CSCN Secretary Clause Samples
The CSCN Secretary clause designates an individual or entity responsible for administrative and record-keeping duties within the CSCN (Customer-Supplier Coordination Network) framework. This clause typically outlines the Secretary's responsibilities, such as organizing meetings, maintaining official records, and distributing relevant documents to members. By clearly assigning these tasks, the clause ensures efficient communication and documentation, thereby supporting the smooth operation and governance of the CSCN.
CSCN Secretary. The CNA shall perform the duties of the CSCN Secretary in accordance with the CSCN Administrative Guidelines, as may be amended from time to time. Such duties include but are not limited to:
(1) Attend all meetings of the CSCN;
(1) Assign a number to each CSCN “TIF” (short for “Task Information Form”, the means by which work is managed and performance tracked) upon acceptance of the TIF by the CSCN, and confirm that number when the TIF has been accepted by the CISC;
(2) Assign a number to each TIF Report (a report prepared on the completion of a task) approved by the CSCN;
(3) Maintain a centralized file of the following documents:
a) Numbering administration guidelines applicable in Canada, b) TIFs, TIF-related documents and TIF Reports,
c) Other documents requested by the CSCN (e.g., incoming and outgoing correspondence, CNA Reports).
(4) Record the minutes of all CSCN meetings, including attendance, and distribute them in "draft" form to the CSCN preferably within 5, but no later than 10, business days after the meeting. If any concerns are raised within 10 business days of the date that the CNA distributes the draft minutes to the CSCN, the CSCN Chair will attempt to resolve the concern with the assistance of the CSCN Secretary and the parties involved. If necessary the CSCN Chair shall convene a CSCN conference call to resolve any concerns about the minutes. The CNA shall submit the approved minutes to the CRTC for posting on the CRTC CISC website. The minutes of CSCN meetings shall include:
a) List of participants,
b) List of Agenda items (e.g., TIFs) discussed,
c) Brief summary of discussion of each Agenda item,
d) Points Noted at the request of participant(s) including attribution if requested,
e) Agreements Reached (e.g., meeting agenda(s), acceptance of new TIFs, change in status or deletion of TIFs, TIF Reports, meeting/conference call dates and locations, outgoing CSCN correspondence, etc.),
f) Action Items including clear statements of what is to be done, who will do it, and when it is to be accomplished.
(5) Establish and maintain a CSCN Participant List and an associated CSCN E-mail Address List on the CNA web site, including any special lists requested by the CSCN (e.g., CSCN ENUM participants list). The CNA shall notify the CSCN participants via e-mail when the Participant and E-mail Address lists are modified on the CNA website;
(6) Maintain and edit draft documents (e.g., numbering administration guidelines, correspondence) at CSCN meeti...
CSCN Secretary. The CNA shall perform the duties of the CSCN Secretary in accordance with the CSCN Administrative Guidelines, as may be amended from time to time. Such duties include but are not limited to:
(1) Attend all meetings of the CSCN;
(2) Assign a number to each CSCN “TIF” (short for “Task Information Form”, the means by which work is managed and performance tracked) upon acceptance of the TIF by the CSCN, and confirm that number when the TIF has been accepted by the CISC;
(3) Assign a number to each TIF Report (a report prepared on the completion of a task) approved by the CSCN;
(4) Maintain a centralized file of the following documents:
a) Numbering administration guidelines applicable in Canada, b) TIFs, TIF-related documents and TIF Reports,