Procurement file definition

Procurement file means the official records file of the director whether located in the office of the director or at a public procurement unit. The procurement file shall include (electronic or paper) the following:

Procurement file means the official procurement records of the school district.

Procurement file means the official procurement records of the school district containing the following:

Examples of Procurement file in a sentence

• If James City County intends to issue another Solicitation within a reasonable time after cancellation of the bid/proposal for the same materials, services or construction, any responses received under the canceled solicitation shall be retained in the Procurement file, and James City County shall withhold responses from public inspection, if the Purchasing Director makes a Written Determination that such action is advantageous to James City County.

• The County shall document clarification of any Bidder's Bid in the Procurement file.

• Respondents shall submit quotations on a form approved by the Chief Procurement Officer and the quotations shall be recorded and placed in the Procurement file.

• The County shall record in writing the basis for determining a Bid ineligible and make it part of the Procurement file.

• Quotations received shall be recorded and placed in the Procurement file.

More Definitions of Procurement file

Procurement file means the documentation contained in a Procurement file that details the history of the Procurement through award of the contract. It includes, at a minimum, the rationale for the method of Procurement, the selection of the contract type, the reasons for selection or rejection of the contractor, and the basis for the contract price.

Procurement file means the record of a solicitation, as set forth in the policies and procedures of the central procurement office and the procurement commission, and includes a copy of the following records:

Procurement file means the official records file of the Director whether located in the Office of the Director or at the public procurement unit. The procurement file shall include in electronic or paper form a list of notified vendors, final solicitation, solicitation amendments, bids/offers, final proposal revisions, clarifications, and final evaluation report.

Procurement file means any of the following files maintained by an Authorized Agency: a solicitation, Contract, Amendment, Work Order, or contract administration file, separately or collectively.

Procurement file means a written record maintained by the purchasing agency that contains documents related to the origination, solicitation, award, contract, and contract administration, including written determinations and approvals.

Procurement file means the official records file of the procurement officer or contract administrator and shall include (electronic or paper):

Procurement file means a record of all relevant meetings, discussions, decisions and correspondence relating to a procurement exercise.