Common use of Use of Intra-Departmental Mail and E-Mail System Clause in Contracts

Use of Intra-Departmental Mail and E-Mail System. The Lodge shall be permitted to utilize the intra-departmental mail system and e-mail system for the purpose of providing information to members pertaining to Lodge business or bargaining unit representation. The Lodge agrees that the use of these systems will be reasonable and limited to providing information that is necessary for the normal conduct of Lodge business or bargaining unit representation. The Lodge also agrees and understands that with respect to the City’s e-mail system, there shall be no reasonable expectation of privacy and that all e-mail is subject to monitoring by the City’s Department of Information Technology. E-mail messages may be monitored. The City shall refrain from accessing a member’s e-mail, unless reasons for doing so are consistent with the City’s need for supervision, control, and efficiency in the workplace. The Lodge also understands that e-mail may be a public record subject to disclosure in the same manner as other records of the City, pursuant to applicable law. All intra-departmental mail placed into the mail system by the Lodge shall be the property of the member to whom it is addressed, and such mail shall not be subject to the Employer’s review.

Use of Intra-Departmental Mail and E-Mail System. The Lodge shall be permitted to utilize the intra-departmental Departmental mail system and e-mail system for the purpose of providing information to members pertaining to Lodge business or bargaining unit representation. The Lodge agrees that the use of these systems will be reasonable and limited to providing information that is necessary for the normal conduct of Lodge business or bargaining unit representation. The Lodge also agrees and understands that with respect to the City’s e-mail system, there shall be no reasonable expectation of privacy and that all e-mail is subject to monitoring by the City’s Department of Information Technology. E-mail messages may be monitoredmonitored by the City for specific reasons, such as evaluating the effectiveness of the operation of the e-mail system, finding lost messages, investigation of suspected criminal acts, breach of security or other policies, and recovery from system failures. The City shall refrain from accessing a member’s e-mail, unless reasons for doing so are consistent with the City’s need for supervision, control, and efficiency in the workplace. The Lodge also understands that e-mail may be a public record subject to disclosure in the same manner as other records of the City, pursuant to applicable law. All intra-departmental Departmental mail (other than e-mail) placed into the mail system by the Lodge shall be the property of the member to whom it is addressed, and such mail shall not be subject to the Employer’s review.