Common use of Educational Services Coordinator Clause in Contracts

Educational Services Coordinator. a) Administration shall determine the need for educational services coordinator assignments upon the recommendation of the first-level manager. In order to meet the needs of the District, a maximum of twenty (20) additional service days (beyond the specified contracted service days as identified in 17.3) will be required of educational services coordinators. These additional service days will be performed on non-service days as determined in consultation with the educational services coordinator and the first-level manager. b) Educational service coordinators are appointed by the first-level manager for the purpose of assisting the first-level manager as described in Section 18.5.6(g). c) The District retains the right to employ the term "coordinator" for other staff assignments. d) Appointments to educational services coordinator positions are additional assignments which are subject to annual approval of the Governing Board. e) Faculty on sabbatical leaves shall not retain coordinator assignments. f) Programs which are mandated by accreditation standards shall have coordinators appointed in accordance with these standards. g) The coordinator duties shall be performed outside of his/her regular assignment including office hours. To provide assistance to the first-level manager in carrying out his/her duties and responsibilities, the position of educational services coordinator shall be established in accordance with the specific duties set forth below: • Consult full-time discipline faculty on scheduling sections • Consult full-time discipline faculty on part-time faculty assignments • Develop effective and timely course, section, and faculty schedules and/or substitutes • Develop effective and timely schedules as appropriate for non-faculty employees and interns • Maintain adequate part-time faculty pools • Arrange appropriate part-time faculty selection committees • Provide or coordinate part-time faculty orientation • Facilitate timely evaluation of part-time faculty • Convene meetings with full-time and part-time faculty as necessary • Maintain effective relationships with full-time and part-time faculty • Maintain effective relationships with students, staff, and FLM • Promote effective collaboration and timely communication with full-time and part- time faculty, staff, and FLM • Interact with all members of the community in a professional and cooperative manner • Attend Coordinator Council meetings and other convenings as required • Assist in processing student concerns • Report and liaise as required by external entities (advisory committees, hospitals, police, prison, and fire agencies, professional organizations, relevant business and industry personnel, other public and private agencies, including liaison with secondary and postsecondary discipline specific programs) • Participate in grant writing, implementation and reporting • Ensure the maintenance of articulation with appropriate institutions • Assist in student placement, auditions, interviews, etc. • Perform responsibilities that are particular to the program • Coordinate with departments to establish and share budgeting priorities • Coordinate program review and other program development planning including departmental policies, procedures, and student learning outcomes • Coordinate curriculum development • Coordinate operations at multiple sites • Participate in interdepartmental service to campus departments and programs • Process safety issues • In programs where such requirements for external entities significantly exceed those which are expected of a coordinator, FOSA compensation for affected faculty may be warranted In fulfilling these responsibilities, the coordinator must be able to create and maintain an effective working relationship with the first-level manager, faculty and staff; provide a full professional service week to students, staff, and the first-level manager; and accomplish organizational/operational duties in a timely manner. In some instances, facilities and equipment maintenance responsibilities may be included in coordination duties. This additional criterion is defined as responsibility for the maintenance and repair of equipment, updating equipment and facility responsibility that significantly exceeds that which might be expected of a classroom instructor. h) The minimum qualifications for each position shall include the following: 1. Satisfactory rating of the last two faculty evaluations; 2. Demonstrated sensitivity to and understanding of the diverse population the District serves; 3. Demonstrated ability to communicate effectively verbally and in writing; 4. One (1) year of appropriate training, internship, or leadership experience reasonably related to the assignment, which may, but need not be, concurrent with the required full-time service; or equivalent; 5. Demonstrated knowledge of and ability to advance college-wide initiatives applicable to the coordinated area. Desirable qualifications may include, but not be limited to, program-specific experience. i) The District shall advertise new, vacant, or reconfigured positions in accordance with established Human Resources recruitment practices. An advisory group of three faculty shall assist the xxxx in a confidential selection process of the coordinator. The advisory group shall consist of: • One (1) faculty member from the educational area in which the coordinator shall serve, chosen by the first-level manager • One (1) faculty member from the coordinated area(s), chosen by the faculty members of the coordinated area(s) (1) faculty member from the coordinated area(s), chosen by the above two faculty. The advisory group shall review the position advertisement and application materials, work with the xxxx to develop interview questions, participate in the interview(s), and provide analysis to the xxxx regarding specific strengths and weaknesses of the interviewed candidates. j) If fewer than three (3) contract/regular faculty members from the coordinated area(s) apply for a coordinator position, the first-level manager may choose to extend the application period until there are at least three (3) applicants. If there are fewer than three (3) contract/regular faculty available to serve from the coordinated area(s) then selection may be made from the educational area or related area. In the event that the coordinator position cannot be filled from the ranks of currently employed contract/regular faculty members, the first-level manager may select a former academic employee, including emeritus faculty, who meet the minimum qualifications for an educational services coordinator. If the coordinator position cannot be filled from the above, the first-level manager may select a temporary, part-time hourly employee.

Educational Services Coordinator. a) Administration shall determine the need for educational services coordinator assignments upon the recommendation of the first-level manager. In order to meet the needs of the District, a maximum of twenty (20) additional service days (beyond the specified contracted service days as identified in 17.3) will be required of educational services coordinators. These additional service days will be performed on non-service days as determined in consultation with the educational services coordinator and the first-level manager.. Page 48 b) Educational service coordinators are appointed by the first-level manager for the purpose of assisting the first-level manager as described in Section 18.5.6(g). c) The District retains the right to employ the term "coordinator" for other staff assignments. d) Appointments to educational services coordinator positions are additional assignments which are subject to annual approval of the Governing Board. e) Faculty on sabbatical leaves shall not retain coordinator assignments. f) Programs which are mandated by accreditation standards shall have coordinators appointed in accordance with these standards. g) The coordinator duties shall be performed outside of his/her regular assignment including office hours. To provide assistance to the first-level manager in carrying out his/her duties and responsibilities, the position of educational services coordinator shall be established in accordance with the specific duties set forth below: • Consult full-time discipline faculty on scheduling sections • Consult full-time discipline faculty on part-time faculty assignments • Develop effective and timely  Developing course, section, and faculty schedules and/or substitutes • Develop effective and timely  Developing schedules as appropriate for non-faculty employees and interns • Maintain  Maintaining adequate part-time faculty pools • Arrange  Arranging appropriate part-time faculty selection committees • Provide or coordinate part-time  Providing faculty orientation • Facilitate timely  Facilitating evaluation of part-time faculty • Convene meetings with full-time contract and part-time faculty  Convening meetings with faculty as necessary • Maintain effective relationships with full-time and part-time faculty • Maintain effective relationships with students, staff, and FLM • Promote effective collaboration and timely communication with full-time and part- time faculty, staff, and FLM • Interact with all members of the community in a professional and cooperative manner • Attend  Attending Coordinator Council meetings and other convenings as required • Assist  Assisting in processing student concerns • Report  Reporting and liaise liaison as required by external entities (advisory committees, hospitals, police, prison, and fire agencies, professional organizations, relevant business and industry personnel, other public and private agencies, including liaison with secondary and postsecondary discipline specific programs) • Participate in grant programs)2  Coordination of institutionally mandated/initiated programs for retention and student success  Grant writing, implementation and reporting • Ensure  Ensuring the maintenance of required articulation with appropriate institutions • Assist  Assisting in student placement, auditions, interviews, etc. • Perform  Performing responsibilities that are particular to the program • Coordinate with departments to establish and share budgeting priorities • Coordinate such as travel  Fiscal requirements (purchases, inventory procurement, budgeting, etc.)  Coordination of program review and other program development planning including departmental policiespolicy, proceduresprocedure, and student learning outcomes • Coordinate  Coordination of curriculum development • Coordinate operations  Operations at multiple sites • Participate in interdepartmental  Interdepartmental service to campus departments and programs • Process safety issues • In programs where such requirements for external entities significantly exceed those which are expected  Safety issues, development of a coordinator, FOSA compensation for affected faculty may be warranted program specific policies and procedures In fulfilling these responsibilities, the coordinator must be able to create and maintain an effective working relationship with the first-level manager, faculty and staff; 2 In programs where such requirements for external entities significantly exceed those which are expected of a coordinator, FOSA compensation for affected faculty may be warranted (See 18.4). provide a full professional service week to students, staff, and the first-level manager; and accomplish organizational/operational duties in a timely manner. In some instances, facilities and equipment maintenance responsibilities may be included in coordination duties. This additional criterion is defined as responsibility for the maintenance and repair of equipment, updating equipment and facility responsibility that significantly exceeds that which might be expected of a classroom instructor. h) The minimum qualifications for each position shall include the following: 1. Satisfactory rating of the last two faculty evaluations; 2. Demonstrated demonstrated sensitivity to and understanding of the diverse population the District serves; 3. Demonstrated ability to communicate effectively verbally and in writing; 4. One ; possession of the state minimum qualifications; one (1) year of appropriate training, internship, or leadership experience reasonably related to the assignment, which may, but need not be, concurrent with the required full-time service; or equivalent; 5. Demonstrated knowledge of and ability to advance college-wide initiatives applicable to the coordinated area. Desirable qualifications may include, but not be limited to, program-specific experience. i) The District district shall advertise new, vacant, or reconfigured positions in accordance with established Human Resources recruitment practices. An advisory group of three faculty shall assist the xxxx in a confidential the selection process of the coordinator. The advisory group shall consist of: •  One (1) faculty member from the educational area in which the coordinator shall serve, chosen by the first-level manager •  One (1) faculty member from the coordinated area(s), chosen by the faculty members of the coordinated area(s) )  One (1) faculty member from the coordinated area(s), chosen by the above two faculty. The advisory group shall review the position advertisement and application materials, work with the xxxx to develop interview questions, participate in the interview(s), and provide analysis to the xxxx regarding specific strengths and weaknesses of the interviewed candidates. j) If fewer than three (3) contract/regular faculty members from the coordinated area(s) apply for a coordinator position, the first-level manager may choose to extend the application period until there are at least three (3) applicants. If there are fewer than three (3) contract/regular faculty available to serve from the coordinated area(s) then selection may be made from the educational area or related area. In the event that the coordinator position cannot be filled from the ranks of currently employed contract/regular faculty members, the first-level manager may select a former academic employee, including emeritus faculty, who meet the minimum qualifications for an educational services coordinator. If the coordinator position cannot be filled from the above, the first-level manager may select a temporary, part-time hourly employee.

Educational Services Coordinator. a) Administration shall determine the need for educational services coordinator assignments upon the recommendation of the first-level manager. In order to meet the needs of the District, a maximum of twenty (20) additional service days (beyond the specified contracted service days as identified in 17.3) will be required of educational services coordinators. These additional service days will be performed on non-non- service days as determined in consultation with the educational services coordinator and the first-level manager. b) Educational service coordinators are appointed by the first-level manager for the purpose of assisting the first-level manager as described in Section 18.5.6(g). c) The District retains the right to employ the term "coordinator" for other staff assignments. d) Appointments to educational services coordinator positions are additional assignments which are subject to annual approval of the Governing Board. e) Faculty on sabbatical leaves shall not retain coordinator assignments. f) Programs which are mandated by accreditation standards shall have coordinators appointed in accordance with these standards. g) The coordinator duties shall be performed outside of his/her regular assignment including office hours. To provide assistance to the first-level manager in carrying out his/her duties and responsibilities, the position of educational services coordinator shall be established in accordance with the specific duties set forth below: • Consult full-time discipline faculty on scheduling sections • Consult full-time discipline faculty on part-time faculty assignments • Develop effective and timely Developing course, section, and faculty schedules and/or substitutes • Develop effective and timely Developing schedules as appropriate for non-faculty employees and interns • Maintain Maintaining adequate part-time faculty pools • Arrange Arranging appropriate part-time faculty selection committees • Provide or coordinate part-time Providing faculty orientation • Facilitate timely Facilitating evaluation of part-time faculty • Convene meetings with full-time and part-time faculty as necessary • Maintain effective relationships with full-time contract and part-time faculty • Maintain effective relationships Convening meetings with students, staff, and FLM faculty as necessary • Promote effective collaboration and timely communication with full-time and part- time faculty, staff, and FLM • Interact with all members of the community in a professional and cooperative manner • Attend Attending Coordinator Council meetings and other convenings as required • Assist Assisting in processing student concerns • Report Reporting and liaise liaison as required by external entities (advisory committees, hospitals, police, prison, and fire agencies, professional organizations, relevant business and industry personnel, other public and private agencies, including liaison with secondary and postsecondary discipline specific programs) programs)2 • Participate in grant Coordination of institutionally mandated/initiated programs for retention and student success • Grant writing, implementation and reporting • Ensure Ensuring the maintenance of required articulation with appropriate institutions • Assist Assisting in student placement, auditions, interviews, etc. • Perform Performing responsibilities that are particular to the program such as travel • Coordinate with departments to establish and share budgeting priorities Fiscal requirements (purchases, inventory procurement, budgeting, etc.) • Coordinate Coordination of program review and other program development planning including departmental policiespolicy, proceduresprocedure, and student learning outcomes • Coordinate Coordination of curriculum development • Coordinate operations Operations at multiple sites • Participate in interdepartmental Interdepartmental service to campus departments and programs • Process safety issues • In programs where such requirements for external entities significantly exceed those which are expected Safety issues, development of a coordinator, FOSA compensation for affected faculty may be warranted program specific policies and procedures In fulfilling these responsibilities, the coordinator must be able to create and maintain an effective working relationship with the first-level manager, faculty and staff; 2 In programs where such requirements for external entities significantly exceed those which are expected of a coordinator, FOSA compensation for affected faculty may be warranted (See 18.4). provide a full professional service week to students, staff, and the first-level manager; and accomplish organizational/operational duties in a timely manner. In some instances, facilities and equipment maintenance responsibilities may be included in coordination duties. This additional criterion is defined as responsibility for the maintenance and repair of equipment, updating equipment and facility responsibility that significantly exceeds that which might be expected of a classroom instructor. h) The minimum qualifications for each position shall include the following: 1. Satisfactory rating of the last two faculty evaluations; 2. Demonstrated demonstrated sensitivity to and understanding of the diverse population the District serves; 3. Demonstrated ability to communicate effectively verbally and in writing; 4. One ; possession of the state minimum qualifications; one (1) year of appropriate training, internship, or leadership experience reasonably related to the assignment, which may, but need not be, concurrent with the required full-time service; or equivalent; 5. Demonstrated knowledge of and ability to advance college-wide initiatives applicable to the coordinated area. Desirable qualifications may include, but not be limited to, program-specific experience. i) The District district shall advertise new, vacant, or reconfigured positions in accordance with established Human Resources recruitment practices. An advisory group of three faculty shall assist the xxxx in a confidential the selection process of the coordinator. The advisory group shall consist of: • One (1) faculty member from the educational area in which the coordinator shall serve, chosen by the first-level manager • One (1) faculty member from the coordinated area(s), chosen by the faculty members of the coordinated area(s) (1) faculty member from the coordinated area(s), chosen by the above two faculty. The advisory group shall review the position advertisement and application materials, work with the xxxx to develop interview questions, participate in the interview(s), and provide analysis to the xxxx regarding specific strengths and weaknesses of the interviewed candidates. j) If fewer than three (3) contract/regular faculty members from the coordinated area(s) apply for a coordinator position, the first-level manager may choose to extend the application period until there are at least three (3) applicants. If there are fewer than three (3) contract/regular faculty available to serve from the coordinated area(s) then selection may be made from the educational area or related area. In the event that the coordinator position cannot be filled from the ranks of currently employed contract/regular faculty members, the first-level manager may select a former academic employee, including emeritus faculty, who meet the minimum qualifications for an educational services coordinator. If the coordinator position cannot be filled from the above, the first-level manager may select a temporary, part-part- time hourly employee.