropriations, allotments and obligations to ensure that all funding is used efficiently within each quarter and use all Obligation Authority (OA) by the end of the year. 2 Approval of Indirect Cost Allocation Plans (ICAPs) 49 CFR Part 18; 2 CFR 200 Subpart E and Chapter I, Chapter II, Part 200, et-al. (previously 2 CFR 225); ASMBC-10 As needed Yes - Certified ICAP Prepare and submit to Division Approve Not Applicable Office of Chief Financial Officer Finance Accounting Office The State will certify that the ICAP was prepared in accordance with 2 CFR 200 Subpart E and 2 CFR Chapter I, Chapter II, Part 200, et al. 3 FIRE Program Activities FHWA Order 4560.1B (or as superseded) Ongoing As requested Provide Oversight Conduct Reviews Ongoing Office of Chief Financial Officer Finance Program Management, Local Programs, and Accounting Office State will continue to provide oversight and conduct reviews to ensure Federal-aid compliance. FHWA will review and monitor. State responsibilities include multiple tasks in support of risk assessments, conducting reviews and implementation of recommendations. 4 Audit Coordination/FHWA Financial Statement Audit/State External Audit Reviews/State Internal Audit Reviews XXXXXFMFIA, 00 XXX 49 CFR 18.26, OMB Circular X-00A-87, X-000A-123, 000133, 000127, XXXXGAAP, XXX Xxx CFO Act of 1990;DOT Order 8000 1C As needed As needed Submit Review Not Applicable Office of Chief Financial Officer Finance Program Management, Local Programs and Internal Audit WSDOT submits Management Decision Letter to Division for review. WSDOT assures corrective action is taken to resolve audit findings and FHWA will monitor activities to ensure implementation. 5 Improper Payments Review Improper Payments Information Act of 2002, PL 107-300, Improper Payments Elimination and Recovery Act of 2010, PL 111-204, Improper Payments Elimination and Recovery Improvement Act of 2012, PL 112-248 Annually No Provide Information and Documentation Conduct Reviews Determined by HQ Office of Chief Financial Officer Finance Program Management, Local Programs, and Accounting Office State will provide all required data collection form information to meet required deadlines and FHWA will review. 5a Submit electronic request via RASPS for Federal reimbursement in accordance with approved CMIA or as directed by FHWA to meet fiscal year close and adjusted billing schedules, such as for holidays CMIA As Needed No Submit Approve Ongoing Office of Chief Financial Officer Finance Accounting Office State Submits Xxxx Bill 6 Transfer of Funds between programs or to other FHWA offices or agencies as requested by State 23 USC 126 As needed No Prepare Transfer Form Approve and Submit to FHWA HQ Not Applicable Office of Chief Financial Officer Finance Program Management and Local Programs State will submit requests for transfer and FHWA approves and processes the funding transfers to Federal Transit Administration (or other Federal Agency) and FHWA, HQ. 7 Reviews of State Transportation Departments Financial Management Systems - Financial Integrity 23 USC 106(g)(2)(A) As needed As needed Ensure Compliance Conduct Reviews Not Applicable Office of Chief Financial Officer Finance Accounting Office 23 USC 106(g)(2)(A) states that the Secretary shall perform annual reviews that address elements of the State transportation departments’ financial management systems that affect projects approved under subsection (a). 8 Review Adequacy of Sub-recipient Project Delivery Systems and Sufficient Accounting Controls to Manage Federal Funds 23 USC 106(g)(4)(A)(i) As needed As needed Provide Oversight Conduct Reviews Not Applicable Office of Chief Financial Officer Local Programs Engineer / Finance Local Programs When needed 9 Periodic Reviews of States Monitoring of sub-recipients 23 USC 106(g)(4)(B) As needed As needed Provide Oversight Conduct Reviews Not Applicable Office of Infrastructure Local Programs Engineer Local Programs When needed Attachment B - Program Responsibility Matrix Number Activity Authority Frequency Report Required WSDOT Action Division Action Due Date FHWA HQ Program Office FHWA Division Responsible Program Office State DOT Responsible Program Office Remarks 10 Approval of Increased Federal Share Agreement (Sliding Scale) 23 USC 120(b)(2) As determined by the Federal Share Agreement If needed Prepare and submit to Division Approve Not Applicable Office of Chief Financial Officer Finance Program Management and Local Programs A State must enter into an agreement with FHWA for use of the increased Federal share allowable under this section, which must be reviewed and updated periodically as agreed to in the agreement. States must demonstrate that they are in compliance with the statute and the agreement. Can pertain to Toll Credit Certification as well. 11 Advance Construction 23 USC 115 As needed No Prepare and submit to Division Approve Not Applicable Office of Chief Financial Officer Finance Program Management and Local Programs Requested at the project level on the federal aid agreement 12 Flexible Match 23 USC 323 As needed No Prepare and submit to Division Approve Not Applicable Office of Chief Financial Officer Finance Program Management and Local Programs Requested at the project level on the federal aid agreement 13 Tapered Match 23 USC 121 As needed No Prepare and submit to Division Approve Not Applicable Office of Chief Financial Officer Finance Program Management and Local Programs Requested at the project level on the federal aid agreement 14 Prepare / Review Title VI Plan Accomplishments and Next Year's Goals 23 CFR 200.9(b)(10) & (11) Annually Yes Prepare and submit to Division Approve 1-Oct Office of Civil Rights Civil Rights Office of Equal Opportunity Division office reviews and approves.

Unusual. Complex bridges and structures are those that the Division determines to have unique foundation problems, new or complex designs, exceptionally long spans, exceptionally large foundations, complex hydraulic elements, or that are designed with procedures that depart from currently recognized acceptable practices (i.e., cable-stay, suspension, arch, segmental concrete, moveable, truss, tunnels, or complex geotechnical walls or ground improvement systems) Attachment B - Program Responsibility Matrix Number Activity Authority Frequency Report Required WSDOT Action Division Action Due Date FHWA HQ Program Office FHWA Division Responsible Program Office State DOT Responsible Program Office Remarks 1 Appropriations, Allotments, Obligations 31 USC 1341(a)(1)(A)& (B); 31 USC 1517(a); 23 USC 118(b), 23 USC 121 As needed No Track Approve Not Applicable Office of Chief Financial Officer Finance Program Management and Local Programs State will monitor appropriations, allotments and obligations to ensure that all funding is used efficiently within each quarter and use all Obligation Authority (OA) by the end of the year. 2 Approval of Indirect Cost Allocation Plans (ICAPs) 49 CFR Part 18; 2 CFR 200 Subpart E and Chapter I, Chapter II, Part 200, et-al. (previously 2 CFR 225); ASMBC-10 As needed Yes - Certified ICAP Prepare and submit to Division Approve Not Applicable Office of Chief Financial Officer Finance Accounting Office The State will certify that the ICAP was prepared in accordance with 2 CFR 200 Subpart E and 2 CFR Chapter I, Chapter II, Part 200, et al. 3 FIRE Program Activities FHWA Order 4560.1B (or as superseded) Ongoing As requested Provide Oversight Conduct Reviews Ongoing Office of Chief Financial Officer Finance Program Management, Local Programs, and Accounting Office State will continue to provide oversight and conduct reviews to ensure Federal-aid compliance. FHWA will review and monitor. State responsibilities include multiple tasks in support of risk assessments, conducting reviews and implementation of recommendations. 4 Audit Coordination/FHWA Financial Statement Audit/State External Audit Reviews/State Internal Audit Reviews XXXXX, 00 XXX 18.26, OMB Circular X-00, X-000, 000, 000, XXXX, XXX Xxx of 1990;DOT Order 8000 1C As needed As needed Submit Review Not Applicable Office of Chief Financial Officer Finance Program Management, Local Programs and Internal Audit WSDOT submits Management Decision Letter to Division for review. WSDOT assures corrective action is taken to resolve audit findings and FHWA will monitor activities to ensure implementation. 5 Improper Payments Review Improper Payments Information Act of 2002, PL 107-300, Improper Payments Elimination and Recovery Act of 2010, PL 111-204, Improper Payments Elimination and Recovery Improvement Act of 2012, PL 112-248 Annually No Provide Information and Documentation Conduct Reviews Determined by HQ Office of Chief Financial Officer Finance Program Management, Local Programs, and Accounting Office State will provide all required data collection form information to meet required deadlines and FHWA will review. 5a Submit electronic request via RASPS for Federal reimbursement in accordance with approved CMIA or as directed by FHWA to meet fiscal year close and adjusted billing schedules, such as for holidays CMIA As Needed No Submit Approve Ongoing Office of Chief Financial Officer Finance Accounting Office State Submits Xxxx Bill 6 Transfer of Funds between programs or to other FHWA offices or agencies as requested by State 23 USC 126 As needed No Prepare Transfer Form Approve and Submit to FHWA HQ Not Applicable Office of Chief Financial Officer Finance Program Management and Local Programs State will submit requests for transfer and FHWA approves and processes the funding transfers to Federal Transit Administration (or other Federal Agency) and FHWA, HQ. 7 Reviews of State Transportation Departments Financial Management Systems - Financial Integrity 23 USC 106(g)(2)(A) As needed As needed Ensure Compliance Conduct Reviews Not Applicable Office of Chief Financial Officer Finance Accounting Office 23 USC 106(g)(2)(A) states that the Secretary shall perform annual reviews that address elements of the State transportation departments’ financial management systems that affect projects approved under subsection (a). 8 Review Adequacy of Sub-recipient Project Delivery Systems and Sufficient Accounting Controls to Manage Federal Funds 23 USC 106(g)(4)(A)(i) As needed As needed Provide Oversight Conduct Reviews Not Applicable Office of Chief Financial Officer Local Programs Engineer / Finance Local Programs When needed 9 Periodic Reviews of States Monitoring of sub-recipients 23 USC 106(g)(4)(B) As needed As needed Provide Oversight Conduct Reviews Not Applicable Office of Infrastructure Local Programs Engineer Local Programs When needed Attachment B - Program Responsibility Matrix Number Activity Authority Frequency Report Required WSDOT Action Division Action Due Date FHWA HQ Program Office FHWA Division Responsible Program Office State DOT Responsible Program Office Remarks 10 Approval of Increased Federal Share Agreement (Sliding Scale) 23 USC 120(b)(2) As determined by the Federal Share Agreement If needed Prepare and submit to Division Approve Not Applicable Office of Chief Financial Officer Finance Program Management and Local Programs A State must enter into an agreement with FHWA for use of the increased Federal share allowable under this section, which must be reviewed and updated periodically as agreed to in the agreement. States must demonstrate that they are in compliance with the statute and the agreement. Can pertain to Toll Credit Certification as well. 11 Advance Construction 23 USC 115 As needed No Prepare and submit to Division Approve Not Applicable Office of Chief Financial Officer Finance Program Management and Local Programs Requested at the project level on the federal aid agreement 12 Flexible Match 23 USC 323 As needed No Prepare and submit to Division Approve Not Applicable Office of Chief Financial Officer Finance Program Management and Local Programs Requested at the project level on the federal aid agreement 13 Tapered Match 23 USC 121 As needed No Prepare and submit to Division Approve Not Applicable Office of Chief Financial Officer Finance Program Management and Local Programs Requested at the project level on the federal aid agreement 14 Prepare / Review Title VI Plan Accomplishments and Next Year's Goals 23 CFR 200.9(b)(10) & (11) Annually Yes Prepare and submit to Division Approve 1-Oct Office of Civil Rights Civil Rights Office of Equal Opportunity Division office reviews and approves.

Unusual. Complex bridges and structures are those that the Division determines to have unique foundation problems, new or complex designs, exceptionally long spans, exceptionally large foundations, complex hydraulic elements, or that are designed with procedures that depart from currently recognized acceptable practices (i.e., cable-stay, suspension, arch, segmental concrete, moveable, truss, tunnels, or complex geotechnical walls or ground improvement systems) Attachment B - Program Responsibility Matrix Number Number‌ Activity Authority Frequency Report Required WSDOT Action Division Action Due Date FHWA HQ Program Office FHWA Division Responsible Program Office State DOT Responsible Program Office Remarks 1 Appropriations, Allotments, Obligations 31 USC 1341(a)(1)(A)& (B); 31 USC 1517(a); 23 USC 118(b), 23 USC 121 As needed No Track Approve Not Applicable Office of Chief Financial Officer Finance Program Management and Local Programs State will monitor appropriations, allotments and obligations to ensure that all funding is used efficiently within each quarter and use all Obligation Authority (OA) by the end of the year. 2 Approval of Indirect Cost Allocation Plans (ICAPs) 49 CFR Part 18; 2 CFR 200 Subpart E and Chapter I, Chapter II, Part 200, et-al. (previously 2 CFR 225); ASMBC-10 As needed Yes - Certified ICAP Prepare and submit to Division Approve Not Applicable Office of Chief Financial Officer Finance Accounting Office The State will certify that the ICAP was prepared in accordance with 2 CFR 200 Subpart E and 2 CFR Chapter I, Chapter II, Part 200, et al. 3 FIRE Program Activities FHWA Order 4560.1B (or as superseded) Ongoing As requested Provide Oversight Conduct Reviews Ongoing Office of Chief Financial Officer Finance Program Management, Local Programs, and Accounting Office State will continue to provide oversight and conduct reviews to ensure Federal-aid compliance. FHWA will review and monitor. State responsibilities include multiple tasks in support of risk assessments, conducting reviews and implementation of recommendations. 4 Audit Coordination/FHWA Financial Statement Audit/State External Audit Reviews/State Internal Audit Reviews XXXXXFMFIA, 00 XXX 49 CFR 18.26, OMB Circular X-00A-87, X-000A-123, 000133, 000127, XXXXGAAP, XXX Xxx CFO Act of 1990;DOT Order 8000 1C As needed As needed Submit Review Not Applicable Office of Chief Financial Officer Finance Program Management, Local Programs and Internal Audit WSDOT submits Management Decision Letter to Division for review. WSDOT assures corrective action is taken to resolve audit findings and FHWA will monitor activities to ensure implementation. 5 Improper Payments Review Improper Payments Information Act of 2002, PL 107-300, Improper Payments Elimination and Recovery Act of 2010, PL 111-204, Improper Payments Elimination and Recovery Improvement Act of 2012, PL 112-248 Annually No Provide Information and Documentation Conduct Reviews Determined by HQ Office of Chief Financial Officer Finance Program Management, Local Programs, and Accounting Office State will provide all required data collection form information to meet required deadlines and FHWA will review. 5a Submit electronic request via RASPS for Federal reimbursement in accordance with approved CMIA or as directed by FHWA to meet fiscal year close and adjusted billing schedules, such as for holidays CMIA As Needed No Submit Approve Ongoing Office of Chief Financial Officer Finance Accounting Office State Submits Xxxx Bill 6 Transfer of Funds between programs or to other FHWA offices or agencies as requested by State 23 USC 126 As needed No Prepare Transfer Form Approve and Submit to FHWA HQ Not Applicable Office of Chief Financial Officer Finance Program Management and Local Programs State will submit requests for transfer and FHWA approves and processes the funding transfers to Federal Transit Administration (or other Federal Agency) and FHWA, HQ. 7 Reviews of State Transportation Departments Financial Management Systems - Financial Integrity 23 USC 106(g)(2)(A) As needed As needed Ensure Compliance Conduct Reviews Not Applicable Office of Chief Financial Officer Finance Accounting Office 23 USC 106(g)(2)(A) states that the Secretary shall perform annual reviews that address elements of the State transportation departments’ financial management systems that affect projects approved under subsection (a). 8 Review Adequacy of Sub-recipient Project Delivery Systems and Sufficient Accounting Controls to Manage Federal Funds 23 USC 106(g)(4)(A)(i) As needed As needed Provide Oversight Conduct Reviews Not Applicable Office of Chief Financial Officer Local Programs Engineer / Finance Local Programs When needed 9 Periodic Reviews of States Monitoring of sub-recipients 23 USC 106(g)(4)(B) As needed As needed Provide Oversight Conduct Reviews Not Applicable Office of Infrastructure Local Programs Engineer Local Programs When needed Attachment B - Program Responsibility Matrix Number Activity Authority Frequency Report Required WSDOT Action Division Action Due Date FHWA HQ Program Office FHWA Division Responsible Program Office State DOT Responsible Program Office Remarks 10 Approval of Increased Federal Share Agreement (Sliding Scale) 23 USC 120(b)(2) As determined by the Federal Share Agreement If needed Prepare and submit to Division Approve Not Applicable Office of Chief Financial Officer Finance Program Management and Local Programs A State must enter into an agreement with FHWA for use of the increased Federal share allowable under this section, which must be reviewed and updated periodically as agreed to in the agreement. States must demonstrate that they are in compliance with the statute and the agreement. Can pertain to Toll Credit Certification as well. 11 Advance Construction 23 USC 115 As needed No Prepare and submit to Division Approve Not Applicable Office of Chief Financial Officer Finance Program Management and Local Programs Requested at the project level on the federal aid agreement 12 Flexible Match 23 USC 323 As needed No Prepare and submit to Division Approve Not Applicable Office of Chief Financial Officer Finance Program Management and Local Programs Requested at the project level on the federal aid agreement 13 Tapered Match 23 USC 121 As needed No Prepare and submit to Division Approve Not Applicable Office of Chief Financial Officer Finance Program Management and Local Programs Requested at the project level on the federal aid agreement 14 Prepare / Review Title VI Plan Accomplishments and Next Year's Goals 23 CFR 200.9(b)(10) & (11) Annually Yes Prepare and submit to Division Approve 1-Oct Office of Civil Rights Civil Rights Office of Equal Opportunity Division office reviews and approves.

Unusual. Complex bridges and structures are those that the Division determines to have unique foundation problems, new or complex designs, exceptionally long spans, exceptionally large foundations, complex hydraulic elements, or that are designed with procedures that depart from currently recognized acceptable practices (i.e., cable-stay, suspension, arch, segmental concrete, moveable, truss, tunnels, or complex geotechnical walls or ground improvement systems) Attachment B - Program Responsibility Matrix Number Number‌ Activity Authority Frequency Report Required WSDOT Action Division Action Due Date FHWA HQ Program Office FHWA Division Responsible Program Office State DOT Responsible Program Office Remarks 1 Appropriations, Allotments, Obligations 31 USC 1341(a)(1)(A)& (B); 31 USC 1517(a); 23 USC 118(b), 23 USC 121 As needed No Track Approve Not Applicable Office of Chief Financial Officer Finance Program Management and Local Programs State will monitor appropriations, allotments and obligations to ensure that all funding is used efficiently within each quarter and use all Obligation Authority (OA) by the end of the year. 2 Approval of Indirect Cost Allocation Plans (ICAPs) 49 CFR Part 18; 2 CFR 200 Subpart E and Chapter I, Chapter II, Part 200, et-al. (previously 2 CFR 225); ASMBC-10 As needed Yes - Certified ICAP Prepare and submit to Division Approve Not Applicable Office of Chief Financial Officer Finance Accounting Office The State will certify that the ICAP was prepared in accordance with 2 CFR 200 Subpart E and 2 CFR Chapter I, Chapter II, Part 200, et al. 3 FIRE Program Activities FHWA Order 4560.1B (or as superseded) Ongoing As requested Provide Oversight Conduct Reviews Ongoing Office of Chief Financial Officer Finance Program Management, Local Programs, and Accounting Office State will continue to provide oversight and conduct reviews to ensure Federal-aid compliance. FHWA will review and monitor. State responsibilities include multiple tasks in support of risk assessments, conducting reviews and implementation of recommendations. 4 Audit Coordination/FHWA Financial Statement Audit/State External Audit Reviews/State Internal Audit Reviews XXXXX, 00 XXX 18.26, OMB Circular X-00, X-000, 000, 000, XXXX, XXX Xxx of 1990;DOT Order 8000 1C As needed As needed Submit Review Not Applicable Office of Chief Financial Officer Finance Program Management, Local Programs and Internal Audit WSDOT submits Management Decision Letter to Division for review. WSDOT assures corrective action is taken to resolve audit findings and FHWA will monitor activities to ensure implementation. 5 Improper Payments Review Improper Payments Information Act of 2002, PL 107-300, Improper Payments Elimination and Recovery Act of 2010, PL 111-204, Improper Payments Elimination and Recovery Improvement Act of 2012, PL 112-248 Annually No Provide Information and Documentation Conduct Reviews Determined by HQ Office of Chief Financial Officer Finance Program Management, Local Programs, and Accounting Office State will provide all required data collection form information to meet required deadlines and FHWA will review. 5a Submit electronic request via RASPS for Federal reimbursement in accordance with approved CMIA or as directed by FHWA to meet fiscal year close and adjusted billing schedules, such as for holidays CMIA As Needed No Submit Approve Ongoing Office of Chief Financial Officer Finance Accounting Office State Submits Xxxx Bill 6 Transfer of Funds between programs or to other FHWA offices or agencies as requested by State 23 USC 126 As needed No Prepare Transfer Form Approve and Submit to FHWA HQ Not Applicable Office of Chief Financial Officer Finance Program Management and Local Programs State will submit requests for transfer and FHWA approves and processes the funding transfers to Federal Transit Administration (or other Federal Agency) and FHWA, HQ. 7 Reviews of State Transportation Departments Financial Management Systems - Financial Integrity 23 USC 106(g)(2)(A) As needed As needed Ensure Compliance Conduct Reviews Not Applicable Office of Chief Financial Officer Finance Accounting Office 23 USC 106(g)(2)(A) states that the Secretary shall perform annual reviews that address elements of the State transportation departments’ financial management systems that affect projects approved under subsection (a). 8 Review Adequacy of Sub-recipient Project Delivery Systems and Sufficient Accounting Controls to Manage Federal Funds 23 USC 106(g)(4)(A)(i) As needed As needed Provide Oversight Conduct Reviews Not Applicable Office of Chief Financial Officer Local Programs Engineer / Finance Local Programs When needed 9 Periodic Reviews of States Monitoring of sub-recipients 23 USC 106(g)(4)(B) As needed As needed Provide Oversight Conduct Reviews Not Applicable Office of Infrastructure Local Programs Engineer Local Programs When needed Attachment B - Program Responsibility Matrix Number Activity Authority Frequency Report Required WSDOT Action Division Action Due Date FHWA HQ Program Office FHWA Division Responsible Program Office State DOT Responsible Program Office Remarks 10 Approval of Increased Federal Share Agreement (Sliding Scale) 23 USC 120(b)(2) As determined by the Federal Share Agreement If needed Prepare and submit to Division Approve Not Applicable Office of Chief Financial Officer Finance Program Management and Local Programs A State must enter into an agreement with FHWA for use of the increased Federal share allowable under this section, which must be reviewed and updated periodically as agreed to in the agreement. States must demonstrate that they are in compliance with the statute and the agreement. Can pertain to Toll Credit Certification as well. 11 Advance Construction 23 USC 115 As needed No Prepare and submit to Division Approve Not Applicable Office of Chief Financial Officer Finance Program Management and Local Programs Requested at the project level on the federal aid agreement 12 Flexible Match 23 USC 323 As needed No Prepare and submit to Division Approve Not Applicable Office of Chief Financial Officer Finance Program Management and Local Programs Requested at the project level on the federal aid agreement 13 Tapered Match 23 USC 121 As needed No Prepare and submit to Division Approve Not Applicable Office of Chief Financial Officer Finance Program Management and Local Programs Requested at the project level on the federal aid agreement 14 Prepare / Review Title VI Plan Accomplishments and Next Year's Goals 23 CFR 200.9(b)(10) & (11) Annually Yes Prepare and submit to Division Approve 1-Oct Office of Civil Rights Civil Rights Office of Equal Opportunity Division office reviews and approves.