Common use of Use of phones and email Clause in Contracts

Use of phones and email. The school provides each Staff with an email address. This email account should be used for work purposes only. All work-related business should be conducted using the email address the school has provided. Staff must not share their personal email addresses with parents and pupils, and must not send any work-related materials using their personal email account. Staff must take care with the content of all email messages, as incorrect or improper statements can give rise to claims for discrimination, harassment, defamation, breach of confidentiality or breach of contract. Email messages are required to be disclosed in legal proceedings or in response to requests from individuals under the Data Protection Act 2018 in the same way as paper documents. Deletion from a user’s inbox does not mean that an email cannot be recovered for the purposes of disclosure. All email messages should be treated as potentially retrievable. Staff must take extra care when sending sensitive or confidential information by email. Any attachments containing sensitive or confidential information should be encrypted so that the information is only accessible by the intended recipient. If staff receive an email in error, the sender should be informed and the email deleted. If the email contains sensitive or confidential information, the user must not make use of that information or disclose that information. The staff member must report this to the Data Protection Officer – xxx@xxxxxxxxx.xxxxxxxxx.xxx.xx If staff send an email in error which contains the personal information of another person, they must inform the network manager immediately and follow our data breach procedure. Staff must not give their personal phone numbers to parents or pupils. Staff must use phones provided by the school to conduct all work-related business. School phones must not be used for personal xxxxxxx.Xxxxxx phones must not be used for personal matters. Staff who are provided with mobile phones as equipment for their role must abide by the same rules for ICT acceptable use as set out in section 4.

Use of phones and email. The school provides each Staff member of staff with an email address. This email account should be used for work purposes only. All work-related business should be conducted using the email address the school has provided. Staff must not share their personal email addresses with parents and pupils, and must not send any work-work- related materials using their personal email account. Staff must take care with the content of all email messages, as incorrect or improper statements can give rise to claims for discrimination, harassment, defamation, breach of confidentiality or breach of contract. Email messages are required to be disclosed in legal proceedings or in response to requests from individuals under the Data Protection Act 2018 in the same way as paper documents. Deletion from a user’s inbox does not mean that an email cannot be recovered for the purposes of disclosure. All email messages should be treated as potentially retrievable. Staff must take extra care when sending sensitive or confidential information by email. Any attachments containing sensitive or confidential information should be encrypted so that the information is only accessible by the intended recipient. If staff receive an email in error, the sender should be informed and the email deleted. If the email contains sensitive or confidential information, the user must not make use of that information or disclose that information. The staff member must report this to the Data Protection Officer – xxx@xxxxxxxxx.xxxxxxxxx.xxx.xx If staff send an email in error which contains the personal information of another person, they must inform the network ICT manager and GDPR lead immediately and follow our data breach procedure. Staff must not give their personal phone numbers to parents or pupils. Staff must use phones provided by the school to conduct all work-related business. School phones must not be used for personal xxxxxxx.Xxxxxx phones must not be used for personal matters. Staff who are provided with mobile phones as equipment for their role must abide by the same rules for ICT acceptable use as set out in section 4.

Use of phones and email. The school provides each Staff member of staff with an email address. This email account should be used for work purposes only. All work-related business should be conducted using the email address the school has provided. Staff must not share their personal email addresses with parents and pupils, and must not send any work-work- related materials using their personal email account. Staff must take care with the content of all email messages, as incorrect or improper statements can give rise to claims for discrimination, harassment, defamation, breach of confidentiality or breach of contract. Email messages are required to be disclosed in legal proceedings or in response to requests from individuals under the Data Protection Act 2018 in the same way as paper documents. Deletion from a user’s inbox does not mean that an email cannot be recovered for the purposes of disclosure. All email messages should be treated as potentially retrievable. Staff must take extra care when sending sensitive or confidential information by email. Any attachments containing sensitive or confidential information should be encrypted so that the information is only accessible by the intended recipient. If staff receive an email in error, the sender should be informed and the email deleted. If the email contains sensitive or confidential information, the user must not make use of that information or disclose that information. The staff member must report this to the Data Protection Officer – xxx@xxxxxxxxx.xxxxxxxxx.xxx.xx If staff send an email in error which contains the personal information of another person, they must inform the network school business manager immediately and follow our data breach procedure. Staff must not give their personal phone numbers to parents or pupils. Staff must use phones provided by the school to conduct all work-related business. School phones must not be used for personal xxxxxxx.Xxxxxx phones must not be used for personal matters. Staff who are provided with mobile phones as equipment for their role must abide by the same rules for ICT acceptable use as set out in section 4. The school can record in-coming phone conversations. If you record calls, callers must be made aware that the conversation is being recorded and the reasons for doing so. Your school’s phone system probably has an automated option you can use/adapt. Explain when you record phone conversations and why. For instance: “All calls to the school office are recorded to aid administrators” “Calls are recorded for use in staff training” If staff members wish to have calls recorded, school would suggest these conversations be held via email to provide a written record of dialogue that takes place eg between a teacher and parent.

Use of phones and email. The school provides each Staff member of staff with an email address. This email account should be used for work purposes only. All work-related business should be conducted using the email address the school has provided. Staff must not share their personal email addresses with parents and pupils, and must not send any work-related materials using their personal email account. Staff must take care with the content of all email messages, as incorrect or improper statements can give rise to claims for discrimination, harassment, defamation, breach of confidentiality or breach of contract. Email messages are required to be disclosed in legal proceedings or in response to requests from individuals under the Data Protection Act 2018 in the same way as paper documents. Deletion from a user’s inbox does not mean that an email cannot be recovered for the purposes of disclosure. All email messages should be treated as potentially retrievable. Staff must take extra care when sending sensitive or confidential information by email. Any attachments containing sensitive or confidential information should be encrypted so that the information is only accessible by the intended recipient. If staff receive an email in error, the sender should be informed and the email deleted. If the email contains sensitive or confidential information, the user must not make use of that information or disclose that information. The staff member must report this to the Data Protection Officer – xxx@xxxxxxxxx.xxxxxxxxx.xxx.xx If staff send an email in error which contains the personal information of another person, they must inform the network manager head teacher and SLT immediately and follow our data breach procedure. Staff must not give their personal phone numbers to parents or pupils. Staff must use phones provided by the school to conduct all work-related business. School phones must not be used for personal xxxxxxx.Xxxxxx phones must not be used for personal matters. Staff who are provided with mobile phones as equipment for their role must abide by the same rules for ICT acceptable use as set out in section 4.

Use of phones and email. The school provides each Staff member of staff with an email address. This email account should be used for work purposes only. All work-related business should be conducted using the email address the school has provided. Staff must not share their personal email addresses with parents and pupils, and must not send any work-work- related materials using their personal email account. Staff must take care with the content of all email messages, as incorrect or improper statements can give rise to claims for discrimination, harassment, defamation, breach of confidentiality or breach of contract. Email messages are required to be disclosed in legal proceedings or in response to requests from individuals under the Data Protection Act 2018 in the same way as paper documents. Deletion from a user’s inbox does not mean that an email cannot be recovered for the purposes of disclosure. All email messages should be treated as potentially retrievable. Staff must take extra care when sending sensitive or confidential information by email. Any attachments containing sensitive or confidential information should be encrypted so that the information is only accessible by the intended recipient. If staff receive an email in error, the sender should be informed and the email deleted. If the email contains sensitive or confidential information, the user must not make use of that information or disclose that information. The staff member must report this to the Data Protection Officer – xxx@xxxxxxxxx.xxxxxxxxx.xxx.xx If staff send an email in error which contains the personal information of another person, they must inform the network manager IT Manager immediately and follow our data breach procedure. Staff must not give their personal phone numbers to parents or pupils. Staff must use phones provided by the school to conduct all work-related business. School phones must not be used for personal xxxxxxx.Xxxxxx phones must not be used for personal matters. Staff who are provided with mobile phones as equipment for their role must abide by the same rules for ICT acceptable use as set out in section 4.

Use of phones and email. The school provides each Staff member of staff with an email address. This email account should be used for work purposes only. Staff should enable multi-factor authentication on their email account(s). All work-related business should be conducted using the email address the school has provided. Staff must not share their personal email addresses with parents parents/carers and pupilsstudents, and must not send any work-related materials using their personal email account. Staff must take care with the content of all email messages, as incorrect or improper statements can give rise to claims for discrimination, harassment, defamation, breach of confidentiality or breach of contract. Email messages are required to be disclosed in legal proceedings or in response to requests from individuals under the Data Protection Act 2018 in the same way as paper documents. Deletion from a user’s inbox does not mean that an email cannot be recovered for the purposes of disclosure. All email messages should be treated as potentially retrievable. Staff must take extra care when sending sensitive or confidential information by email. Any attachments containing sensitive or confidential information should be encrypted so that the information is only accessible by the intended recipient. If staff receive an email in error, the sender should be informed and the email deleted. If the email contains sensitive or confidential information, the user must not make use of that information or disclose that information. The staff member must report this to the Data Protection Officer – xxx@xxxxxxxxx.xxxxxxxxx.xxx.xx If staff send an email in error which that contains the personal information of another person, they must inform the network ICT manager and member of SLT responsible for GDPR immediately and follow our data breach procedure. Staff must not give their personal phone numbers number(s) to parents parents/carers or pupilsstudents. Staff must use phones provided by the school to conduct all work-related business. School phones must not be used for personal xxxxxxx.Xxxxxx phones must not be used for personal matters. Staff who are provided with mobile phones as equipment for their role must abide by the same rules for ICT acceptable use as set out in section 4. The school can record incoming and outgoing phone conversations. This is stated on each call made into school and is for training and monitoring purposes. Staff who would access a recorded phone conversation should speak to the ICT manager and complete the school’s request form. Requests that would typically be approved include: Discussing a complaint raised by a parent/carer or member of the public Calling parents/carers to discuss behaviour or sanctions Taking advice from relevant professionals regarding safeguarding, special educational needs (SEN) assessments, etc. Discussing requests for term-time holidays.