ADEQUACY OF FEEDBACK FROM PARTICIPANTS Sample Clauses

ADEQUACY OF FEEDBACK FROM PARTICIPANTS. After arriving at a final short list, PG&E sent e-mails to Participants whose projects were not selected for the short list. Each communication included an opening to engage in a discussion of PG&E’s evaluation. Several non-shortlisted Participants expressed an interest in such a follow-up discussion. Xxxxxx participated in most of these sessions in which the PG&E team debriefed the developers about the evaluation of these rejected proposals. In general these feedback sessions were welcomed by Participants. They created an opportunity for Participants to obtain a clearer view of how PG&E’s evaluation criteria and preferences applied to the specific proposals, and of what factors played a role in the failure to select the proposals. Most Participants, when prompted to offer feedback on PG&E’s solicitation materials and process, had generally positive commentary, including positive ratings for the bidders’ conference, for the solicitation protocol, and for the opportunity to debrief on the outcome of PG&E’s selection. A variety of specific criticisms were offered. The feedback sessions that offered wholly negative commentary focused almost exclusively on developers who contested their proposal’s rejection, rather than any specific, useful feedback on how to improve the solicitation materials or process. Xxxxxx’x opinion is that PG&E’s efforts to seek feedback from non-shortlisted Participants were entirely adequate and quite helpful both to the utility and to those Participants who were willing to take part in a debriefing session. There remain opportunities to obtain more detailed feedback from the shortlisted parties in coming months as the utility and these Participants begin negotiations.
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ADEQUACY OF FEEDBACK FROM PARTICIPANTS. After receiving notification that their Offers had been rejected, several of the non- shortlisted Participants expressed an interest in follow-up discussions to be debriefed on reasons for the decision. Xxxxxx participated in many of these sessions. Based on the number of debriefing sessions that took place (about fifty) and the extent to which the utility team obtained actionable commentary about the RFO from Participants, Xxxxxx believes that PG&E sought adequate feedback about the bidding and evaluation process. In general these feedback sessions were welcomed by Participants. They created an opportunity for Participants to obtain a somewhat clearer view of how PG&E’s evaluation criteria and preferences applied to their specific Offers, and of what factors played a role in the failure to select the Offers. Many Participants, when prompted to offer feedback on PG&E’s solicitation materials and process, had generally positive commentary, including positive ratings for the format of the Offer (such as for the verification checks built into the spreadsheet), for the process and its fairness, for the helpfulness of the bidders’ conference, and for the opportunity to debrief on the outcome of PG&E’s selection. A variety of specific criticisms were offered, including some constructive suggestions that are summarized later in this report. Some major themes of the criticisms included: • Data requirements for the written Offers were onerous; • More transparency in characterizing the price of short-listed Offers would be preferred (often by Participants whose Offers were not short-listed and who aspire to submit their projects to future solicitations with improved pricing); • The requirement for hardcopies of the Offers should be dropped in favor of electronic-only submittals; and • More clarity on how the Project Viability Calculator guidelines are applied would be helpful; many Participants disagreed with the Calculator’s design because they felt their Offers were unfairly disadvantaged by how scoring criteria are specified. Xxxxxx’x opinion is that PG&E’s efforts to give and receive feedback after the close of the solicitation were adequate and quite helpful both to the utility and to those Participants who were willing to take part in a debriefing session.
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