Common use of ADDITIONAL DESIGN PHASE SERVICES Clause in Contracts

ADDITIONAL DESIGN PHASE SERVICES. 4.3.1 The following additional services shall be required for the successful completion of the project. Mark-ups are not authorized and only the reimbursable items specifically identified below shall be reimbursable: 4.3.1.1 If not available within the XXXX’x staff, XXXX shall secure services of a qualified individual or firm to provide design plan and specifications review as required. The XXXX shall forward invoices from the individual or firm to the City for payment of costs. The cost of such services shall not exceed $__________ without prior written approval of the project manager. 4.3.1.2 If approved by the City, XXXX shall secure the services of a qualified cost estimating person or firm to provide cost estimating services required under this agreement. The XXXX shall forward copies of the invoices from the cost estimator to the City with the XXXX’x payment request. The cost for such services shall not exceed $__________ without prior written approval of the project manager. 4.3.1.3 If approved by the City, the XXXX shall provide services related to evaluations of and recommendations for long lead-time procurements to meet the project schedule requirements. The cost for such services shall not exceed $__________ without prior written approval of the project manager. 4.3.1.4 When previously authorized by the project manager in writing, the XXXX shall be entitled to reimbursement at cost of design phase services related expenses incurred for the following items: (a) Reasonable charges for air transportation, ground travel, authorized expenses while traveling shall be reimbursable in accordance with the GSA Travel Management Policies. The XXXX shall provide detailed receipts for all reimbursable charges. Travel expenses shall not exceed $__________ without prior written approval of the project manager. (b) Long-distance telephone and long-distance facsimile costs incurred on behalf of the project shall be reimbursed. These costs shall not exceed $__________ without prior written approval of the project manager. (c) Non-overhead printing expenses incurred including the printing of construction documents for bidding, courier services or other project-related services that may be requested by the City. The cost of such service shall not exceed $__________ without prior written approval of the project manager.

ADDITIONAL DESIGN PHASE SERVICES. 4.3.1 The following additional XXXX’x Expense: XXXX will be responsible for all costs related to photo copying, telephone communications and fax communications the performance of work and services shall be required under this Contract. 4.3.2 Reimbursable Items: Reimbursable items are non-salary items that are not included in the Scope of Work but necessary for the successful completion of the project. Mark-ups are not work and must be authorized and only the reimbursable items specifically identified below shall be reimbursable: 4.3.1.1 If not available within the XXXX’x staff, XXXX shall secure services of a qualified individual or firm to provide design plan and specifications review as required. The XXXX shall forward invoices from the individual or firm to the City for payment of costs. The cost of such services shall not exceed $__________ without prior written approval of the project manager. 4.3.1.2 If approved in advance by the City, AUTHORITY Project Manager. XXXX shall secure the services of a qualified cost estimating person or firm to provide cost estimating services required under this agreement. The XXXX shall forward copies of the invoices from the cost estimator to the City with the XXXX’x payment request. The cost for such services shall not exceed $__________ without prior written approval of the project manager. 4.3.1.3 If approved by the City, the XXXX shall provide services related to evaluations of and recommendations for long lead-time procurements to meet the project schedule requirements. The cost for such services shall not exceed $__________ without prior written approval of the project manager. 4.3.1.4 When previously authorized by the project manager in writing, the XXXX shall may be entitled to reimbursement at cost of design phase services related expenses incurred for the following itemsfollowing, upon prior approval by AUTHORITY: (a1) Reasonable charges The actual costs of special equipment to be rented, leased or purchased by XXXX for air transportationuse exclusively in the performance of the Scope of Services, ground travelto the extent such rental, lease, purchase and costs have been approved in writing by the AUTHORITY Project Manager. 2) Printing expenses paid to outside Contractors; to the extent such Contractors and reproduction rates have been approved by the AUTHORITY Project Manager. 3) Other actual costs and/or payments specifically approved and authorized expenses while traveling in writing by the AUTHORITY Project Manager and actually incurred by XXXX in performance of this Contract. 4) Travel costs shall only be reimbursed if approved in advance in writing by AUTHORITY Project Manager and are subject to the following restrictions: a. Reimbursement of mileage for the business use of a personal vehicle during the conduct of business within the Scope of Services of this Contract shall be reimbursable based on the Internal Revenue Service Standard Mileage Rate in accordance with effect at the GSA Travel Management Policiestime. The XXXX shall provide detailed receipts for all reimbursable charges. Travel expenses shall Mileage between the XXXX’x “Home Based” office location and OC Public Works location, as well as mileage within OC Public Works property will not exceed $__________ without prior written approval of the project managerbe reimbursed. (b) Long-distance telephone b. Cost of “Home Based” Xerox copies, faxes, and long-distance facsimile costs incurred on behalf of the project shall other supplies and materials associated with them will not be reimbursed. These costs shall not exceed $__________ without prior written approval of the project manager. (c) Non-overhead printing expenses incurred including the printing c. Cost of construction documents for biddingcellular phones, courier services or cell phone usage plans and usage minutes, and other project-related services that may mobile communication devices will not be requested by the City. The cost of such service shall not exceed $__________ without prior written approval of the project managerreimbursed.

ADDITIONAL DESIGN PHASE SERVICES. 4.3.1 The following additional 3.2.1 XXXX’x Expense: XXXX will be responsible for all costs related to photo copying, telephone communications and fax communications while on Owner sites during the performance of work and services shall be required under this Contract. 3.2.2 Reimbursable Items: Reimbursable items are non-salary items that are not included in the Scope of Work but necessary for the successful completion of the project. Mark-ups are not work and must be authorized and only the reimbursable items specifically identified below shall be reimbursable: 4.3.1.1 If not available within the XXXX’x staff, XXXX shall secure services of a qualified individual or firm to provide design plan and specifications review as required. The XXXX shall forward invoices from the individual or firm to the City for payment of costs. The cost of such services shall not exceed $__________ without prior written approval of the project manager. 4.3.1.2 If approved in advance by the City, Owner’ Project Manager. XXXX shall secure the services of a qualified cost estimating person or firm to provide cost estimating services required under this agreement. The XXXX shall forward copies of the invoices from the cost estimator to the City with the XXXX’x payment request. The cost for such services shall not exceed $__________ without prior written approval of the project manager. 4.3.1.3 If approved by the City, the XXXX shall provide services related to evaluations of and recommendations for long lead-time procurements to meet the project schedule requirements. The cost for such services shall not exceed $__________ without prior written approval of the project manager. 4.3.1.4 When previously authorized by the project manager in writing, the XXXX shall may be entitled to reimbursement at cost of design phase services related expenses incurred for the following itemsfollowing, upon prior approval by Owner: (a1) Reasonable charges The actual costs of special equipment to be rented, leased or purchased by XXXX for air transportation, ground travel, authorized expenses while traveling shall be reimbursable use exclusively in accordance with the GSA Travel Management Policies. The XXXX shall provide detailed receipts for all reimbursable charges. Travel expenses shall not exceed $__________ without prior written approval performance of the project managerScope of Services, to the extent such rental, lease, purchase and costs have been approved in writing by the Owner Project Manager. (b2) Long-distance telephone Printing expenses paid to outside Contractors; to the extent such Contractors and long-distance facsimile costs incurred on behalf of reproduction rates have been approved by the project shall be reimbursed. These costs shall not exceed $__________ without prior written approval of the project managerOwner Project Manager. (c3) Non-overhead printing expenses incurred including the printing of construction documents for bidding, courier services or other project-related services that may be requested Other actual costs and/or payments specifically approved and authorized in writing by the CityOwner Project Manager and actually incurred by XXXX in performance of this Contract (4) Travel costs shall only be reimbursed if approved in advance in writing by Owner Project Manager and are subject to the following restrictions: a. Reimbursement of mileage for the business use of a personal vehicle during the conduct of business within the Scope of Services of this Contract shall be based on the Internal Revenue Service Standard Mileage Rate in effect at the time. The cost Mileage and parking fees between the XXXX’x “Home Based” office location and OC Public Works location, as well as mileage within OC Public Works property will not be reimbursed. (5) Cost of such service “Home Based” Xerox copies, faxes, and other supplies and materials associated with them will not be reimbursed. (6) Cost of cellular phones, cell phone usage plans and usage minutes, and other mobile communication devices will not be reimbursed. (7) All reimbursable expenses must be itemized on XXXX invoice(s) and documented with receipts. Receipts for reimbursable expenses must be submitted with all XXXX invoices. Invoices for reimbursable expenses without back-up receipts will not be paid. XXXX is responsible for submitting reimbursable invoices in a format that is acceptable to the Owner. Reimbursable items shall not exceed $__________ without prior written approval of the project managerbe charged at cost. Any third-party or subcontractor services shall also be charged at cost; no xxxx-ups will be allowed.

ADDITIONAL DESIGN PHASE SERVICES. 4.3.1 The following additional XXXX’X EXPENSE: XXXX will be responsible for all costs related to photo copying, telephone communications and fax communications while on Owner sites during the performance of work and services shall be required under this Contract. 4.3.2 REIMBURSABLE ITEMS: Reimbursable items are non-salary items that are not included in the Scope of Work but necessary for the successful completion of the project. Mark-ups are not work and must be authorized and only the reimbursable items specifically identified below shall be reimbursable: 4.3.1.1 If not available within the XXXX’x staff, XXXX shall secure services of a qualified individual or firm to provide design plan and specifications review as required. The XXXX shall forward invoices from the individual or firm to the City for payment of costs. The cost of such services shall not exceed $__________ without prior written approval of the project manager. 4.3.1.2 If approved in advance by the City, Owner Project Manager. XXXX shall secure the services of a qualified cost estimating person or firm to provide cost estimating services required under this agreement. The XXXX shall forward copies of the invoices from the cost estimator to the City with the XXXX’x payment request. The cost for such services shall not exceed $__________ without prior written approval of the project manager. 4.3.1.3 If approved by the City, the XXXX shall provide services related to evaluations of and recommendations for long lead-time procurements to meet the project schedule requirements. The cost for such services shall not exceed $__________ without prior written approval of the project manager. 4.3.1.4 When previously authorized by the project manager in writing, the XXXX shall may be entitled to reimbursement at cost of design phase services related expenses incurred for the following itemsfollowing, upon prior approval by Owner: (a1) Reasonable charges The actual costs of special equipment to be rented, leased or purchased by XXXX for air transportationuse exclusively in the performance of the Scope of Services, ground travelto the extent such rental, lease, purchase and costs have been approved in writing by the Owner Project Manager. 2) Printing expenses paid to outside Contractors; to the extent such Contractors and reproduction rates have been approved by the Owner Project Manager. 3) Other actual costs and/or payments specifically approved and authorized expenses while traveling in writing by the Owner Project Manager and actually incurred by XXXX in performance of this Contract. 4) Travel costs shall only be reimbursed if approved in advance in writing by Owner Project Manager and are subject to the following restrictions: a. Reimbursement of mileage for the business use of a personal vehicle during the conduct of business within the Scope of Services of this Contract shall be reimbursable based on the Internal Revenue Service Standard Mileage Rate in accordance with effect at the GSA Travel Management Policiestime. The XXXX shall provide detailed receipts for all reimbursable charges. Travel expenses shall Mileage between the XXXX’x “Home Based” office location and OC Public Works location, as well as mileage within OC Public Works property will not exceed $__________ without prior written approval of the project managerbe reimbursed. (b) Long-distance telephone b. Cost of “Home Based” Xerox copies, faxes, and long-distance facsimile costs incurred on behalf other supplies and materials associated with them will not be reimbursed. c. Cost of the project shall cellular phones, cell phone usage plans and usage minutes, and other mobile communication devices will not be reimbursed. These costs All reimbursable expenses must be itemized on XXXX invoice(s) and documented with receipts. Receipts for reimbursable expenses must be submitted with all XXXX invoices. Invoices for reimbursable expenses without back-up receipts will not be paid. XXXX is responsible for submitting reimbursable invoices in a format that is acceptable to the Owner. Reimbursable items shall not exceed $__________ without prior written approval of the project managerbe charged at cost. Any third-party or subcontractor services shall also be charged at cost; no xxxx-ups will be allowed. (c) Non-overhead printing expenses incurred including the printing of construction documents for bidding, courier services or other project-related services that may be requested by the City. The cost of such service shall not exceed $__________ without prior written approval of the project manager.