Common use of Vacation Accumulation Clause in Contracts

Vacation Accumulation. Permanent or probationary full-time employees shall accrue vacation pay according to the following rates: Continuous Service Requirement Rates Per Full Payroll Period 0 through 5 years 4 working hours After 5 through 8 years 5 working hours After 8 through 12 years 7 working hours After 12 through 18 years 7½ working hours After 18 through 25 years 8 working hours After 25 through 30 years 8½ working hours After 30 years 9 working hours For purposes of determining changes in employee's accrual rate, Continuous Service Requirement shall not include periods of suspension, unpaid non-medical leaves of absence, if they are at least one (1) full-payroll period in duration. Employees on a military leave under Article 14 shall earn and accrue vacation as though actually working, pursuant to M.S. 196.26. Changes in accrual rates shall be made effective at the beginning of the next payroll period following completion of the specific Continuous Service Requirement. An employee hired to serve in the job classification of State Patrol Trooper or Natural Resources Specialist 2/Conservation Officer may not use vacation until he/she has completed field training. However, such employee shall accrue vacation beginning from his/her date of hire. Employees being paid for less than a full eighty (80) hour pay period will have their vacation accruals pro-rated in accordance with Appendix A. At the discretion of the Appointing Authority and on the employee’s request, former public sector employees who are hired into State service from another public sector employer(s), including the United States Armed Forces and who were in a vacation eligible position with that employer(s) may be granted length of service credit in an amount up to the length of time employed by previous public sector employers. Length of service credit shall be subject to the following conditions: 1. There must be evidence to establish that the employee was employed by another public sector employer at the time the State hired the employee; 2. The employee must have been in a vacation eligible position with the previous public sector employer; 3. The employee must provide the necessary documentation demonstrating his/her previous vacation eligibility status; 4. Requests for credit must be made within sixty (60) calendar days of the new employee’s start date to be considered; 5. The amount of the length of service credit granted is at the discretion of the Appointing Authority. Employees may accumulate unused vacation to any amount provided that once during each fiscal year each employee's accumulation must be reduced to two hundred seventy-five (275) hours or less. If this is not accomplished on or before the end of the last day of the fiscal year, the amount of vacation shall be automatically reduced to two hundred seventy-five (275) hours at the end of the fiscal year. Unless the employee meets the eligibility requirements for converting vacation to the MSRS Health Care Savings Plan as defined in Article 18, Section 2, any employee separated from state service shall be compensated in cash, at his/her then current rate of pay, for all vacation leave to his/her credit at the time of separation, but such payment shall not exceed two hundred sixty (260) hours except in the case of separation due to the employee’s death. Employees on a military leave shall earn and accrue vacation leave as though actually employed, without regard to the maximum accumulation set forth above. Vacation earned in excess of the maximum accumulation shall be taken within two (2) years of the date the employee returns from military leave. The Employer shall keep a current record of employee vacation earnings and accruals which shall be made available to such employees, upon request. This requirement may be satisfied by accurately reporting vacation earnings and accruals on the employee’s paycheck stub. Vacation days for State Patrol Troopers shall be deemed to be those days that the employee would have normally been scheduled to work had he/she not been on vacation. Other days during the vacation period will be available for a work assignment upon the mutual consent of the employee and the Appointing Authority. The approval of vacation shall in all cases be made subject to the operating needs of the Employer.

Vacation Accumulation. ‌ Permanent or probationary full-time employees shall accrue vacation pay according to the following rates: Continuous Service Requirement Rates Per Full Payroll Period 0 through 5 years 4 working hours After 5 through 8 years 5 working hours After 8 through 12 years 7 working hours After 12 through 18 years 7½ working hours After 18 through 25 years 8 working hours After 25 through 30 years 8½ working hours After 30 years 9 working hours For purposes of determining changes in employee's accrual rate, Continuous Service Requirement shall not include periods of suspension, unpaid non-medical leaves of absence, if they are at least one (1) full-payroll period in duration. Employees on a military leave under Article 14 shall earn and accrue vacation as though actually working, pursuant to M.S. 196.26. Changes in accrual rates shall be made effective at the beginning of the next payroll period following completion of the specific Continuous Service Requirement. An employee hired to serve in the job classification of State Patrol Trooper or Natural Resources Specialist 2/Conservation Officer may not use vacation until he/she has completed field training. However, such employee shall accrue vacation beginning from his/her date of hire. Employees being who are normally paid for less than a full eighty (80) hour pay period will have their vacation accruals pro-rated in accordance with Appendix A. At an employee’s request and at the discretion of the Appointing Authority and on the employee’s requestAuthority, former public sector employees who are hired into State service from another public sector employer(s), including the United States Armed Forces and who Forces, where they were in a vacation eligible position with that employer(s) may be granted length of service credit in an amount up to the length of time employed by previous public sector employers. Length of service credit shall be subject to the following conditions: 1. There must be evidence to establish that the employee was employed by another public sector employer at within four (4) years of the time date the State state hired the employee; 2. The employee must have been in a vacation eligible position with the previous public sector employer; 3. The employee must provide the necessary documentation demonstrating his/her their previous vacation eligibility status; 4. Requests The employee must make a request for credit must be made within sixty (60) calendar days of the new employee’s their start date to be considered;date; and 5. The amount of the length of service credit granted is at the discretion of the Appointing Authority. Employees An employee may accumulate any amount of unused vacation to any amount provided that once during each fiscal year each the employee's accumulation must be is reduced to two hundred seventy-five (275) hours or lessfewer. If this is not accomplished on or before the end of the last day of the fiscal year, the amount of the employee’s vacation shall be automatically reduced to two hundred seventy-five (275) hours at the end of the fiscal year. Unless the an employee meets the eligibility requirements for converting vacation to the MSRS Health Care Savings Plan as defined in Article 18, Section 23, any an employee separated from state service shall be compensated in cash, at his/her their then current rate of pay, for all vacation leave to his/her their credit at the time of separation, but such payment shall not exceed two hundred sixty seventy-five (260275) hours except in the case of separation due to the employee’s death. Employees An employee on a military leave shall earn and accrue vacation leave as though actually employed, without regard to the maximum accumulation set forth above. Vacation earned in excess of the maximum accumulation shall be taken within two (2) years of the date the employee returns from military leave. The Employer shall keep a current record of employee vacation earnings and accruals which shall be made available to such employees, upon request. This requirement may be satisfied by accurately reporting vacation earnings and accruals on the employee’s paycheck stub. Vacation days for State Patrol Troopers shall be deemed to be those days that the employee would have normally been scheduled to work had he/she not been on vacation. Other days during the vacation period will be available for a work assignment upon the mutual consent of the employee and the Appointing Authority. The approval of vacation shall in all cases be made subject to the operating needs of the Employer.

Vacation Accumulation. ‌ Permanent or probationary full-time employees shall accrue vacation pay according to the following rates: Continuous Service Requirement Rates Per Full Payroll Period 0 through 5 years 4 working hours After 5 through 8 years 5 working hours After 8 through 12 years 7 working hours After 12 through 18 years 7½ working hours After 18 through 25 years 8 working hours After 25 through 30 years 8½ working hours After 30 years 9 working hours For purposes of determining changes in employee's accrual rate, Continuous Service Requirement shall not include periods of suspension, unpaid non-medical leaves of absence, if they are at least one (1) full-payroll period in duration. Employees on a military leave under Article 14 shall earn and accrue vacation as though actually working, pursuant to M.S. 196.26. Changes in accrual rates shall be made effective at the beginning of the next payroll period following completion of the specific Continuous Service Requirement. An employee hired to serve in the job classification of State Patrol Trooper or Natural Resources Specialist 2/Conservation Officer may not use vacation until he/she has completed field training. However, such employee shall accrue vacation beginning from his/her date of hire. Employees being who are normally paid for less than a full eighty (80) hour pay period will have their vacation accruals pro-rated in accordance with Appendix A. At an employee’s request and at the discretion of the Appointing Authority and on the employee’s requestAuthority, former public sector employees who are hired into State service from another public sector employer(s), including the United States Armed Forces and who Forces, where they were in a vacation eligible position with that employer(s) may be granted length of service credit in an amount up to the length of time employed by previous public sector employers. Length of service credit shall be subject to the following conditions: 1. There must be evidence to establish that the employee was employed by another public sector employer at the time the State hired the employee; 2. The employee must have been in a vacation eligible position with the previous public sector employer; 3. The employee must provide the necessary documentation demonstrating his/her previous vacation eligibility status; 4. Requests The employee must make a request for credit must be made within sixty (60) calendar days of the new employee’s their start date to be considered;date 5. The amount of the length of service credit granted is at the discretion of the Appointing Authority. Employees Authority An employee may accumulate any amount of unused vacation to any amount provided that once during each fiscal year each the employee's accumulation must be is reduced to two hundred seventy-five (275) hours or lessfewer. If this is not accomplished on or before the end of the last day of the fiscal year, the amount of the employee’s vacation shall be automatically reduced to two hundred seventy-five (275) hours at the end of the fiscal year. Unless the an employee meets the eligibility requirements for converting vacation to the MSRS Health Care Savings Plan as defined in Article 18, Section 23, any an employee separated from state service shall be compensated in cash, at his/her their then current rate of pay, for all vacation leave to his/her their credit at the time of separation, but such payment shall not exceed two hundred sixty (260) hours except in the case of separation due to the employee’s death. Employees An employee on a military leave shall earn and accrue vacation leave as though actually employed, without regard to the maximum accumulation set forth above. Vacation earned in excess of the maximum accumulation shall be taken within two (2) years of the date the employee returns from military leave. The Employer shall keep a current record of employee vacation earnings and accruals which shall be made available to such employees, upon request. This requirement may be satisfied by accurately reporting vacation earnings and accruals on the employee’s paycheck stub. Vacation days for State Patrol Troopers shall be deemed to be those days that the employee would have normally been scheduled to work had he/she not been on vacation. Other days during the vacation period will be available for a work assignment upon the mutual consent of the employee and the Appointing Authority. The approval of vacation shall in all cases be made subject to the operating needs of the Employer.

Vacation Accumulation. ‌ Permanent or probationary full-time employees shall accrue vacation pay according to the following rates: Continuous Service Requirement Rates Per Full Payroll Period 0 through 5 years 4 working hours After 5 through 8 years 5 working hours After 8 through 12 years 7 working hours After 12 through 18 years 7½ working hours After 18 through 25 years 8 working hours After 25 through 30 years 8½ working hours After 30 years 9 working hours Connect 700 Program employees shall be considered eligible during their on-the-job demonstration process for purposes of this Article. Hours of vacation leave used by the Connect 700 Program employee during their on-the-job demonstration process shall not be counted toward the seven hundred (700) hours. For purposes of determining changes in employee's accrual rate, Continuous Service Requirement shall not include periods of suspension, unpaid non-medical leaves of absence, if they are at least one (1) full-payroll period in duration. Employees on a military leave under Article 14 shall earn and accrue vacation as though actually working, pursuant to M.S. Minn. Stat. § 196.26. Changes in accrual rates shall be made effective at the beginning of the next payroll period following completion of the specific Continuous Service Requirement. An employee hired to serve in the job classification of State Patrol Trooper or Natural Resources Specialist 2/Conservation Officer may not use vacation until he/she has completed field training. However, such employee shall accrue vacation beginning from his/her date of hire. Employees being who are normally paid for less than a full eighty (80) hour pay period will have their vacation accruals pro-rated in accordance with Appendix A. At an employee’s request and at the discretion of the Appointing Authority and on the employee’s requestAuthority, former public sector employees who are hired into State service from another public sector employer(s), including the United States Armed Forces and who Forces, where they were in a vacation eligible position with that employer(s) may be granted length of service credit in an amount up to the length of time employed by previous public sector employers. Length of service credit shall be subject to the following conditions: 1. There must be evidence to establish that the employee was employed by another public sector employer at within four (4) years of the time date the State state hired the employee; 2. The employee must have been in a vacation eligible position with the previous public sector employer; 3. The employee must provide the necessary documentation demonstrating his/her their previous vacation eligibility status; 4. Requests The employee must make a request for credit must be made within sixty (60) calendar days of the new employee’s their start date to be considered;date; and 5. The amount of the length of service credit granted is at the discretion of the Appointing Authority. Employees An employee may accumulate any amount of unused vacation to any amount provided that once during each fiscal year each the employee's accumulation must be is reduced to two hundred seventy-five (275) hours or lessfewer. If this is not accomplished on or before the end of the last day of the fiscal year, the amount of the employee’s vacation shall be automatically reduced to two hundred seventy-five (275) hours at the end of the fiscal year. Unless the an employee meets the eligibility requirements for converting vacation to the MSRS Health Care Savings Plan as defined in Article 18, Section 23, any an employee separated from state service shall be compensated in cash, at his/her their then current rate of pay, for all vacation leave to his/her their credit at the time of separation, but such payment shall not exceed two hundred sixty seventy-five (260275) hours except in the case of separation due to the employee’s death. Employees An employee on a military leave shall earn and accrue vacation leave as though actually employed, without regard to the maximum accumulation set forth above. Vacation earned in excess of the maximum accumulation shall be taken within two (2) years of the date the employee returns from military leave. The Employer shall keep a current record of employee vacation earnings and accruals which shall be made available to such employees, upon request. This requirement may be satisfied by accurately reporting vacation earnings and accruals on the employee’s paycheck stub. Vacation days for State Patrol Troopers shall be deemed to be those days that the employee would have normally been scheduled to work had he/she not been on vacation. Other days during the vacation period will be available for a work assignment upon the mutual consent of the employee and the Appointing Authority. The approval of vacation shall in all cases be made subject to the operating needs of the Employeraccruals.

Vacation Accumulation. Permanent or probationary Except where otherwise noted, this Article shall not apply to Park Seasonals. a. Vacation leave with pay shall accrue on the following basis and in compliance with section 15.1.b: for full time bargaining unit employees per the chart below; and, for part-time employees, per the chart below, on a prorated basis according to actual hours in paid status per pay period month. 7 - 30 mos. (0 to 2.5 years) 96 hours (12 days) 8.0 hours Following completion of six (6) months of regular employment, full-time employees shall accrue be credited with forty eight (48) hours of vacation and part-time employees shall be credited with the equivalent prorated hours of vacation based on their actual hours in paid status per pay according period month. No vacation time will be allowed for new employees during their initial six (6) months of regular employment. Vacation can be accrued up to a maximum of 472 hours. If an employee’s vacation leave meets or exceeds the following rates: Continuous Service Requirement Rates Per Full Payroll Period 0 through 5 years 4 working hours After 5 through 8 years 5 working hours After 8 through 12 years 7 working hours After 12 through 18 years 7½ working hours After 18 through 25 years 8 working hours After 25 through 30 years 8½ working hours After 30 years 9 working hours For purposes of determining changes maximum accrual amount due to a change in employee's accrual rate, Continuous Service Requirement shall not include periods of suspension, unpaid non-medical leaves of absence, if they are at least FTE then the employee will have one (1) fullyear to lower their vacation leave below the new maximum accrual amount before this limit becomes effective and any additional vacation leave accrual is suspended. b. Prior to receiving an increase in their vacation accrual rate to more than 9.0 hours per month, an employee must have attended at least one pre-payroll period in durationretirement financial planning session less than five years before the increase takes effect. Financial planning sessions can be those offered by the City (i.e., PERS counseling, deferred comp meetings) or arranged by the employee with the certified Financial Planner of their choosing. Proof of attendance at a financial planning session must be provided to the City by the employee, and shall include the date and the provider of the planning session. The City shall issue written reminders to eligible employees six to twelve months before each employee’s five year anniversary date to allow adequate time to meet this requirement. Employees on will be allowed a military leave under Article 14 shall earn and accrue vacation as though actually workingreasonable amount of time to attend a pre-retirement financial planning session during their regular working hours once every five years, pursuant upon advance notice to M.S. 196.26. Changes in accrual rates shall be made effective at the beginning of the next payroll period following completion of the specific Continuous Service Requirementtheir supervisor. An employee hired who has not completed their pre-retirement financial planning session by their five-year anniversary date shall continue to serve accrue vacation at their previous rate. Once such an employee has met the requirements of this section, she/he will begin to accrue vacation at the appropriate rate for their months of service. Accrual rate increases shall not be applied retroactively under Section 15.1.b. In order to accrue vacation at the higher rate for the same month that all requirements for a vacation accrual increase are fulfilled, employees must have submitted proof of attendance by the 20th of that month. Submissions of the proof of attendance after the 20th of that month will result in the job classification of State Patrol Trooper or Natural Resources Specialist 2/Conservation Officer may not use vacation until he/she has completed field training. However, such employee shall accrue vacation beginning from his/her date of hire. Employees being paid for less than a full eighty (80) hour pay period will have their vacation accruals pro-rated in accordance with Appendix A. At the discretion delay of the Appointing Authority and on the employee’s request, former public sector employees who are hired into State service from another public sector employer(s), including the United States Armed Forces and who were in a vacation eligible position with that employer(s) may be granted length of service credit in an amount up increase to the length of time employed by previous public sector employers. Length of service credit shall be subject accrual rate to the following conditions:month. 1. There must be evidence to establish that c. A completed pay period month for which benefits herein shall accrue is defined as a pay period month in which the employee was employed by another public sector employer at the time the State hired the employee; 2. The employee must have has been in a vacation eligible position with the previous public sector employer; 3pay status for eleven (11) or more working days based on FTE (ex. The employee must provide the necessary documentation demonstrating his/her previous vacation eligibility status; 488 hours full time, 44 hours 1/2 time, etc.), in that pay period month. Requests for credit must be made within sixty (60) calendar days of the new employee’s start date to be considered; 5. The amount of the length of service credit granted is at the discretion of the Appointing Authority. Employees may accumulate unused vacation to any amount provided that once during each fiscal year each employee's accumulation must be reduced to two hundred seventy-five (275) hours or less. If this is not accomplished on or before the end of the last day of the fiscal year, the amount of vacation shall be automatically reduced to two hundred seventy-five (275) hours at the end of the fiscal year. Unless the employee meets the eligibility requirements for converting vacation to the MSRS Health Care Savings Plan as defined in Article 18, Section 2, any employee separated from state service shall be compensated in cash, at his/her then current rate of pay, for all Current period vacation leave to his/her credit accrual is available for use if at the time of separationtimesheet entry the employee is shown to have been in paid status for eleven (11) days in that pay period. Time loss due to on the job illness or accident shall be counted as time in pay status, but such payment to a maximum of three (3) pay period months, for accrual purposes. Time spent in layoff status or on leave without pay shall not exceed two hundred sixty (260) hours except be considered in the case of separation due to the employee’s deathcomputing vacation leave accrual. d. Department managers shall administer a vacation selection process which fits their operational needs based on defined minimum staffing levels. Employees Vacations will be granted on a military leave first come, first served basis, with seniority to be used as a “tiebreaker.” Vacation requests shall earn be approved or denied within ten (10) working days of submission. Cancellation of pre-approved vacations shall be limited to emergency situations not under the control of the City and accrue shall not affect the cash-out hours calculation under Section 15.1.g, if applicable. e. An employee who separates from the service of the City shall receive payment for unused vacation leave to which they would otherwise be entitled as though actually employed, without regard to the maximum accumulation set forth above. Vacation earned in excess of the maximum accumulation shall be taken within two (2) years of the date the employee returns from military leave. The Employer shall keep a current record of employee separation, provided that accumulation of vacation earnings and accruals which leave shall be made available to such employeesconditioned upon completion of six (6) months of regular employment. An employee who for any reason does not complete six (6) months of regular employment shall receive no credit for vacation leave. f. For purposes of computing vacation leave duration, upon request. This requirement the term “working days” shall exclude all holidays which may be satisfied by accurately reporting vacation earnings and accruals on the employee’s paycheck stub. Vacation days for State Patrol Troopers shall be deemed to be those days that the employee would have normally been scheduled to work had he/she not been on vacation. Other days fall during the vacation period will be available for a work assignment upon the mutual consent of the employee and the Appointing Authority. The approval of vacation shall in all cases be made subject to the operating needs of the Employerleave.

Vacation Accumulation. Permanent or probationary full-time employees shall accrue vacation pay according to the following rates: Continuous Service Requirement Rates Per Full Payroll Period 0 through 5 years 4 working hours After 5 through 8 years 5 working hours After 8 through 12 years 7 working hours After 12 through 18 years 7½ 7 ½ working hours After 18 through 25 years 8 working hours After 25 through 30 years 8½ 8 ½ working hours After 30 years 9 working hours For Effective July 9, 1975, for purposes of determining changes in employee's accrual rate, Continuous Service Requirement shall not include periods of suspension, unpaid non-medical leaves of absence, if they are at least one (1) full-payroll period in duration. Employees on a military leave under Article 14 shall earn and accrue vacation as though actually working, pursuant to M.S. 196.26. This method will be effective only after this date and shall not be used to change any Continuous Service Requirements determined prior to that date. Changes in accrual rates shall be made effective at the beginning of the next payroll period following completion of the specific Continuous Service Requirement. An employee hired to serve in the job classification of State Patrol Trooper or Natural Resources Specialist 2/Conservation Officer may not use vacation until he/she has completed field trainingsix (6) months of continuous service in a vacation eligible position. HoweverUpon completion of six (6) months continuous service, such the employee shall then accrue his/her vacation beginning from his/her date of hire. Employees being paid for less than a full eighty (80) hour pay period will have their vacation accruals pro-rated in accordance with Appendix A. At the discretion of the Appointing Authority and on the employee’s request, former public sector employees who are hired following the approval of this Agreement by the Legislative Coordinating Commission into State service from another public sector employer(s), including the United States Armed Forces and who were in a vacation eligible position with that employer(s) may be granted length of service credit in an amount up to the length of time employed by previous public sector employers. Length of service credit shall be subject to the following conditions: 1. There must be evidence to establish that the employee was employed by another public sector employer at the time the State hired the employee; 2. The employee must have been in a vacation eligible position with the previous public sector employer; 3. The employee must provide the necessary documentation demonstrating his/her previous vacation eligibility status; 4. Requests for credit must be made within sixty (60) calendar days of the new employee’s start date to be considered; 5. The amount of the length of service credit granted is at the discretion of the Appointing Authority. Employees may accumulate unused vacation to any amount provided that once during each fiscal year each employee's accumulation must be reduced to two hundred seventy-five (275) hours or less. If this is not accomplished on or before the end of the last day of the fiscal year, the amount of vacation shall be automatically reduced to two hundred seventy-five (275) hours at the end of the fiscal year. Unless the employee meets the eligibility requirements for converting vacation to the MSRS Health Care Savings Plan as defined in Article 18, Section 2, any employee separated from state service shall be compensated in cash, at his/her then current rate of pay, for all vacation leave to his/her credit at the time of separation, but such in no case shall payment shall not exceed two hundred sixty (260) hours except in the case of separation due to the employee’s deathhours. Employees on a military leave shall earn and accrue vacation leave as though actually employed, without regard to the maximum accumulation set forth above. Vacation earned in excess of the maximum accumulation shall be taken within two (2) years of the date the employee returns from military leave. The Employer shall keep a current record of employee vacation earnings and accruals which shall be made available to such employees, upon request. This requirement may be satisfied by accurately reporting vacation earnings and accruals on the employee’s paycheck stub. Vacation days for State Patrol Troopers shall be deemed to be those days that the employee would have normally been scheduled to work had he/she not been on vacation. Other days during the vacation period will be available for a work assignment upon the mutual consent of the employee and the Appointing Authority. The approval of vacation shall in all cases be made subject to the operating needs of the Employer.