Common use of Booking Procedure Clause in Contracts

Booking Procedure. 2.1 If the Manager agrees, the Hirer may make a provisional booking. The Hirer must provide full contact details including telephone and fax numbers and email address when making a provisional booking along with details of the proposed event to the satisfaction of the Manager. 2.2 At the end of the Provisional Hold Period agreed between the Hirer and the Manager, the Manager will normally contact the Hirer to invite the Hirer to confirm the booking immediately, by returning a copy of this Agreement signed by or on behalf of the Hirer. If the provisional booking is not confirmed within one Working Day of the Hirer being contacted by the Manager it will be cancelled unless it is extended under clause 2.3. 2.3 The Manager may at its absolute discretion decide to extend the provisional booking for a further period. During this time th e Manager may contact the Hirer to invite the Hirer to confirm the provisional booking. If the provisional booking is not confirmed within one Working Day of the Hirer being contacted by the Manager, it will be cancelled. 2.4 Notwithstanding the above, a provisional booking does not create a contract and the Manager reserves the right to cancel a provisional booking at any time during or after the Provisional Hold Period without notice and without any liability to the Manager. 2.5 Before confirmation of booking the Hirer, if so requested, shall inform the Manager in writing of: 2.6 the purpose for which the Room(s) are required; 2.7 the nature of the Hirer’s business or activities; and 2.8 the names of affiliated companies/organisations of the Hirer and any parent or subsidiary companies of the Hirer, 2.9 and the Manager will then decide in its absolute discretion whether or not the purpose and Hirer are acceptable before accepting the booking. In particular, but without limitation, the Manager may in its absolute discretion refuse a booking if it conside rs there may be a security risk or other controversial purposes are likely to be unacceptable. Subject to the provisional booking becoming a Confirmed Booking, the Hirer hereby warrants and represents to the Manager that all of the information provided to the Manager pursuant to this clause 2.5 (whether on, before or after the Booking Date) is accurate, complete and not misleading and this warranty shall be repeated on each day from (and inclusive of) the Booking Date to (and inclusive of) the last date of the Hire Period. 2.10 Before confirmation of the booking the Hirer shall provide an estimate of the number of Invitees attending the Event. 2.11 Bookings will only become contractually binding when the Hirer confirms them and the Manager, by signing a copy of this Agreement, accepts such booking (Confirmed Booking) (and the date of such acceptance shall be the Booking Date) 2.12 If a Hirer cancels a confirmed booking, the cancellation charges in clause 5 will apply.

Booking Procedure. 2.1 If the Manager agrees, the Hirer may make a provisional booking. The Hirer must provide full contact details including telephone and fax numbers and email address when making a provisional booking along with details of the proposed event to the satisfaction of the Manager. 2.2 At the end of the Provisional Hold Period agreed between the Hirer and the Manager, the Manager will normally contact the Hirer to invite the Hirer to confirm the booking immediately, by returning a copy of this Agreement signed by or on behalf of the Hirer. If the provisional booking is not confirmed within one Working Day of the Hirer being contacted by the Manager it will be cancelled unless it is extended under clause 2.3. 2.3 The Manager may at its absolute discretion decide to extend the provisional booking for a further period. During this time th e the Manager may contact the Hirer to invite the Hirer to confirm the provisional booking. If the provisional booking is not confirmed within one Working Day of the Hirer being contacted by the Manager, it will be cancelled. 2.4 Notwithstanding the above, a provisional booking does not create a contract and the Manager reserves the right to cancel a provisional booking at any time during or after the Provisional Hold Period without notice and without any liability to the Manager. 2.5 Before confirmation of booking the Hirer, if so requested, shall inform the informthe Manager in writing of: 2.6 a) the purpose for which the Room(s) are required; 2.7 b) the nature of the Hirer’s business or activities; and 2.8 c) the names of affiliated companies/organisations of the Hirer and any parent or subsidiary companies of the Hirer, 2.9 , and the Manager will then decide in its absolute discretion whether or not the purpose and Hirer are acceptable before accepting the booking. In particular, but without limitation, the Manager may in its absolute discretion refuse a booking if it conside rs considers there may be a security risk or other controversial purposes are likely to be unacceptable. Subject to the provisional booking becoming a Confirmed Booking, the Hirer hereby warrants and represents to the Manager that all of the information provided to the Manager pursuant to this clause 2.5 (whether on, before or after the Booking Date) is accurate, complete and not misleading and this warranty shall be repeated on each day from (and inclusive of) the Booking Date to (and inclusive of) the last date of the Hire Period. 2.10 2.6 Before confirmation of the booking the Hirer shall provide an estimate of the number of Invitees attending the Event. 2.11 2.7 Bookings will only become contractually binding when the Hirer confirms them and the Manager, by signing a copy of this Agreement, accepts such booking (Confirmed Booking) (and Booking)(and the date of such acceptance shall be the Booking Date) 2.12 2.8 If a Hirer cancels a confirmed booking, the cancellation charges in clause 5 will apply.