Common use of Bid and Construction Phase Services Clause in Contracts

Bid and Construction Phase Services. Upon completion of final design services, the County will determine an advertisement and bid opening schedule. All administrative project manual documents (cover page, Notice to Bidders, etc.) will be prepared by the County and provided to the design consultant in Adobe Acrobat (pdf) format. The design consultant will prepare a single project manual file in Adobe Acrobat format, consisting of: • Administrative documents • The bid form (prepared by the design consultant) • A sealed specification table of contents • Applicable specifications and documents The design consultant will prepare a single file in Adobe Acrobat format for the entire drawing set. Except for the cover sheet, which contains approval signature(s), all drawings may be printed directly to Adobe Acrobat format with electronic seal and signature. The design consultant will prepare the bid form in Excel format. The file should have all cells locked except for the unit pricing. The design consultant is to ensure that the formulas are provided so that the spreadsheet will calculate the totals for the vendors. The single project file in PDF format, the bid form in Excel format and one drawing plan set (including signed cover sheet) will be sent to the Program Manager. Printed documents are not required. Purchasing will draft and include the front-end documents in the bid set and upload all documents to the County’s website. The design consultant will attend a pre-bid meeting at the County Purchasing Office. It is not necessary to prepare for the meeting, other than to be able to briefly describe the project. The Purchasing Agent will forward bidder questions to the design consultant. Answers to questions, as well as any other required changes, will be included in an addendum, prepared by the design consultant if necessary. The Purchasing Agent will distribute the addendum. After the bid, the County’s project management consultant will prepare a bid tabulation and provide a copy to the design consultant for filing. The design consultant will attend a pre-construction meeting with the County, project management consultant, general contractor, and construction materials testing contractor. Prior to the meeting, the project management consultant will inform the design consultant of how many drawing sets and project manual sets are required, and the design consultant will provide these documents at the pre-construction meeting. The design consultant will re-establish control of the previously surveyed markers. The design consultant will be responsible for reviewing contractor submittals and responding to Requests for Information. Xxxxx visits and progress meetings will not be required unless requested by the County. The design consultant will participate in a substantial completion walkthrough. After project completion, the design consultant will prepare record drawings based on contractor as-built markups. The record drawings may be printed on paper and delivered to the County. All bid and construction phase services will be paid on a time-and-materials basis. The not-to-exceed fee for these services will be determined by the County and/or its project management consultant and the design consultant. Monthly billing will include a breakdown of hours spent by personnel in the various employee categories, at billing rates agreed to by the County and the design consultant. Reimbursable expenses, such as scanning and reproduction, will be billed at actual cost (no markup). The County is tax-exempt and will not reimburse tax expenses. The project management consultant can provide a tax exemption form to the design consultant to ensure that tax is not charged.

Bid and Construction Phase Services. Upon completion of final design services, the County will determine an advertisement and bid opening schedule. All administrative project manual documents (cover page, Notice to Bidders, etc.) will be prepared by the County and provided to the design consultant in Adobe Acrobat (pdf) PDF format. The design consultant Design Consultant will prepare a single project manual file in Adobe Acrobat PDF format, consisting of: • Administrative documents • The bid form (prepared by the design consultant) • A sealed specification table of contents • Applicable specifications and documents The design consultant Design Consultant will prepare a single file in Adobe Acrobat PDF format for the entire drawing set. Except for the cover sheet, which contains approval signature(s), all drawings may be printed directly to Adobe Acrobat format with electronic seal and signature. The design consultant Design Consultant will prepare the bid form in Excel format. The compact discs, each with one project manual file should have all cells locked except for the unit pricing. The design consultant is to ensure that the formulas are provided so that the spreadsheet will calculate the totals for the vendors. The single project file in PDF format, the bid form in Excel format and one drawing plan set file. Of these, two discs will be provided to the County's Project Manager, and 25 compact discs (including signed cover sheetor as directed by Fort Bend County) will be sent delivered to the Program ManagerCounty Purchasing Agent for advertising. Printed documents are not required. Purchasing will draft and include the front-end documents in the bid set and upload all documents to the County’s website. The design consultant Design Consultant will attend a pre-bid meeting at the County Purchasing Office. It is not necessary to prepare for the meeting, other than to be able to briefly describe the project. The Purchasing Agent will forward bidder questions to the design consultantDesign Consultant. Answers to questions, as well as any other required changes, will be included in an addendum, prepared by the design consultant Design Consultant, if necessary. The Purchasing Agent will distribute the addendum. After the bid, the County’s project management consultant Project Manager will prepare a bid tabulation and provide a copy to the design consultant for filing. The design consultant Design Consultant will attend a pre-construction meeting with the County, project management consultantProject Manager, general contractor, and construction materials testing contractor. Prior to the meeting, the project management consultant Project Manager will inform the design consultant Design Consultant of how many drawing sets and project manual sets are required, and the design consultant Design Consultant will provide these documents at the pre-construction meeting. The design consultant will re-establish control of the previously surveyed markers. The design consultant Design Consultant will be responsible for reviewing contractor submittals and responding to Requests for Information. Xxxxx visits and progress meetings will not be required unless requested by the County. The design consultant Design Consultant will participate in a substantial completion walkthrough. After project completion, the design consultant Design Consultant will prepare record drawings based on contractor as-built markups. The record drawings may be printed on paper and delivered to the County. All bid and construction phase services will be paid on a time-and-materials basis. The not-to-exceed fee for these services will be determined by the County and/or its project management consultant and the design consultant. Monthly billing will include a breakdown of hours spent by personnel in the various employee categories, at billing rates agreed to by the County and the design consultant. Reimbursable expenses, such as scanning and reproduction, will be billed at actual cost (no markup). The County is tax-exempt and will not reimburse tax expenses. The project management consultant can provide a tax exemption form to the design consultant to ensure that tax is not charged.

Bid and Construction Phase Services. Upon completion of final design services, the County will determine an advertisement and bid opening schedule. All administrative project manual documents (cover page, Notice to Bidders, etc.) will be prepared by the County and provided to the design consultant in Adobe Acrobat (pdf) PDF format. The design consultant Design Consultant will prepare a single project manual file in Adobe Acrobat PDF format, consisting of: • Administrative documents • The bid form (prepared by the design consultant) • A sealed specification table of contents • Applicable specifications and documents The design consultant Design Consultant will prepare a single file in Adobe Acrobat PDF format for the entire drawing set. Except for the cover sheet, which contains approval signature(s), all drawings may be printed directly to Adobe Acrobat format with electronic seal and signature. The design consultant Design Consultant will prepare the bid form in Excel format. The compact discs, each with one project manual file should have all cells locked except for the unit pricing. The design consultant is to ensure that the formulas are provided so that the spreadsheet will calculate the totals for the vendors. The single project file in PDF format, the bid form in Excel format and one drawing plan set file. Of these, two discs will be provided to the County's Project Manager, and 25 compact discs (including signed cover sheetor as directed by Fort Bend County) will be sent delivered to the Program ManagerCounty Purchasing Agent for advertising. Printed documents are not required. Purchasing will draft and include the front-end documents in the bid set and upload all documents to the County’s website. The design consultant Design Consultant will attend a pre-bid meeting at the County Purchasing Office. It is not necessary to prepare for the meeting, other than to be able to briefly describe the project. The Purchasing Agent will forward bidder questions to the design consultantDesign Consultant. Answers to questions, as well as any other required changes, will be included in an addendum, prepared by the design consultant Design Consultant, if necessary. The Purchasing Agent will distribute the addendum. After the bid, the County’s project management consultant Project Manager will prepare a bid tabulation and provide a copy to the design consultant for filing. The design consultant Design Consultant will attend a pre-construction meeting with the County, project management consultantProject Manager, general contractor, and construction materials testing contractor. Prior to the meeting, the project management consultant Project Manager will inform the design consultant Design Consultant of how many drawing sets and project manual sets are required, and the design consultant Design Consultant will provide these documents at the pre-construction meeting. The design consultant will re-establish control of the previously surveyed markers. The design consultant Design Consultant will be responsible for reviewing contractor submittals and responding to Requests for Information. Xxxxx Field visits and progress meetings will not be required unless requested by the County. The design consultant Design Consultant will participate in a substantial completion walkthrough. After project completion, the design consultant Design Consultant will prepare record drawings based on contractor as-built markups. The record drawings may be printed on paper and delivered to the County. All bid and construction phase services will be paid on a time-and-materials basis. The not-to-exceed fee for these services will be determined by the County and/or its project management consultant and the design consultant. Monthly billing will include a breakdown of hours spent by personnel in the various employee categories, at billing rates agreed to by the County and the design consultant. Reimbursable expenses, such as scanning and reproduction, will be billed at actual cost (no markup). The County is tax-exempt and will not reimburse tax expenses. The project management consultant can provide a tax exemption form to the design consultant to ensure that tax is not charged.