Common use of Email, Fax Machines, the Internet, and Intranets Clause in Contracts

Email, Fax Machines, the Internet, and Intranets. The Union and its members will not use state-owned or operated email, fax machines, the internet, or intranets to communicate with one another. Employees may use state operated email to request union representation. However, shop stewards may use state owned/operated equipment to communicate with the Union and/or the Employer for the exclusive purpose of administration of this Agreement. Such use will: 1. Result in little or no cost to the Employer; 2. Be brief in duration and frequency; 3. Not interfere with the performance of their official duties; 4. Not distract from the conduct of state business; 5. Not disrupt other state employees and will not obligate other employees to make a personal use of state resources; and 6. Not compromise the security or integrity of state information or software. The Union and its shop stewards will not use the above-referenced state equipment for union organizing, internal union business, advocating for or against the Union in an election or any other purpose prohibited by the Executive Ethics Board. Communication that occurs over state-owned equipment is the property of the Employer and may be subject to public disclosure.