Common use of Departments Responsibilities Clause in Contracts

Departments Responsibilities. a. Provide project management oversight for the program/project including project planning, financial management, alignment of staff resources, project initiation, ongoing execution, reporting, records keeping, and closure of the funded project. b. Furnish project operational, financial, and progress reports as required by the LEAD AGENCY including ad-hoc requested reports, as required. c. Comply with and enforce with the DEPARTMENT’S staff and partners all applicable rules and regulations of HUD for the administration of CDBG-DR funding, including those specifically found at 2 CFR Part 200, 24 CFR 570, and Federal Register 88 FR 32046. Additionally, the DEPARTMENT shall be responsible for ensuring compliance with crosscutting requirements related to this MOA. d. The DEPARTMENT is subject to all applicable program guidelines as detailed in the CDBG-DR Critical Infrastructure Program Guidelines and Exhibit H: Certifications CDBG-DR Compliance Provisions. e. Comply with the recordkeeping requirements of 2 CFR 200.334, 24 CFR 570.490(a) and Fla.Stat. Chap. 119.0701, specifically: i. Keep and maintain adequate records and supporting documentation applicable to all services, work, information, expense, costs, invoices, and materials provided and performed pursuant to the requirements of this Agreement. Said records and documentation will be readily available and/or copied for LEAD AGENCY review and will be retained by the DEPARTMENT for a minimum of FIVE (5) years from the date of closeout of the CDBG-DR program, or for such period as required by law. If any litigation, claim negotiation, audit or other action involving the records has been initiated before the expiration of the eight-year period, the records shall be retained for one (1) year after the final resolution of the action and final resolution of all issues that arise from such action. ii. Maintain records for individual activities subject to the reversion of assets provisions at 24 CFR 570.503 or change of use provisions at 24 CFR 570.505 for as long as those provisions continue to apply to the activity(ies). iii. Keep and maintain public records that ordinarily and necessarily would be required by the LEAD AGENCY in order to perform the services required under this MOA. iv. Provide the public with access to public records on the same terms and conditions that the LEAD AGENCY would provide the records and at a cost that does not exceed the cost provided in Chapter 119, Florida Statutes, or as otherwise provided by law. v. Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed, except as authorized by law. vi. Meet all requirements for retaining public records and transfer, at no cost to the LEAD AGENCY, all public records in possession of DEPARTMENT upon termination of this Agreement and destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. All records stored electronically must be provided to the LEAD AGENCY in a format that is compatible with the information technology system of the LEAD AGENCY. f. The DEPARTMENT agrees that any duly authorized representative of LEAD AGENCY, HUD and/or the Controller General of the United States shall, at all reasonable times, have access to and the right to inspect, copy, audit, and examine all such records related to project related expenditures and job generation as a result of the above described project until the completion of all close-out procedures, thru recordkeeping deadlines respecting the grant, and until the final settlement and conclusions of all issues arising out of the grant. g. The DEPARTMENT agrees to collaborate with LEAD AGENCY to permit project monitoring. The DEPARTMENT agrees to allow the LEAD AGENCY, persons duly authorized by the LEAD AGENCY and the Federal or State grantor agency (if applicable) or any representatives to inspect all grant-related records, papers, documents, facility, goods and services of the DEPARTMENT and/or interview any subcontractors and employees of the DEPARTMENT to be assured of satisfactory performance of the terms and conditions of this contract to the extent permitted by the law after giving the DEPARTMENT reasonable notice. The monitoring is a limited scope review of the MOA, CDBG-DR, project management, and related requirements; monitoring does not relieve the DEPARTMENT of its obligation to manage the grant in accordance with applicable rules and sound management practices. 1. Funding for this agreement is through Hurricane Ian related HUD CDBG-DR allocated to Lee County, Florida. The DEPARTMENT agrees to accept as full compensation the total amount not to exceed 2. If for any reason whatsoever, the DEPARTMENT does not adhere to the commitments as contemplated in this agreement, the LEAD AGENCY’S sole remedy, and the limit of the DEPARTMENT’S liability under this agreement, will be for the DEPARTMENT to reimburse the LEAD AGENCY the amount contemplated by this agreement.

Departments Responsibilities. a. Provide project management oversight for the program/project including project planning, financial management, alignment of staff resources, project initiation, ongoing execution, reporting, records keeping, and closure of the funded project. b. Furnish project operational, financial, and progress reports as required by the LEAD AGENCY including ad-hoc requested reports, as required. c. Comply with and enforce with the DEPARTMENT’S staff and partners all applicable rules and regulations of HUD for the administration of CDBG-DR funding, including those specifically found at 2 CFR Part 200, 24 CFR 570, and Federal Register 88 FR 32046. Additionally, the DEPARTMENT shall be responsible for ensuring compliance with crosscutting requirements related to this MOA. d. The DEPARTMENT is subject to all applicable program guidelines as detailed in the CDBG-DR Critical Infrastructure Program Guidelines and Exhibit H: Certifications CDBG-DR Compliance Provisions. e. Comply with the recordkeeping requirements of 2 CFR 200.334, 24 CFR 570.490(a) and Fla.Stat. Chap. 119.0701, specifically: i. Keep and maintain adequate records and supporting documentation applicable to all services, work, information, expense, costs, invoices, and materials provided and performed pursuant to the requirements of this Agreement. Said records and documentation will be readily available and/or copied for LEAD AGENCY review and will be retained by the DEPARTMENT for a minimum of FIVE (5) years from the date of closeout of the CDBG-DR program, or for such period as required by law. If any litigation, claim negotiation, audit or other action involving the records has been initiated before the expiration of the eight-year period, the records shall be retained for one (1) year after the final resolution of the action and final resolution of all issues that arise from such action. ii. Maintain records for individual activities subject to the reversion of assets provisions at 24 CFR 570.503 or change of use provisions at 24 CFR 570.505 for as long as those provisions continue to apply to the activity(ies). iii. Keep and maintain public records that ordinarily and necessarily would be required by the LEAD AGENCY in order to perform the services required under this MOA. iv. Provide the public with access to public records on the same terms and conditions that the LEAD AGENCY would provide the records and at a cost that does not exceed the cost provided in Chapter 119, Florida Statutes, or as otherwise provided by law. v. Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed, except as authorized by law. vi. Meet all requirements for retaining public records and transfer, at no cost to the LEAD AGENCY, all public records in possession of DEPARTMENT upon termination of this Agreement and destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. All records stored electronically must be provided to the LEAD AGENCY in a format that is compatible with the information technology system of the LEAD AGENCY. f. The DEPARTMENT agrees that any duly authorized representative of LEAD AGENCY, HUD and/or the Controller General of the United States shall, at all reasonable times, have access to and the right to inspect, copy, audit, and examine all such records related to project related expenditures and job generation as a result of the above described project until the completion of all close-out procedures, thru recordkeeping deadlines respecting the grant, and until the final settlement and conclusions of all issues arising out of the grant. g. The DEPARTMENT agrees to collaborate with LEAD AGENCY to permit project monitoring. The DEPARTMENT agrees to allow the LEAD AGENCY, persons duly authorized by the LEAD AGENCY and the Federal or State grantor agency (if applicable) or any representatives to inspect all grant-related records, papers, documents, facility, goods and services of the DEPARTMENT and/or interview any subcontractors and employees of the DEPARTMENT to be assured of satisfactory performance of the terms and conditions of this contract to the extent permitted by the law after giving the DEPARTMENT reasonable notice. The monitoring is a limited scope review of the MOA, CDBG-DR, project management, and related requirements; monitoring does not relieve the DEPARTMENT of its obligation to manage the grant in accordance with applicable rules and sound management practices. 1. Funding for this agreement is through Hurricane Ian related HUD CDBG-DR allocated to Lee County, Florida. The DEPARTMENT agrees to accept as full compensation the total amount not to exceed 2. If for any reason whatsoever, the DEPARTMENT does not adhere to the commitments as contemplated in this agreement, the LEAD AGENCY’S ’s sole remedy, and the limit of the DEPARTMENT’S liability under this agreement, will be for the DEPARTMENT to reimburse the LEAD AGENCY the amount contemplated by this agreement.

Departments Responsibilities. a. Provide project management oversight for the program/project including project planning, financial management, alignment of staff resources, project initiation, ongoing execution, reporting, records keeping, and closure of the funded project. b. Furnish project operational, financial, and progress reports as required by the LEAD AGENCY including ad-hoc requested reports, as required. c. Comply with and enforce with the DEPARTMENT’S staff and partners all applicable rules and regulations of HUD for the administration of CDBG-DR funding, including those specifically found at 2 CFR Part 200, 24 CFR 570, and Federal Register 88 FR 32046. Additionally, the DEPARTMENT shall be responsible for ensuring compliance with crosscutting requirements related to this MOA. d. The DEPARTMENT is subject to all applicable program guidelines as detailed in the CDBG-DR Critical Infrastructure Public Facilities Program Guidelines and Exhibit H: Certifications CDBG-DR Compliance Provisions. e. Comply with the recordkeeping requirements of 2 CFR 200.334, 24 CFR 570.490(a) and Fla.Stat. Chap. 119.0701, specifically: i. Keep and maintain adequate records and supporting documentation applicable to all services, work, information, expense, costs, invoices, and materials provided and performed pursuant to the requirements of this Agreement. Said records and documentation will be readily available and/or copied for LEAD AGENCY review and will be retained by the DEPARTMENT for a minimum of FIVE (5) years from the date of closeout of the CDBG-DR program, or for such period as required by law. If any litigation, claim negotiation, audit or other action involving the records has been initiated before the expiration of the eight-year period, the records shall be retained for one (1) year after the final resolution of the action and final resolution of all issues that arise from such action. ii. Maintain records for individual activities subject to the reversion of assets provisions at 24 CFR 570.503 or change of use provisions at 24 CFR 570.505 for as long as those provisions continue to apply to the activity(ies). iii. Keep and maintain public records that ordinarily and necessarily would be required by the LEAD AGENCY in order to perform the services required under this MOA. iv. Provide the public with access to public records on the same terms and conditions that the LEAD AGENCY would provide the records and at a cost that does not exceed the cost provided in Chapter 119, Florida Statutes, or as otherwise provided by law. v. Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed, except as authorized by law. vi. Meet all requirements for retaining public records and transfer, at no cost to the LEAD AGENCY, all public records in possession of DEPARTMENT upon termination of this Agreement and destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. All records stored electronically must be provided to the LEAD AGENCY in a format that is compatible with the information technology system of the LEAD AGENCY. f. The DEPARTMENT agrees that any duly authorized representative of LEAD AGENCY, HUD and/or the Controller General of the United States shall, at all reasonable times, have access to and the right to inspect, copy, audit, and examine all such records related to project related expenditures and job generation as a result of the above described project until the completion of all close-out procedures, thru recordkeeping deadlines respecting the grant, and until the final settlement and conclusions of all issues arising out of the grant. g. The DEPARTMENT agrees to collaborate with LEAD AGENCY to permit project monitoring. The DEPARTMENT agrees to allow the LEAD AGENCY, persons duly authorized by the LEAD AGENCY and the Federal or State grantor agency (if applicable) or any representatives to inspect all grant-related records, papers, documents, facility, goods and services of the DEPARTMENT and/or interview any subcontractors and employees of the DEPARTMENT to be assured of satisfactory performance of the terms and conditions of this contract to the extent permitted by the law after giving the DEPARTMENT reasonable notice. The monitoring is a limited scope review of the MOA, CDBG-DR, project management, and related requirements; monitoring does not relieve the DEPARTMENT of its obligation to manage the grant in accordance with applicable rules and sound management practices. 1. Funding for this agreement is through Hurricane Ian related HUD CDBG-DR allocated to Lee County, Florida. The DEPARTMENT agrees to accept as full compensation the total amount not to exceed 2. If for any reason whatsoever, the DEPARTMENT does not adhere to the commitments as contemplated in this agreement, the LEAD AGENCY’S sole remedy, and the limit of the DEPARTMENT’S liability under this agreement, will be for the DEPARTMENT to reimburse the LEAD AGENCY the amount contemplated by this agreement.