Procurement Records. Grantee must maintain records detailing the history of all purchasing and procurement in which funds from this Agreement were used. This includes the rationale for the selected method of procurement, selection of contract type, basis for contractor selection or rejection, and basis for contract price.
Procurement Records. Per 43 TAC §31.44(b)(3), all procurement documents are public information and shall be maintained by the Subrecipient for at least three (3) years after grant closeout, or, in the case of a capital project, the life of the asset plus three years.
Procurement Records. Procurement records and files for purchases in excess of the small purchase threshold shall include the following at a minimum: Basis for contractor selection; Justification for lack of competition when competitive bids or offers are not obtained; and Basis for award cost or price.
Procurement Records. Subrecipient must maintain records of all procurement actions sufficient to detail the history of procurement. These records will include, but are not necessarily limited to the following: rationale for the method of procurement, selection of contract type, contractor selection or rejection, and the basis for the contract price.
Procurement Records. Contractor shall retain records that detail the method of procurement, the basis for selection or rejection of a contractor, consultant or supplier, and the basis for the contract price. Contractor shall retain proper and sufficient bills, vouchers, duplicate receipts, and documentation for any payments, expenditures, or refunds made to or received by Contractor in connection with this Agreement. Contractor may maintain a xxxxx cash fund in accordance with the Fiscal Manual; however, no expenditures may be made from such fund for procurements valued in excess of $1,000. Contractor shall make all procurement expenditures in excess of $1,000 by check or credit card.
Procurement Records. Contractor shall retain proper and sufficient bills, vouchers, duplicate receipts and documentation for any payments, expenditures or refunds made to or received by Contractor in connection with this Agreement. Contractor may maintain a xxxxx cash fund in accordance with the Fiscal Manual, however, no expenditures may be made from such fund for procurements valued in excess of one thousand dollars ($1,000). Contractor shall make all procurement expenditures in excess of one thousand dollars ($1,000) by check or credit card.
Procurement Records. Contractor shall retain proper and sufficient bills, vouchers, duplicate receipts and documentation for any payments, expenditures or refunds made to or received by Contractor in connection with this Agreement. Contractor shall make all procurement expenditures in excess of $1,000 by check or credit card.
Procurement Records. Records must be stored to provide a transparent and robust audit trail for all procurement activity to support demonstration of compliance with Public sector procurement and legislative requirements.
Procurement Records. The Contractor shall maintain procurement records and files for purchases in excess of the small purchase threshold, which include at a minimum the following:
1. Basis for selection or rejection (including price and other pre-determined criteria),
2. Justification for lack of competition when competitive bids or offers are not obtained, and
3. Basis for cost or price of the subcontract.
Procurement Records. The Prequalification Committee and the CM shall ensure that DCAMM has a complete set of the following records:
a. All RFQs issued pursuant to Section 2 of these Procedures, including all addenda.
b. All DCAMM SOQs and other information furnished to or otherwise obtained by the Prequalification Committee and the CM concerning qualification of each Applicant responding to an RFQ including any references or scoring obtained or generated in connection with the SOQs.
c. All RFBs issued by the CM to prequalified Trade Contractors pursuant to Section 3 of these Procedures.
d. All bids received from such Trade Contractors in response to such RFBs.
e. All solicitations for bids or proposals issued by the CM to firms other than Trade Contractors.
f. All bids and proposals received by the CM from such firms in response to such solicitations.
g. All contracts awarded pursuant to these procedures.
h. All other written documents required pursuant to the terms of these Procedures. FOR DCAMM USE ONLY
i. All other documents referring or relating to the evaluation of qualifications, proposals or bids, including but not limited to, all notes (to the extent included in Project files), memoranda, correspondence and meeting minutes, whether formal or informal, in either electronic media or hard copy, DCAMM shall retain copies of such records for a period of six (6) years from the date of final payment under the contract to which such records relate. The Secretary of Administration and Finance and the Inspector General of the Commonwealth shall have access to all such records at any time upon reasonable notice.
