Common use of Building Maintenance Clause in Contracts

Building Maintenance. Board/Council Responsibility To maintain an up-to-date Maintenance Backlog Register for publicly owned assets in accordance with the TAFE Capital Infrastructure Guidelines available from Skills Victoria, Skills Policy Development and Coordination (Resources and Facilities Unit). To develop an annual maintenance work program using the Maintenance Backlog Register as the basis for maintaining the publicly owned assets. This includes: allowing users to perform their functions without unacceptable disruption; providing users with the level of amenity appropriate for the function; maintaining the building infrastructure so that the asset achieves its expected physical life; and providing a safe environment that meets the requirements of the Building Xxx 0000. Commission Responsibility To provide the level of support necessary to ensure building maintenance and operating standards are maintained to full compliance with industry standards, government regulation and legislative requirements under the Asset Management Framework. To make available up to date Building Maintenance Guidelines To provide an annual building maintenance grant through the Financial Plan – Schedule 1. Reporting Requirements The Board/Council will make available upon request the up-to-date Maintenance Backlog Register to the Commission. A summary report on maintenance expenditure during 2010 that includes the Commission’s annual grant is to be provided to the Commission. A summary report on maintenance expenditure that includes the Commission’s annual grant is to be provided in the Institute’s Annual Report. Reporting Deadlines By 31 March 2011 and as required. Skills Victoria Contact Executive Director, Skills Policy Development and Coordination (Resources and Facilities Unit) 2.4, 2.5, 2.6 State, Commonwealth and Specialised Teaching Equipment Board/Council Responsibility To purchase or lease equipment items in accordance with the Equipment Grant Guidelines to: provide teaching equipment that enables training to be delivered on items which are either the equivalent of those used in industry or, alternatively, best suited for teaching purposes; provide communications and computer equipment required to support flexible training delivery; purchase software or to meet contracts for the supply of software for either training or administrative purposes; provide for the acquisition of administrative equipment to support the development of improved management practices; and enable the Institute to keep pace with new and emerging technology and better align teaching equipment to industry standards. Specialist teaching equipment is defined as those items that are unique to a particular training course that could not be funded through the normal equipment grants. The Specialist Teaching Equipment grant was approved in the 2006/07 Budget as $48 million over four years. Therefore, 2009/10 is the final funding year for this grant. Commission Responsibility To provide funding for equipment through the Financial Plan – Schedule 1. To circulate Equipment Grant Guidelines to all institute Business Managers. Additional copies are available from Skills Victoria. Reporting Requirements The Board/Council will provide an audited acquittal statement on purchases made with Equipment funds during 2010. Reporting Deadline By 31 March 2011 Skills Victoria Contact Executive Director, Skills Policy Development and Coordination (Resources and Facilities Unit) Sector wide support services

Building Maintenance. Board/Council Responsibility To maintain an up-to-date Maintenance Backlog Register for publicly owned assets in accordance with the TAFE Capital Infrastructure Guidelines available from Skills Victoria, Skills Policy Development and Coordination (Resources and Facilities Unit). To develop an annual maintenance work program using the Maintenance Backlog Register as the basis for maintaining the publicly owned assets. This includes: allowing users to perform their functions without unacceptable disruption; providing users with the level of amenity appropriate for the function; maintaining the building infrastructure so that the asset achieves its expected physical life; and providing a safe environment that meets the requirements of the Building Xxx 0000. Commission Responsibility To provide the level of support necessary to ensure building maintenance and operating standards are maintained to full compliance with industry standards, government regulation and legislative requirements under the Asset Management Framework. To make available up to date Building Maintenance Guidelines Guidelines. To provide an annual building maintenance grant through the Financial Plan – Schedule 1. Reporting Requirements The Board/Council will make available upon request the up-to-date Maintenance Backlog Register to the Commission. A summary report on maintenance expenditure during 2010 that includes the Commission’s annual grant is to be provided to the Commission. A summary report on maintenance expenditure that includes the Commission’s annual grant is to be provided in the Institute’s Annual Report. Reporting Deadlines By 31 March 2011 and as required. 2010 Skills Victoria Contact Executive Director, Skills Policy Development and Coordination (Resources and Facilities Unit) 2.4, 2.5, 2.6 State, Commonwealth and Specialised Teaching Equipment Board/Council Responsibility To purchase or lease equipment items in accordance with the Equipment Grant Guidelines Guidelines* to: provide teaching equipment that enables training to be delivered on items which are either the equivalent of those used in industry or, alternatively, best suited for teaching purposes; provide communications and computer equipment required to support flexible training delivery; purchase software or to meet contracts for the supply of software for either training or administrative purposes; provide for the acquisition of administrative equipment to support the development of improved management practices; and enable the Institute to keep pace with new and emerging technology and better align teaching equipment to industry standards. Specialist teaching equipment is defined as those items that are unique to a particular training course that could not be funded through the normal equipment grants. The Specialist Teaching * Equipment grant was approved in the 2006/07 Budget as $48 million over four years. ThereforeGrant Guidelines have been circulated to all Business Managers and additional copies are available from, 2009/10 is the final funding year for this grantSkills Victoria, Skills Policy Development and Coordination (Resources and Facilities Unit). Commission Responsibility To provide funding for equipment through the Financial Plan – Schedule 1. To circulate Equipment Grant Guidelines to all institute Business Managers. Additional copies are available from Skills Victoria. Reporting Requirements The Board/Council will provide an audited acquittal statement on purchases made with Equipment funds during 20102009. Reporting Deadline By 31 March 2011 2010 Skills Victoria Contact Executive Director, Skills Policy Development and Coordination (Resources and Facilities Unit) Sector wide support services)