Common use of Disciplinary Letters Clause in Contracts

Disciplinary Letters. (a) Any documents referred to in (b) below which will form part of the employee's general record with the Company must be shown to the employee who shall initial them prior to being placed on the employee's file. The employee may write a rebuttal which must become part of the employee's file. Should the employee refuse to initial any document the Job Xxxxxxx shall do so in lieu. (b) The Company will provide to the Union copies of all documents such as written confirmation of verbal warnings, written warnings, disciplinary notations or letters of reprimand and all such documents will be removed from the employee's personnel file provided the employee has maintained a clear record for a term of eighteen (18) months. Upon request the Company will return to the employee documents removed from their personnel file pursuant to this Article. (c) It is understood that any disciplinary action to be taken by the Company shall be administered in a timely manner from the point at which the Company becomes aware of the offence. The Company further agrees to make every reasonable effort to expedite Safety Investigations/Boards of Inquiry so as to ensure that any forthcoming discipline is delivered within an appropriate time period. (d) Letters of Expectation are not disciplinary and will be removed from the employee’s personnel file after 18 months.

Disciplinary Letters. (a) Any documents referred to in (b) below which will form part of the employee's general record with the Company must be shown to the employee who shall initial them prior to being placed on the employee's file. The employee may write a rebuttal which must become part of the employee's file. Should the employee refuse to initial any document the Job Xxxxxxx shall do so in lieu. (b) The Company will provide to the Union copies of all documents such as written confirmation of verbal warnings, written warnings, disciplinary notations or letters of reprimand and all such documents will be removed from the employee's personnel file provided the employee has maintained a clear record for a term of eighteen (18) months. Upon request the Company will return to the employee documents removed from their personnel file pursuant to this Article. (c) It is understood that any disciplinary action to be taken by the Company shall be administered in a timely manner from the point at which the Company becomes aware of the offence. The Company further agrees to make every reasonable effort to expedite Safety Investigations/Boards of Inquiry so as to ensure that any forthcoming discipline is delivered within an appropriate time period. (d) Letters of Expectation are not disciplinary and will be removed from the employee’s personnel file after 18 months.