Common use of Construction Administration Phase Clause in Contracts

Construction Administration Phase. 2.9.1 The Construction Administration phase shall commence with the award of the construction contract and shall end upon the Trustee’s filing of the Notice of Completion for the project. 2.9.2 The construction duration, jointly estimated by the Architect/Engineer and Trustees during the Bidding Phase, plus granted weather days, plus thirty (30) additional calendar days, shall for the purposes of this Agreement, be the base duration for the Construction Administration phase. Work required beyond this period due to contractor or owner delay shall be compensable to the Architect/Engineer upon request as an Extra Service. 2.9.3 During the Construction Administration phase the Architect/Engineer shall: a.) Keep the Trustees informed of the observed progress of construction b.) Report via email to the Trustees observed deficiencies in the work of construction c.) Evaluate schedules, shop drawings, materials, equipment, and laboratory reports for compliance with design d.) Prepare documentation for change proposals and change orders for written approval of Trustees e.) Examine Contractor's applications for payment; recommend by signature partial payments to Contractor in accordance with the Contract Documents. 2.9.4 The Architect/Engineer shall advise and consult with the Trustees, in all matters identified in the Contract Documents. The Architect/Engineer shall provide technical advice to the Project Manager/Inspector of Record and as requested prepare written responses and instructions to the Contractor relative to the construction of the project. The Architect/Engineer shall advise the Trustees’ Project Manager/IOR who acts as the Trustees’ primary conduit of formal correspondence and direction to the contractor. 2.9.5 The Architect/Engineer shall provide timely response to Contractor submittals and requests for information (RFI’s) to the Trustee’s Project Manager. 2.9.6 In the event of an error or omission in the Construction Documents due to the Architect/Engineer, the Architect/Engineer shall prepare revised documents to correct the error or address the omission without additional cost to the Trustees. 2.9.7 The Architect/Engineer shall review and by signature recommend approval or rejection of the Contractor’s payment requests to the Trustees. As a prerequisite to a recommendation of approval, the Architect/Engineer shall evaluate the Contractor’s As-Built Drawings to generally ascertain that such documents are being regularly updated by the Contractor to describe the project as actually constructed, reviewing to generally confirm that the Contractor has indicated adjustments (if any) to dimensioned location, size and depth of utility infrastructure. The architect is not required to exhaustively validate the accuracy of the contractor’s As-Built Documents beyond a professional standard of care observation of project conditions. 2.9.8 The Architect/Engineer and its consultants, as necessary, shall make one (1) visit each one (1) week period during the Construction Administration Phase to the project to ascertain that the work is being executed in conformity with the Construction Documents. The Architect/Engineer shall conduct a project status meeting with the Contractor and issue written reports of such meetings to Trustees. During the course of the project the Trustees may reduce the frequency of on-site visits as conditions warrant. A reduction in site visits will not be cause to reduce the fee due to the Architect/Engineer. 2.9.9 The Architect/Engineer shall, when requested by Trustees, be present at meetings or inspections called or conducted by Authorities Having Jurisdiction. 2.9.10 The Architect/Engineer shall impartially advise the Trustees as to its interpretation of the Construction Documents in the construction of the project and on questions and claims relating to the execution and progress of the work. 2.9.11 The Architect/Engineer shall promptly inform the Trustees whenever, in the Architect/Engineer's opinion, it may be necessary to reject the work or its component parts. 2.9.12 During this phase, the Architect/Engineer shall not amend the Contract Documents or issue orders to the Contractor that might commit the Trustees to extra expense, without first obtaining the written approval of the Trustees. 2.9.13 As a part of the close out of the Construction Administration Phase of the project, the Architect/Engineer shall: a.) Make final examinations of the project and report findings to the Trustees by compiling one (1) preliminary, one (1) revised, and one (1) final punch list; b.) Assemble, ascertain for completeness and deliver to the Trustees written guarantees, instruction books, operational manuals, and balance reports required of Contractor; c.) Determine in consultation with the Trustees the date of completion of the project; d.) Recommend approval by signature of the final certificate for payment to the Contractor.

Construction Administration Phase. 2.9.1 2.13.1 The Construction Administration construction administration phase shall commence with the award of the contract for construction contract and shall end upon receipt by the Trustee’s filing Architect/Engineer of the Notice of Completion for the project.Contractor’s As Built Drawings 2.9.2 2.13.2 The construction duration, jointly estimated by the Architect/Engineer and Trustees during the Bidding Phasebidding phase, plus granted weather days, plus thirty (30) 30 additional calendar days, shall for the purposes of this Agreement, Agreement be the base duration for the Construction Administration phase. Work required beyond this period due to contractor or owner delay shall be compensable to the Architect/Engineer upon request as an Extra Service. 2.9.3 2.13.3 During the Construction Administration course of the construction administration phase the Architect/Engineer shall: a.) Attend regularly scheduled construction meetings (consistent with 2.13.8 or as otherwise authorized) b.) Conduct and make written reports of such meetings with the Contractor and Trustees c.) Keep the Trustees informed of the observed progress of construction b.d.) Report via email in writing to the Trustees observed deficiencies in the work of construction c.e.) Evaluate schedules, shop drawings, materials, equipment, and laboratory reports for compliance with design d.f.) Prepare documentation for change proposals (with cost estimates) and change orders for written approval of Trustees e.g.) Examine Contractor's applications for payment; recommend by signature partial payments to Contractor in accordance with the Contract Documents. 2.9.4 2.13.4 The Architect/Engineer shall advise and consult with the Trustees, in all matters identified in the Contract Documents. The Architect/Engineer shall provide technical advice to the Project Manager/Inspector of Record and as requested prepare written responses and instructions to the Contractor relative to the construction of the project. The In general, in matters of substance, the Architect/Engineer shall advise the Trustees’ Project Manager/IOR who acts as the Trustees’ primary conduit of formal correspondence and direction to the contractor. 2.9.5 2.13.5 The Architect/Engineer shall provide timely response to Contractor submittals and requests for information (RFI’s) to the Trustee’s designated Project Manager. 2.9.6 2.13.6 In the event of an error or omission in the Construction Documents due to the Architect/Engineer, the Architect/Engineer shall prepare revised documents to correct the error or address the omission without additional cost to the Trustees. 2.9.7 2.13.7 The Architect/Engineer shall review and by signature recommend approval or rejection of the Contractor’s payment requests to the Trustees. As a prerequisite to a recommendation of approval, the Architect/Engineer shall evaluate the Contractor’s As-As Built Drawings to generally ascertain that such documents are being regularly updated have been annotated by the Contractor to describe the project as actually constructed, reviewing to generally confirm that the Contractor has indicated adjustments changes (if any) to dimensioned location, size and depth of utility infrastructure. The architect is not required to exhaustively validate the accuracy of the contractor’s As-As Built Documents beyond a professional standard of care general observation of conformance with observed project conditions. 2.9.8 2.13.8 The Architect/Engineer (and its consultants, consultants as necessary, ) shall make one (1) visit each one (1) week period during the Construction Administration Phase to the project to ascertain that the work is being executed in conformity with the Construction Documents. The Architect/Engineer shall conduct a project status meeting with the Contractor and issue make written reports of such meetings to with the Contractor and Trustees. During The Trustees may during the course of the project the Trustees may reduce the frequency of on-site visits meetings as conditions warrant. A Such reduction in site visits meetings will not be cause to reduce the fee due to the Architect/EngineerEngineer unless the project is suspended or terminated. 2.9.9 2.13.9 The Architect/Engineer shall, when requested by Trustees, be present at meetings or inspections called or conducted by Authorities Having Jurisdiction. 2.9.10 2.13.10 The Architect/Engineer shall impartially advise the Trustees as to its the true interpretation of the Construction Documents in the construction of the project and on questions and claims relating to the execution and progress of the work. 2.9.11 2.13.11 The Architect/Engineer shall promptly inform the Trustees whenever, in the Architect/Engineer's opinion, it may be necessary to reject the work or its component parts. 2.9.12 2.13.12 During this phase, the Architect/Engineer shall not amend the Contract Documents or issue orders to the Contractor that might commit the Trustees to extra expense, without first obtaining the written approval of the Trustees. 2.9.13 2.13.13 As a part of the close out of the Construction Administration Phase of the project, the Architect/Engineer shall: a.) Make final examinations of the project and report findings to the Trustees by compiling one (1) preliminary, one (1) revised, preliminary and one (1) final punch list; b.) Assemble, ascertain for completeness Assemble and deliver to the Trustees written guarantees, instruction books, operational manuals, and balance reports required of Contractor; c.) Determine in consultation with the Trustees the date of completion of the projectproject in consultation with the Trustees; d.) Recommend approval by signature of the final certificate for payment to the Contractor.

Construction Administration Phase. 2.9.1 2.13.1 The Construction Administration phase shall commence with the award of the contract for construction contract and shall end upon receipt by the Trustee’s filing Architect/Engineer of the Notice of Completion for the projectContractor’s As Built Drawings. 2.9.2 2.13.2 The construction duration, jointly estimated by the Architect/Engineer and Trustees during the Bidding Phase, plus granted weather days, plus thirty (30) 30 additional calendar days, shall for the purposes of this Agreement, Agreement be the base duration for the Construction Administration phase. Work required beyond this period due to contractor or owner delay shall be compensable to the Architect/Engineer upon request as an Extra Service. 2.9.3 2.13.3 During the course of the Construction Administration phase the Architect/Engineer shall: a.) Attend scheduled construction meetings (consistent with 2.13.8 or as otherwise authorized) b.) Conduct and make written reports of such meetings with the contractor and the Trustees c.) Keep the Trustees informed of the observed progress of construction b.d.) Report via email in writing to the Trustees observed deficiencies in the work of construction c.e.) Evaluate schedules, shop drawings, materials, equipment, and laboratory reports for compliance with design d.f.) Prepare documentation for change proposals and change orders for written approval of Trustees e.g.) Examine Contractor's applications for payment; recommend by signature partial payments to Contractor in accordance with the Contract Documents. 2.9.4 2.13.4 The Architect/Engineer shall advise and consult with the Trustees, in all matters identified in the Contract Documents. The Architect/Engineer shall provide technical advice to the Project Manager/Inspector of Record and as requested prepare written responses and instructions to the Contractor relative to the construction of the project. The In general, in matters of substance, the Architect/Engineer shall advise the Trustees’ Project Manager/IOR who acts as the Trustees’ primary conduit of formal correspondence and direction to the contractor. 2.9.5 2.13.5 The Architect/Engineer shall provide timely response to Contractor submittals and requests for information (RFI’s) to the Trustee’s designated Project Manager. 2.9.6 2.13.6 In the event of an error or omission in the Construction Documents due to the Architect/Engineer, the Architect/Engineer shall prepare revised documents to correct the error or address the omission without additional cost to the Trustees. 2.9.7 2.13.7 The Architect/Engineer shall review and by signature recommend approval or rejection of the Contractor’s payment requests to the Trustees. As a prerequisite to a recommendation of approval, the Architect/Engineer shall evaluate the Contractor’s As-As Built Drawings to generally ascertain that such documents are being regularly updated have been annotated by the Contractor to describe the project as actually constructed, reviewing to generally confirm that the Contractor has indicated adjustments changes (if any) to dimensioned location, size and depth of utility infrastructure. The architect is not required to exhaustively validate the accuracy of the contractor’s As-As Built Documents beyond a professional standard of care general observation of conformance with observed project conditions. 2.9.8 2.13.8 The Architect/Engineer (and its consultants, consultants as necessary, ) shall make one (1) visit each one (1) week period during the Construction Administration Phase to the project to ascertain that the work is being executed in conformity with the Construction Documents. The Architect/Engineer shall conduct a project status meeting with the Contractor and issue make written reports of such meetings to with the Contractor and Trustees. During The Trustees may during the course of the project the Trustees may reduce the frequency of on-site visits meetings as conditions warrant. A Such reduction in site visits meetings will not be cause to reduce the fee due to the Architect/EngineerEngineer unless the project is suspended or terminated. 2.9.9 2.13.9 The Architect/Engineer shall, when requested by Trustees, be present at meetings or inspections called or conducted by Authorities Having JurisdictionJurisdiction (See 2.13.8). 2.9.10 2.13.10 The Architect/Engineer shall impartially advise the Trustees as to its the true interpretation of the Construction Documents in the construction of the project and on questions and claims relating to the execution and progress of the work. 2.9.11 2.13.11 The Architect/Engineer shall promptly inform the Trustees whenever, in the Architect/Engineer's opinion, it may be necessary to reject the work or its component parts. 2.9.12 2.13.12 During this phase, phase the Architect/Engineer shall not amend the Contract Documents or issue orders to the Contractor that might commit the Trustees to extra expense, without first obtaining the written approval of the Trustees. 2.9.13 2.13.13 As a part of the close out of the Construction Administration Phase of the project, the Architect/Engineer shall: a.) Make final examinations of the project and report findings to the Trustees by compiling one (1) preliminary, one (1) revised, preliminary and one (1) final punch list; b.) Assemble, ascertain for completeness Assemble and deliver to the Trustees written guarantees, instruction books, operational manuals, and balance reports required of Contractor; c.) Determine in consultation with the Trustees the date of completion of the projectproject in consultation with the Trustees; d.) Recommend approval by signature of the final certificate for payment to the Contractor.

Construction Administration Phase. 2.9.1 The Construction Administration phase shall commence with the award of the construction contract and shall end upon the Trustee’s filing of the Notice of Completion for the project. 2.9.2 The construction duration, jointly estimated by the Architect/Engineer and Trustees during the Bidding Phase, plus granted weather days, plus thirty (30) additional calendar days, shall for the purposes of this Agreement, be the base duration for the Construction Administration phase. Work required beyond this period due to contractor or owner delay shall be compensable to the Architect/Engineer upon request as an Extra Service. 2.9.3 During the course of the Construction Administration phase the Architect/Engineer shall: a.) Keep the Trustees informed of the observed progress of construction b.) Report via email to the Trustees observed deficiencies in the work of construction c.) Evaluate schedules, shop drawings, materials, equipment, and laboratory reports for compliance with design d.) Prepare documentation for change proposals and change orders for written approval of Trustees e.) Examine Contractor's applications for payment; recommend by signature partial payments to Contractor in accordance with the Contract Documents. 2.9.4 The Architect/Engineer shall advise and consult with the Trustees, in all matters identified in the Contract Documents. The Architect/Engineer shall provide technical advice to the Project Manager/Inspector of Record and as requested prepare written responses and instructions to the Contractor relative to the construction of the project. The Architect/Engineer shall advise the Trustees’ Project Manager/IOR who acts as the Trustees’ primary conduit of formal correspondence and direction to the contractor. 2.9.5 The Architect/Engineer shall provide timely response to Contractor submittals and requests for information (RFI’s) to the Trustee’s Project Manager. 2.9.6 In the event of an error or omission in the Construction Documents due to the Architect/Engineer, the Architect/Engineer shall prepare revised documents to correct the error or address the omission without additional cost to the Trustees. 2.9.7 The Architect/Engineer shall review and by signature recommend approval or rejection of the Contractor’s payment requests to the Trustees. As a prerequisite to a recommendation of approval, the Architect/Engineer shall evaluate the Contractor’s As-Built Drawings to generally ascertain that such documents are being regularly updated by the Contractor to describe the project as actually constructed, reviewing to generally confirm that the Contractor has indicated adjustments (if any) to dimensioned location, size and depth of utility infrastructure. The architect is not required to exhaustively validate the accuracy of the contractor’s As-Built Documents beyond a professional standard of care observation of project conditions. 2.9.8 The Architect/Engineer and its consultants, as necessary, shall make one (1) visit each one (1) week period during the Construction Administration Phase to the project to ascertain that the work is being executed in conformity with the Construction Documents. The Architect/Engineer shall conduct a project status meeting with the Contractor and issue written reports of such meetings to Trustees. During the course of the project the Trustees may reduce the frequency of on-site visits as conditions warrant. A reduction in site visits will not be cause to reduce the fee due to the Architect/Engineer. 2.9.9 The Architect/Engineer shall, when requested by Trustees, be present at meetings or inspections called or conducted by Authorities Having Jurisdiction. 2.9.10 The Architect/Engineer shall impartially advise the Trustees as to its interpretation of the Construction Documents in the construction of the project and on questions and claims relating to the execution and progress of the work. 2.9.11 The Architect/Engineer shall promptly inform the Trustees whenever, in the Architect/Engineer's opinion, it may be necessary to reject the work or its component parts. 2.9.12 During this phase, the Architect/Engineer shall not amend the Contract Documents or issue orders to the Contractor that might commit the Trustees to extra expense, without first obtaining the written approval of the Trustees. 2.9.13 As a part of the close out of the Construction Administration Phase of the project, the Architect/Engineer shall: a.) Make final examinations of the project and report findings to the Trustees by compiling one (1) preliminary, one (1) revised, preliminary and one (1) final punch list; b.) Assemble, ascertain for completeness and deliver to the Trustees written guarantees, instruction books, operational manuals, and balance reports required of Contractor; c.) Determine in consultation with the Trustees the date of completion of the project; d.) Recommend approval by signature of the final certificate for payment to the Contractor.

Construction Administration Phase. 2.9.1 2.13.1 The Construction Administration phase shall commence with the award of the contract for construction contract and shall end upon receipt by the Trustee’s filing Architect/Engineer of the Notice of Completion for the projectContractor’s As Built Drawings. 2.9.2 2.13.2 The construction duration, jointly estimated by the Architect/Engineer and Trustees during the Bidding Phase, plus granted weather days, plus thirty (30) 30 additional calendar days, shall for the purposes of this Agreement, Agreement be the base duration for the Construction Administration phase. Work required beyond this period due to contractor or owner delay shall be compensable to the Architect/Engineer upon request as an Extra Service. 2.9.3 2.13.3 During the course of the Construction Administration phase the Architect/Engineer shall: a.) Attend scheduled construction meetings (consistent with 2.13.8 or as otherwise authorized) b.) Conduct and make written reports of such meetings with the contractor and the Trustees c.) Keep the Trustees informed of the observed progress of construction b.d.) Report via email in writing to the Trustees observed deficiencies in the work of construction c.e.) Evaluate schedules, shop drawings, materials, equipment, and laboratory reports for compliance with design d.f.) Prepare documentation for change proposals and change orders for written approval of Trustees e.g.) Examine Contractor's applications for payment; recommend by signature partial payments to Contractor in accordance with the Contract Documents. 2.9.4 2.13.4 The Architect/Engineer shall advise and consult with the Trustees, in all matters identified in the Contract Documents. The Architect/Engineer shall provide technical advice to the Project Manager/Inspector of Record and as requested prepare written responses and instructions to the Contractor relative to the construction of the project. The In general, in matters of substance, the Architect/Engineer shall advise the Trustees’ Project Manager/IOR who acts as the Trustees’ primary conduit of formal correspondence and direction to the contractor. 2.9.5 2.13.5 The Architect/Engineer shall provide timely response to Contractor submittals and requests for information (RFI’s) to the Trustee’s designated Project Manager. 2.9.6 2.13.6 In the event of an error or omission in the Construction Documents due to the Architect/Engineer, the Architect/Engineer shall prepare revised documents to correct the error or address the omission without additional cost to the Trustees. 2.9.7 2.13.7 The Architect/Engineer shall review and by signature recommend approval or rejection of the Contractor’s payment requests to the Trustees. As a prerequisite to a recommendation of approval, the Architect/Engineer shall evaluate the Contractor’s As-As Built Drawings to generally ascertain that such documents are being regularly updated have been annotated by the Contractor to describe the project as actually constructed, reviewing to generally confirm that the Contractor has indicated adjustments changes (if any) to dimensioned location, size and depth of utility infrastructure. The architect is not required to exhaustively validate the accuracy of the contractor’s As-As Built Documents beyond a professional standard of care general observation of conformance with observed project conditions. 2.9.8 2.13.8 The Architect/Engineer (and its consultants, consultants as necessary, ) shall make one (1) visit each one one (1) week period during the Construction Administration Phase to the project to ascertain that the work is being executed in conformity with the Construction Documents. The Architect/Engineer shall conduct a project status meeting with the Contractor and issue make written reports of such meetings to with the Contractor and Trustees. During The Trustees may during the course of the project the Trustees may reduce the frequency of on-site visits meetings as conditions warrant. A Such reduction in site visits meetings will not be cause to reduce the fee due to the Architect/EngineerEngineer unless the project is suspended or terminated. 2.9.9 2.13.9 The Architect/Engineer shall, when requested by Trustees, be present at meetings or inspections called or conducted by Authorities Having JurisdictionJurisdiction (See 2.13.8). 2.9.10 2.13.10 The Architect/Engineer shall impartially advise the Trustees as to its the true interpretation of the Construction Documents in the construction of the project and on questions and claims relating to the execution and progress of the work. 2.9.11 2.13.11 The Architect/Engineer shall promptly inform the Trustees whenever, in the Architect/Engineer's opinion, it may be necessary to reject the work or its component parts. 2.9.12 2.13.12 During this phase, phase the Architect/Engineer shall not amend the Contract Documents or issue orders to the Contractor that might commit the Trustees to extra expense, without first obtaining the written approval of the Trustees. 2.9.13 2.13.13 As a part of the close out of the Construction Administration Phase of the project, the Architect/Engineer shall: a.) Make final examinations of the project and report findings to the Trustees by compiling one (1) preliminary, one (1) revised, preliminary and one (1) final punch list; b.) Assemble, ascertain for completeness Assemble and deliver to the Trustees written guarantees, instruction books, operational manuals, and balance reports required of Contractor; c.) Determine in consultation with the Trustees the date of completion of the projectproject in consultation with the Trustees; d.) Recommend approval by signature of the final certificate for payment to the Contractor.