EMPLOYEE FILES. 28.1 PERSONNEL FILES (1999) 28.1.1 Upon prior request, all materials placed in the employee's file and originating within the school system, shall be available (except as provided in Section 28.1.4) at reasonable times for the employee's inspection in the presence of the person(s) responsible for keeping the files. 28.1.2 Material originating within the District and which is derogatory to an employee's conduct, service, character, or personality shall not be placed in an employee's file unless the employee has had an opportunity to read the material. The employee shall acknowledge that he/she has read such material by affixing his/her signature on the actual copy to be filed. Such signature does not indicate agreement with the content of such material. 28.1.3 The employee shall have the right to answer any material filed, and his/her answer shall be submitted to the principal or supervisor and forwarded to the Human Resources Division where it shall be attached to all file copies. 28.1.4 All references and information, originating outside the District on the basis of confidentiality, and information obtained within the District in the process of recommending the employee for employment or promotion shall not be subject to this Agreement and therefore shall not be available for inspection by the employee. 28.1.5 The employee shall have the right to place pertinent material in his/her file. This material shall be submitted to the principal or supervisor and forwarded to the Assistant Superintendent, Human Resources, who shall place the material in the employee's file. The principal, supervisor or other administrative personnel shall have the right to attach comments to such materials subject to Section 28.1.2. No such material shall be deleted without the employee's consent. 28.1.6 Employees shall have the right, upon request, to review the contents of their personnel file. An employee will be entitled to have a representative of the Association accompany him/her during such review. 28.1.7 In accordance with NRS 391.313 (b) as amended, effective July 1, 1977, employees shall have the right to have admonitory material concerning problems that have not reoccurred, removed from their files. 28.2 SITE FILES (2000) 28.2.1 The site file, maintained at the employee’s work location, shall contain information which is appropriate to record keeping related to the employee’s work including but not limited to such information as attendance records, formal evaluations, official notices, letter, etc. 28.2.2 Access to the file, other than routine maintenance by the principal’s secretary or designee shall include those appropriate administrative employees of the District who have a need to know. The file shall contain a “file review signature sheet.” Anyone who accesses the file shall sign and date this review sheet. 28.2.3 Upon prior request, all materials placed in the employee’s file shall be available at reasonable times for the employee’s inspection in the presence of the person(s) responsible for keeping the files. Whenever possible, the file shall be made available within two (2) work days of said request. 28.2.4 Written or verbal communication which is to be noted in the site file and is of a derogatory nature shall not be placed in the employee'’ site file until the employee has had the opportunity to read the material. The employee shall acknowledge that he/she has read such material by affixing his/her signature on the actual copy to be filed. Such signature does not indicate agreement with the content of such material. 28.2.5 Anonymous communications shall not be maintained in the site file. 28.2.6 An employee may request a review of his Site File and upon agreement and approval of the site supervisor material other than official records such as evaluations, attendance records may be removed. If an agreement cannot be reached regarding the removal of materials, the employee may initiate a grievance at Level II. 28.2.7 When an employee transfers to another school/location, the Site File shall be transferred to the new school/location as long as there is no grievance pending.
Appears in 8 contracts
Samples: Collective Bargaining Agreement, Collective Bargaining Agreement, Collective Bargaining Agreement
EMPLOYEE FILES. 28.1 PERSONNEL FILES 16.1 Bargaining unit members who are working as licensed employees, in accordance with NRS 391.313(b), may receive written letters of admonition. The first written admonition for a particular offense under NRS 391.312(1) may be removed from the file of an employee within a maximum of three (1999)
28.1.1 Upon prior request3) months if the employee has met the standards set for him/her by the employee Supervisor who issued the admonition. The written admonition, all materials placed in any case, must be removed from the employee's file and originating within the school system, shall be available (except as provided in Section 28.1.4) at reasonable times for the employee's inspection in the presence of the person(semployee no later than three (3) responsible for keeping the filesyears after it is issued.
28.1.2 Material originating within the District and which is 16.2 Materials derogatory to an employee's ’s conduct, service, character, or personality shall not be placed in an employee's ’s file unless the employee has had an opportunity to read the material. The employee shall acknowledge that he/she has read such material and to indicate that reading has occurred by affixing his/her his signature on the actual copy to be filed. Such signature does not indicate agreement with the content of such material. The employee is entitled to a copy upon request.
28.1.3 16.3 The employee shall have the right to answer respond in writing to any material filed, and his/her his answer shall be submitted to the principal or immediate supervisor and forwarded to the Human Resources Division where A-2, who shall attach it shall be attached to all file copies.
28.1.4 All references and information, originating outside the District 16.4 Access to personnel files of employees shall be on the a need to know basis only. Permanent files of confidentiality, and information obtained within the District employees shall be kept in the process Human Resources office. Review of recommending the employee for employment or promotion such files shall not be subject to this Agreement and therefore shall not be available for inspection noted by the date and signature of the reviewer. Members of the Board of Trustees, the A-1, the appropriate associate or A-3, the employee’s immediate supervisor, all employees of Human Resources, District legal counsel, or as otherwise authorized by law shall be exempt from this requirement.
28.1.5 16.5 The employee shall have the right to place pertinent material in his/her his file. This material shall be submitted to the principal immediate supervisor or supervisor and A-1, forwarded to the Assistant Superintendent, Human Resources, who shall place the material and placed in the employee's ’s file. The principal, immediate supervisor or other administrative personnel shall have the right to attach comments to such materials subject to Section 28.1.2. No such material shall be deleted without the employee's consent.
28.1.6 Employees shall have the right, upon request, to review the contents of their personnel file. An employee will be entitled to have a representative of the Association accompany him/her during such review.
28.1.7 In accordance with NRS 391.313 (b) as amended, effective July 1, 1977, employees shall have the right to have admonitory material concerning problems that have not reoccurred, removed from their files.
28.2 SITE FILES (2000)
28.2.1 The site file, maintained at the employee’s work location, shall contain information which is appropriate to record keeping related to the employee’s work including but not limited to such information as attendance records, formal evaluations, official notices, letter, etc.
28.2.2 Access to the file, other than routine maintenance by the principal’s secretary or designee shall include those appropriate administrative employees of the District who have a need to know. The file shall contain a “file review signature sheet.” Anyone who accesses the file shall sign and date this review sheet.
28.2.3 Upon prior request, all materials placed in the employee’s file shall be available at reasonable times for the employee’s inspection in the presence of the person(s) responsible for keeping the files. Whenever possible, the file shall be made available within two (2) work days of said request.
28.2.4 Written or verbal communication which is to be noted in the site file and is of a derogatory nature shall not be placed in the employee'’ site file until the employee has had the opportunity to read the material. The employee shall acknowledge that he/she has read such material by affixing his/her signature on the actual copy to be filed. Such signature does not indicate agreement with the content of such material.
28.2.5 Anonymous communications shall not be maintained in the site file.
28.2.6 An employee may request a review of his Site File and upon agreement and approval of the site supervisor material other than official records such as evaluations, attendance records may be removed. If an agreement cannot be reached regarding the removal of materials, the employee may initiate a grievance at Level II.
28.2.7 When an employee transfers to another school/location, the Site File shall be transferred to the new school/location as long as there is no grievance pending.to
Appears in 2 contracts
Samples: Negotiated Agreement, Negotiated Agreement
EMPLOYEE FILES. 28.1 PERSONNEL FILES (1999)A. Official Personnel Files
28.1.1 Upon prior request, all materials placed in the employee's file and originating within the school system, shall be available (except as provided in Section 28.1.4) at reasonable times for the employee's inspection in the presence of the person(s) responsible for keeping the files.
28.1.2 Material originating within the District and which is 1. No derogatory material related to an employee's conduct, service, character, character or personality shall not be placed in an employee's the file unless it is signed by the person submitting the information and the employee has had an opportunity to read review the material. Any such material shall be removed from the file no later than ten (10) years following the date on which it is placed in the file, except for formal observation reports or evaluations which shall not be removed from the file, and provided that no other derogatory material has been placed in the file within that time. However, the request for removal must be initiated by the employee. In addition, no material required for an active grievance or disciplinary action will be removed until completion of those proceedings is effected.
2. The employee shall be given the opportunity to acknowledge that hes/she he has read such material by affixing hisher/her his signature on the actual copy to be filed. Such filed with the understanding that such signature merely signifies that s/he has read the material to be filed and does not necessarily indicate agreement with the content of such materialits contents.
28.1.3 3. An employee's refusal to sign will be noted by an administrator and a witness.
4. The employee shall have the right to submit a written answer to any material filed, including but not limited to observation reports, evaluations, and hisannual performance reviews, and her/her his answer shall be submitted to the principal or supervisor and forwarded to the Human Resources Division where it shall be attached to all the file copies.
28.1.4 All references and information, originating outside the District on the basis copy. The response of confidentiality, and information obtained within the District in the process of recommending the employee for employment or promotion shall not be subject to this Agreement and therefore shall not be available for inspection by the employee.
28.1.5 The employee shall have the right to place pertinent material in his/her file. This material shall be submitted to the principal or supervisor and forwarded to the Assistant Superintendent, Human Resources, who shall place within ten (10) school days of notification that the material in the employee's file. The principal, supervisor or other administrative personnel shall have the right to attach comments to such materials subject to Section 28.1.2. No such material shall be deleted without the employee's consenthas been filed.
28.1.6 5. Employees shall will have the right, upon request, to review the contents of their personnel filefiles and to make copies of any documents in it at their expense. An employee will be entitled to have a representative of the an Association Representative accompany himher/her him during such review. An administrator or designee shall be present during such review.
28.1.7 In accordance with NRS 391.313 (b) as amended6. Reasonable arrangements for the purpose of examining personnel files shall be made mutually by the Administration and the Association so that the Administration will not be overwhelmed by a deluge of employees seeking simultaneously to examine their files.
7. The employee shall indicate in a writing to be placed in her/his file that s/he has examined same.
8. Only those persons who have an official right and reason for doing so may inspect an employee's file.
9. Administrators shall place in employees' files information of a positive nature indicating competencies and achievements. Any such material received from concerned, effective July 1, 1977, employees responsible outside sources shall also be included in the employee's file.
10. The employee shall have the right to have admonitory material concerning problems that have not reoccurred, removed from their files.
28.2 SITE FILES (2000)
28.2.1 The site file, maintained at the employee’s work location, shall contain add to her/his file any additional information which is appropriate to record keeping related to the employee’s work including but not limited to such information as attendance records, formal evaluations, official notices, letter, etc.
28.2.2 Access to the file, other than routine maintenance by the principal’s secretary or designee shall include those appropriate administrative employees of the District who have a need to knowand material. The file shall contain a “file review signature sheet.” Anyone who accesses the file shall sign and date this review sheet.
28.2.3 Upon prior request, all materials placed in the employee’s file administrator shall be available at reasonable times for the employee’s inspection in the presence of the person(s) responsible for keeping the files. Whenever possible, the file shall be made available within two (2) work days of said request.
28.2.4 Written or verbal communication which is to be noted in the site file and is of a derogatory nature shall not be placed in the employee'’ site file until the employee has had given the opportunity to read the material. The employee shall acknowledge that hes/she he has read such material materials by affixing hisher/her his signature on the actual copy to be filed. Such filed with the understanding that such signature merely signifies that s/he has read the material to be filed and does not necessarily indicate agreement with the content of such materialits contents.
28.2.5 Anonymous communications shall not be maintained in the site file.
28.2.6 An employee may request a review of his Site File and upon agreement and approval of the site supervisor material other than official records such as evaluations, attendance records may be removed. If an agreement cannot be reached regarding the removal of materials, the employee may initiate a grievance at Level II.
28.2.7 When an employee transfers to another school/location, the Site File shall be transferred to the new school/location as long as there is no grievance pending.
Appears in 2 contracts
Samples: Employee Agreement, Employee Agreement
EMPLOYEE FILES. 28.1 PERSONNEL FILES (1999)
28.1.1 Upon prior request, all materials placed in The official employee’s file shall be maintained at the offices of Human Resources. The official employee's ’s file and originating within the school system, any other file maintained in whole or in part concerning a employee shall be available (except as provided in Section 28.1.4) at reasonable times for maintained under the employee's inspection in the presence of the person(s) responsible for keeping the files.following procedure:
28.1.2 Material originating within the District and which is A. No material derogatory to an employee's ’s conduct, service, character, character or personality shall not be placed in an employee's the file unless the employee has had an the opportunity to read and discuss the material with the author. The employee shall be provided with a copy of the material within five (5) working days* (excluding days employee or Principal/Administrator is absent) of the receipt of the material by the Principal/Administrator in question. After being provided a copy of the material, the employee shall be given the opportunity to discuss the material, as soon as possible after the receipt of the material by the administrator but not later than five (5) working days* (excluding days employee or Principal/Administrator is absent) after such receipt. All such materials authored by supervisory personnel shall be signed and dated. These time restrictions may be extended where circumstances warrant. The employee shall acknowledge that he/she has read such material has been read by affixing his/her signature on the actual copy to be filed. Such , with the understanding that such signature merely signifies that the material to be filed has been read, and does not necessarily indicate agreement with the content of such material.
28.1.3 The employee shall have the right to answer any material filed, and his/her answer shall be submitted to the principal or supervisor and forwarded to the Human Resources Division where it shall be attached to all file copies.
28.1.4 All references and information, originating outside the District on the basis of confidentiality, and information obtained within the District in the process of recommending its content. If the employee for employment or promotion shall not be subject refuses to this Agreement and therefore shall not be available for inspection by the employee.
28.1.5 The employee shall have the right to place pertinent material in his/her file. This material shall be submitted to the principal or supervisor and forwarded to the Assistant Superintendent, Human Resources, who shall place the material in the employee's file. The principal, supervisor or other administrative personnel shall have the right to attach comments to such materials subject to Section 28.1.2. No such material shall be deleted without the employee's consent.
28.1.6 Employees shall have the right, upon request, to review the contents of their personnel file. An employee will be entitled to have a representative of the Association accompany him/her during such review.
28.1.7 In accordance with NRS 391.313 (b) as amended, effective July 1, 1977, employees shall have the right to have admonitory material concerning problems that have not reoccurred, removed from their files.
28.2 SITE FILES (2000)
28.2.1 The site file, maintained at the employee’s work location, shall contain information which is appropriate to record keeping related to the employee’s work including but not limited to such information as attendance records, formal evaluations, official notices, letter, etc.
28.2.2 Access to the file, other than routine maintenance by the principal’s secretary or designee shall include those appropriate administrative employees of the District who have a need to know. The file shall contain a “file review signature sheet.” Anyone who accesses the file shall sign and date this review sheet.
28.2.3 Upon prior request, all materials placed in the employee’s file shall be available at reasonable times for the employee’s inspection in the presence of the person(s) responsible for keeping the files. Whenever possible, the file shall be made available within two (2) work days of said request.
28.2.4 Written or verbal communication which is to be noted in the site file and is of a derogatory nature shall not be placed in the employee'’ site file until the employee has had the opportunity to read the material. The employee shall acknowledge that he/she has read such material by affixing his/her signature on the actual copy to be filed, it shall be noted on that copy by the supervisor involved who shall also procure the signature of one witness. Such The signature does not indicate agreement with of the content witness shall constitute acknowledgment for the purposes of this paragraph. Any such material.
28.2.5 Anonymous communications shall not be maintained material placed in the site file.
28.2.6 An employee may request a review files, after the date of his Site File and upon agreement and approval this Agreement, without the acknowledgment of the site supervisor material other than official records such as evaluationsemployee, attendance records may be removed. If an agreement cannot be reached regarding the removal of materials, used against the employee may initiate in any proceedings, and is to be removed from the file. * Where a grievance supervisor is not normally stationed at Level II.
28.2.7 When the building where the employee is assigned, or where an employee transfers to another school/location, is not normally stationed at the Site File building where the supervisor is assigned the material shall be transferred provided to the new school/location as long as there is employee within ten (10) working days of receipt and an opportunity to discuss the material will be scheduled no grievance pending.later than ten
Appears in 1 contract
Samples: Collective Bargaining Agreement
EMPLOYEE FILES. 28.1 PERSONNEL FILES (1999)
28.1.1 17:01 Upon prior written request, all materials placed in an employee may review the employee's contents of his/her personnel file and originating within the school system, shall be available (except as provided in Section 28.1.4) at reasonable times for the employee's inspection in the presence of his/her immediate Manager or the person(s) responsible for keeping the files.
28.1.2 Material originating within the District and which is derogatory to an employee's conductDirector, service, character, or personality shall not be placed in an employee's file unless the employee has had an opportunity to read the materialFood & Beverage. The employee shall acknowledge that he/she has read such material by affixing may place on his/her signature on official personnel file a concise explanation or statement concerning any of the actual copy to be filedfile’s contents. Such signature does not indicate agreement with the content of such material.
28.1.3 The employee shall have Employer reserves the right to answer make comment on any material filedof the employee’s explanations or statements. An employee may be accompanied by a representative of the MGEU if so desired.
17:02 The Employer agrees not to introduce as evidence in a hearing, any document pertaining to disciplinary action a copy of which has not been provided to the employee, and his/her answer shall be submitted to the principal or supervisor and forwarded to the Human Resources Division where it shall be attached to all file copies.
28.1.4 All references and information, originating outside the District is not on the basis file of confidentiality, and information obtained within the District in the process of recommending the employee for employment or promotion shall not be subject to this Agreement and therefore shall not be available for inspection by the employee.
28.1.5 17:03 When a formal assessment of an employee’s performance is made, the employee concerned shall be given an opportunity to sign the assessment form in question upon its completion to indicate that its contents have been read. The employee shall have the right to place pertinent material his own comments in his/her filea space provided on the form prior to his signing. This material Immediately upon the employee signing the assessment form, the employee shall be submitted to the principal or supervisor and forwarded to the Assistant Superintendent, Human Resources, who shall place the material in the employee's file. The principal, supervisor or other administrative personnel handed an exact copy for his own records.
17:04 An employee shall have the right to attach comments to such materials subject to Section 28.1.2. No such material shall be deleted without grieve for the employee's consent.
28.1.6 Employees shall have the rightcorrection and/or removal of any erroneous documents in which disciplinary action is imposed, upon request, to review the contents of their personnel file. An employee will be entitled to have a representative of the Association accompany him/her during such review.
28.1.7 In accordance with NRS 391.313 (b) as amended, effective July 1, 1977, employees shall have the right to have admonitory material concerning problems that have not reoccurred, removed from their files.
28.2 SITE FILES (2000)
28.2.1 The site file, maintained at the employee’s work location, shall contain information which is appropriate to record keeping related to the employee’s work including but not limited to such information as attendance records, formal evaluations, official notices, letter, etc.
28.2.2 Access to the file, other than routine maintenance by the principal’s secretary or designee shall include those appropriate administrative employees of the District who have a need to know. The file shall contain a “file review signature sheet.” Anyone who accesses the file shall sign and date this review sheet.
28.2.3 Upon prior request, all materials placed and/or unsatisfactory reports contained in the employee’s file shall be available at reasonable times for the employee’s inspection in the presence of the person(s) responsible for keeping the files. Whenever possible, the file shall be made available within two (2) work days of said request.
28.2.4 Written or verbal communication which is to be noted in the site file and is of a derogatory nature shall not be placed in the employee'’ site file until the employee has had the opportunity to read the material. The employee shall acknowledge that he/she has read such material by affixing his/her signature on the actual copy to be filed. Such signature does not indicate agreement with the content of such material.
28.2.5 Anonymous communications shall not be maintained in the site personnel file.
28.2.6 An employee may request a review 17:05 Employees who are related or who become related (as per the definition of his Site File and upon agreement and approval family defined in Manitoba Liquor & Lotteries Policy #HR-009) must declare these relationships to Human Resources using the Personal/Family Relationship Disclosure Form available on the Intranet in an effort to proactively address potential conflicts of the site supervisor material other than official records such as evaluations, attendance records may be removed. If an agreement cannot be reached regarding the removal of materials, the employee may initiate a grievance at Level IIinterest.
28.2.7 When an employee transfers to another school/location, the Site File shall be transferred to the new school/location as long as there is no grievance pending.
Appears in 1 contract
Samples: Collective Agreement
EMPLOYEE FILES. 28.1 PERSONNEL FILES (1999)
28.1.1 Upon prior request, all materials placed in the employee's file and originating within the school system, A. Official employee files shall be available (except as provided maintained in Section 28.1.4) at reasonable times for accordance with the employee's inspection in the presence of the person(s) responsible for keeping the files.following procedures:
28.1.2 Material originating within the District and which is 1. No derogatory material related to an employee's ’s conduct, service, character, character or personality shall not be placed in an employee's the file unless it is signed by the person submitting the information and the employee has had an opportunity to read review the material.
2. The employee shall be given the opportunity to acknowledge that hes/she he has read such material by affixing his/her signature on the actual copy to be filed. Such filed with the understanding that such signature merely signifies that s/he has read the material to be filed and does not necessarily indicate agreement with the content of such materialits contents.
28.1.3 3. An employee’s refusal to sign will be noted by his/her immediate supervisor and a witness.
4. The employee shall have the right to submit a written answer to any material filed, filed and his/her answer shall be submitted attached to the principal or supervisor and forwarded to the Human Resources Division where it shall be attached to all file copiescopy.
28.1.4 All references and information, originating outside the District on the basis of confidentiality, and information obtained within the District in the process of recommending the employee for employment or promotion shall not be subject to this Agreement and therefore shall not be available for inspection by the employee.
28.1.5 The employee shall have the right to place pertinent material in his/her file5. This material shall be submitted to the principal or supervisor and forwarded to the Assistant Superintendent, Human Resources, who shall place the material in the employee's file. The principal, supervisor or other administrative personnel shall have the right to attach comments to such materials subject to Section 28.1.2. No such material shall be deleted without the employee's consent.
28.1.6 Employees shall will have the right, upon request, to review the contents of their personnel filefiles and to make copies of any documents in it at their expense. An employee will be entitled to have a an Association representative of the Association accompany him/her during such review. An administrator shall be present during such review.
28.1.7 In accordance with NRS 391.313 (b) as amended6. Reasonable arrangements for the purpose of examining personnel files shall be made mutually by the Administration and the Association so that the Administration will not be overwhelmed by a deluge of employees seeking, effective July 1simultaneously to examine their files.
7. The employee shall indicate in a writing to be placed in his/her file that s/he has examined same.
8. Only those persons who have an official right and reason for doing so may inspect an employee’ s file.
9. Administrators shall place in employees’ files information of a positive nature indicating competencies and achievements. Any such material received from concerned, 1977, employees responsible outside sources shall also be included in the employee’s file.
10. The employee shall have the right to have admonitory material concerning problems that have not reoccurred, removed from their files.
28.2 SITE FILES (2000)
28.2.1 The site file, maintained at the employee’s work location, shall contain add to his/her file any additional information which is appropriate to record keeping related to the employee’s work including but not limited to such information as attendance records, formal evaluations, official notices, letter, etc.
28.2.2 Access to the file, other than routine maintenance by the principal’s secretary or designee shall include those appropriate administrative employees of the District who have a need to know. The file shall contain a “file review signature sheet.” Anyone who accesses the file shall sign and date this review sheet.
28.2.3 Upon prior request, all materials placed in the employee’s file shall be available at reasonable times for the employee’s inspection in the presence of the person(s) responsible for keeping the files. Whenever possible, the file shall be made available within two (2) work days of said request.
28.2.4 Written or verbal communication which is to be noted in the site file and is of a derogatory nature shall not be placed in the employee'’ site file until the employee has had the opportunity to read the material. The employee shall be given the opportunity to acknowledge that hes/she he has read such material materials by affixing his/her signature on the actual copy to be filed. Such filed with the understanding that such signature merely signifies that s/he has read the material to be filed and does not necessarily indicate agreement with the content of such materialits contents.
28.2.5 Anonymous communications 11. In the event that the Board or Administration wishes to use materials such as written memos or notes which are not a part of the official personnel file in making decisions concerning the promotion of an employee, the employee shall upon request be shown these materials and have one (1) week in which to make verbal and/or written comments about them. Letters in response to requests for references shall not be maintained in the site filecovered by this section.
28.2.6 An employee may request a review of his Site File and upon agreement and approval of the site supervisor material other than official records such as evaluations, attendance records may be removed. If an agreement cannot be reached regarding the removal of materials, the employee may initiate a grievance at Level II.
28.2.7 When an employee transfers to another school/location, the Site File shall be transferred to the new school/location as long as there is no grievance pending.X. Xxxxxxx
Appears in 1 contract
Samples: Employee Agreement
EMPLOYEE FILES. 28.1 PERSONNEL FILES 16.1 Bargaining unit members who are working as licensed employees, in accordance with NRS 391.313(b), may receive written letters of admonition. The first written admonition for a particular offense under NRS 391.312(1) may be removed from the file of an employee within a maximum of three (1999)
28.1.1 Upon prior request3) months if the employee has met the standards set for him/her by the employee Supervisor who issued the admonition. The written admonition, all materials placed in any case, must be removed from the employee's file and originating within the school system, shall be available (except as provided in Section 28.1.4) at reasonable times for the employee's inspection in the presence of the person(semployee no later than three (3) responsible for keeping the filesyears after it is issued.
28.1.2 Material originating within the District and which is 16.2 Materials derogatory to an employee's ’s conduct, service, character, or personality shall not be placed in an employee's ’s file unless the employee has had an opportunity to read the material. The employee shall acknowledge that he/she has read such material and to indicate that reading has occurred by affixing his/her his signature on the actual copy to be filed. Such signature does not indicate agreement with the content of such material. The employee is entitled to a copy upon request.
28.1.3 16.3 The employee shall have the right to answer respond in writing to any material filed, and his/her his answer shall be submitted to the principal or immediate supervisor and forwarded to the A-2 Chief Human Resources Division where Officer, who shall attach it shall be attached to all file copies.
28.1.4 16.4 Access to personnel files of employees shall be on a need to know basis only. Permanent files of employees shall be kept in the Human Resources office. Review of such files shall be noted by the date and signature of the reviewer. Members of the Board of Trustees, the A-1 Superintendent, the appropriate associate or A-3 Area Superintendent, the employee’s immediate supervisor, all employees of Human Resources, District legal counsel, or as otherwise authorized by law shall be exempt from this requirement.
16.5 The employee shall have the right to place pertinent material in his file. This material shall be submitted to the immediate supervisor or A-1 Superintendent, forwarded to Human Resources, and placed in the employee’s file. The immediate supervisor or other administrative personnel shall have the right to attach comments to such materials subject to 16.2. No such material shall be deleted without the employee’s consent.
16.6 An employee shall have the right, upon request, to review the contents of his personnel file. An employee will be entitled to have a representative of the Association accompany him during such review.
16.7 All references and information, information originating outside the District on the basis of confidentiality, confidentiality and information obtained within the District in the process of recommending the employee for employment or promotion shall not be subject to this Agreement and therefore and, therefore, shall not be available for inspection by the employee.
28.1.5 The employee shall have the right to place pertinent material in his/her file. This material shall be submitted to the principal or supervisor and forwarded to the Assistant Superintendent, Human Resources, who shall place the material in the employee's file. The principal, supervisor or other administrative personnel shall have the right to attach comments to such materials subject to Section 28.1.2. No such material shall be deleted without the employee's consent.
28.1.6 Employees shall have the right, upon request, to review the contents of their personnel file. An employee will be entitled to have a representative of the Association accompany him/her during such review.
28.1.7 In accordance with NRS 391.313 (b) as amended, effective July 1, 1977, employees shall have the right to have admonitory material concerning problems that have not reoccurred, removed from their files.
28.2 SITE FILES (2000)
28.2.1 The site file, maintained at the employee’s work location, shall contain information which is appropriate to record keeping related to the employee’s work including but not limited to such information as attendance records, formal evaluations, official notices, letter, etc.
28.2.2 Access to the file, other than routine maintenance by the principal’s secretary or designee shall include those appropriate administrative employees of the District who have a need to know. The file shall contain a “file review signature sheet.” Anyone who accesses the file shall sign and date this review sheet.
28.2.3 Upon prior request, all materials placed in the employee’s file shall be available at reasonable times for the employee’s inspection in the presence of the person(s) responsible for keeping the files. Whenever possible, the file shall be made available within two (2) work days of said request.
28.2.4 Written or verbal communication which is to be noted in the site file and is of a derogatory nature shall not be placed in the employee'’ site file until the employee has had the opportunity to read the material. The employee shall acknowledge that he/she has read such material by affixing his/her signature on the actual copy to be filed. Such signature does not indicate agreement with the content of such material.
28.2.5 Anonymous communications shall not be maintained in the site file.
28.2.6 An employee may request a review of his Site File and upon agreement and approval of the site supervisor material other than official records such as evaluations, attendance records may be removed. If an agreement cannot be reached regarding the removal of materials, the employee may initiate a grievance at Level II.
28.2.7 When an employee transfers to another school/location, the Site File shall be transferred to the new school/location as long as there is no grievance pending.
Appears in 1 contract
Samples: Negotiated Agreement
EMPLOYEE FILES. 28.1 PERSONNEL FILES (1999)A. Official Personel Files
28.1.1 Upon prior request, all materials placed in the employee's file and originating within the school system, shall be available (except as provided in Section 28.1.4) at reasonable times for the employee's inspection in the presence of the person(s) responsible for keeping the files.
28.1.2 Material originating within the District and which is 1. No derogatory material related to an employee's conduct, service, character, character or personality shall not be placed in an employee's the file unless it is signed by the person submitting the information and the employee has had an opportunity to read review the material. Any such material shall be removed from the file no later than ten (10) years following the date on which it is placed in the file, except for formal observation reports or evaluations which shall not be removed from the file, and provided that no other derogatory material has been placed in the file within that time. However, the request for removal must be initiated by the employee. In addition, no material required for an active grievance or disciplinary action will be removed until completion of those proceedings is effected.
2. The employee shall be given the opportunity to acknowledge that hes/she he has read such material by affixing hisher/her his signature on the actual copy to be filed. Such filed with the understanding that such signature merely signifies that s/he has read the material to be filed and does not necessarily indicate agreement with the content of such materialits contents.
28.1.3 3. An employee's refusal to sign will be noted by an administrator and a witness.
4. The employee shall have the right to submit a written answer to any material filed, including but not limited to observation reports, evaluations, and hisannual performance reviews, and her/her his answer shall be submitted to the principal or supervisor and forwarded to the Human Resources Division where it shall be attached to all the file copies.
28.1.4 All references and information, originating outside the District on the basis copy. The response of confidentiality, and information obtained within the District in the process of recommending the employee for employment or promotion shall not be subject to this Agreement and therefore shall not be available for inspection by the employee.
28.1.5 The employee shall have the right to place pertinent material in his/her file. This material shall be submitted to the principal or supervisor and forwarded to the Assistant Superintendent, Human Resources, who shall place within ten (10) school days of notification that the material in the employee's file. The principal, supervisor or other administrative personnel shall have the right to attach comments to such materials subject to Section 28.1.2. No such material shall be deleted without the employee's consenthas been filed.
28.1.6 5. Employees shall will have the right, upon request, to review the contents of their personnel filefiles and to make copies of any documents in it at their expense. An employee will be entitled to have a representative of the an Association Representative accompany himher/her him during such review. An administrator or designee shall be present during such review.
28.1.7 In accordance with NRS 391.313 (b) as amended6. Reasonable arrangements for the purpose of examining personnel files shall be made mutually by the Administration and the Association so that the Administration will not be overwhelmed by a deluge of employees seeking simultaneously to examine their files.
7. The employee shall indicate in a writing to be placed in her/his file that s/he has examined same.
8. Only those persons who have an official right and reason for doing so may inspect an employee's file.
9. Administrators shall place in employees' files information of a positive nature indicating competencies and achievements. Any such material received from concerned, effective July 1, 1977, employees responsible outside sources shall also be included in the employee's file.
10. The employee shall have the right to have admonitory material concerning problems that have not reoccurred, removed from their files.
28.2 SITE FILES (2000)
28.2.1 The site file, maintained at the employee’s work location, shall contain add to her/his file any additional information which is appropriate to record keeping related to the employee’s work including but not limited to such information as attendance records, formal evaluations, official notices, letter, etc.
28.2.2 Access to the file, other than routine maintenance by the principal’s secretary or designee shall include those appropriate administrative employees of the District who have a need to knowand material. The file shall contain a “file review signature sheet.” Anyone who accesses the file shall sign and date this review sheet.
28.2.3 Upon prior request, all materials placed in the employee’s file administrator shall be available at reasonable times for the employee’s inspection in the presence of the person(s) responsible for keeping the files. Whenever possible, the file shall be made available within two (2) work days of said request.
28.2.4 Written or verbal communication which is to be noted in the site file and is of a derogatory nature shall not be placed in the employee'’ site file until the employee has had given the opportunity to read the material. The employee shall acknowledge that hes/she he has read such material materials by affixing hisher/her his signature on the actual copy to be filed. Such filed with the understanding that such signature merely signifies that s/he has read the material to be filed and does not necessarily indicate agreement with the content of such materialits contents.
28.2.5 Anonymous communications shall not be maintained in the site file.
28.2.6 An employee may request a review of his Site File and upon agreement and approval of the site supervisor material other than official records such as evaluations, attendance records may be removed. If an agreement cannot be reached regarding the removal of materials, the employee may initiate a grievance at Level II.
28.2.7 When an employee transfers to another school/location, the Site File shall be transferred to the new school/location as long as there is no grievance pending.
Appears in 1 contract
Samples: Employee Agreement
EMPLOYEE FILES. 28.1 PERSONNEL FILES (1999)
28.1.1 Upon prior A. Each employee may, upon request, all materials placed in the employee's review his/her permanent personnel file and originating within the school system, shall be available (except as provided in Section 28.1.4) at reasonable times for the employee's inspection in the presence of an administrator or his/her designee. Such review shall be granted within a reasonable time after the person(s) responsible for keeping request and at the filesmutual convenience of both parties. The employee may be accompanied by an Association representative during any such review.
28.1.2 Material originating within the District and which is B. No material derogatory to an employee's conduct, service, character, or personality shall not be placed in an employee's the personnel file unless without a factual basis and only if the employee has had an opportunity to read the material. The employee shall acknowledge that he/she has read such material by affixing his/her signature on the actual copy to be filed. Such , with the understanding that such signature merely signifies that he/she has read the material to be filed and does not necessarily indicate agreement with its content. In the content of such material.
28.1.3 event that an employee refuses to sign the said document, the Association representative may be asked to sign a document acknowledging the employee’s refusal to sign. The employee shall have the right to answer any submit a written response to such material filed, and his/her answer shall be submitted have said response attached to the principal file copy. In the event an employee refuses or supervisor and forwarded fails to sign the Human Resources Division where it shall be attached to all file copies.
28.1.4 All references and informationmaterial, originating outside the District on author of the basis of confidentiality, and information obtained within the District in the process of recommending the employee for employment or promotion shall not be subject to this Agreement and therefore shall not be available for inspection by the employee.
28.1.5 The employee shall have the right to place pertinent material in his/her file. This material shall be submitted to note the principal refusal or supervisor the failure and forwarded to the Assistant Superintendent, Human Resources, who shall place the material in the employee's file. The principal, supervisor or other administrative personnel shall have the right to attach comments to such materials subject to Section 28.1.2. No such material shall be deleted without the employee's consent.
28.1.6 Employees shall have the right, upon request, to review the contents of their personnel file. An employee will be entitled to have a representative of the Association accompany him/her during such review.
28.1.7 In accordance with NRS 391.313 (b) as amended, effective July 1, 1977, employees shall have the right to have admonitory material concerning problems fact that have not reoccurred, removed from their files.
28.2 SITE FILES (2000)
28.2.1 The site file, maintained at the employee’s work location, shall contain information which is appropriate to record keeping related to the employee’s work including but not limited to such information as attendance records, formal evaluations, official notices, letter, etc.
28.2.2 Access to the file, other than routine maintenance by the principal’s secretary or designee shall include those appropriate administrative employees of the District who have a need to know. The file shall contain a “file review signature sheet.” Anyone who accesses the file shall sign and date this review sheet.
28.2.3 Upon prior request, all materials placed in the employee’s file shall be available at reasonable times for the employee’s inspection in the presence of the person(s) responsible for keeping the files. Whenever possible, the file shall be made available within two (2) work days of said request.
28.2.4 Written or verbal communication which is to be noted in the site file and is of a derogatory nature shall not be placed in the employee'’ site file until the employee has had the an opportunity to read the material. The Thereafter, the material shall be placed in the employee's file.
C. Upon reasonable request, reproductions of material from the employee's personnel file may be made in the Personnel Office. Reproduction shall be made only once at District expense. Further or multiple copies shall be at the employee's expense. Pre-employment reference materials may not be examined or copied.
D. Upon the request of the employee, if after two (2) years, there has been no reoccurrence of an offense, an employee shall acknowledge may request that he/she has read such material by affixing his/her signature on documents the actual copy to employee deems unfavorable be filedremoved from the employee’s personnel file. Such signature does not indicate agreement with a request shall be in writing and submitted to the content of such material.
28.2.5 Anonymous communications Superintendent. Such requests shall not be maintained unreasonably denied. The Superintendent shall respond in writing within fifteen (15) days of receipt of the site request. If the request is granted, such documents shall be removed from the employee’s personnel file.
28.2.6 An employee may request a review of his Site File and upon agreement and approval of the site supervisor material other than official records such as evaluations, attendance records may be removed. If an agreement cannot be reached regarding the removal of materials, the employee may initiate a grievance at Level II.
28.2.7 When an employee transfers to another school/location, the Site File shall be transferred to the new school/location as long as there is no grievance pending.
Appears in 1 contract
Samples: Collective Bargaining Agreement
EMPLOYEE FILES. 28.1 PERSONNEL FILES (1999)
28.1.1 Upon prior request, all materials placed in The official employee’s file shall be maintained at the offices of Human Resources. The official employee's ’s file and originating within the school system, any other file maintained in whole or in part concerning a employee shall be available (except as provided in Section 28.1.4) at reasonable times for maintained under the employee's inspection in the presence of the person(s) responsible for keeping the files.following proce- dure:
28.1.2 Material originating within the District and which is A. No material derogatory to an employee's ’s conduct, service, character, character or personality shall not be placed in an employee's the file unless the employee has had an the opportunity to read and discuss the material with the author. The employee shall be provid- ed with a copy of the material within five (5) working days* (excluding days employee or Principal/Administrator is absent) of the receipt of the material by the Principal/Ad- ministrator in question. After being provided a copy of the material, the employee shall be given the opportunity to dis- cuss the material, as soon as possible after the receipt of the material by the administrator but not later than five (5) working days* (excluding days employee or Principal/Ad- ministrator is absent) after such receipt. All such materials authored by supervisory personnel shall be signed and dated. These time restrictions may be extended where cir- cumstances warrant. The employee shall acknowledge that he/she has read such material has been read by affixing his/her signature on the actual copy to be filed. Such , with the understanding that such signature merely signifies that the material to be filed has been read, and does not necessarily indicate agreement with the content of such material.
28.1.3 The employee shall have the right to answer any material filed, and his/her answer shall be submitted to the principal or supervisor and forwarded to the Human Resources Division where it shall be attached to all file copies.
28.1.4 All references and information, originating outside the District on the basis of confidentiality, and information obtained within the District in the process of recommending its content. If the employee for employment or promotion shall not be subject refuses to this Agreement and therefore shall not be available for inspection by the employee.
28.1.5 The employee shall have the right to place pertinent material in his/her file. This material shall be submitted to the principal or supervisor and forwarded to the Assistant Superintendent, Human Resources, who shall place the material in the employee's file. The principal, supervisor or other administrative personnel shall have the right to attach comments to such materials subject to Section 28.1.2. No such material shall be deleted without the employee's consent.
28.1.6 Employees shall have the right, upon request, to review the contents of their personnel file. An employee will be entitled to have a representative of the Association accompany him/her during such review.
28.1.7 In accordance with NRS 391.313 (b) as amended, effective July 1, 1977, employees shall have the right to have admonitory material concerning problems that have not reoccurred, removed from their files.
28.2 SITE FILES (2000)
28.2.1 The site file, maintained at the employee’s work location, shall contain information which is appropriate to record keeping related to the employee’s work including but not limited to such information as attendance records, formal evaluations, official notices, letter, etc.
28.2.2 Access to the file, other than routine maintenance by the principal’s secretary or designee shall include those appropriate administrative employees of the District who have a need to know. The file shall contain a “file review signature sheet.” Anyone who accesses the file shall sign and date this review sheet.
28.2.3 Upon prior request, all materials placed in the employee’s file shall be available at reasonable times for the employee’s inspection in the presence of the person(s) responsible for keeping the files. Whenever possible, the file shall be made available within two (2) work days of said request.
28.2.4 Written or verbal communication which is to be noted in the site file and is of a derogatory nature shall not be placed in the employee'’ site file until the employee has had the opportunity to read the material. The employee shall acknowledge that he/she has read such material by affixing his/her signature on the actual copy to be filed, it shall be noted on that copy by the supervisor involved who shall also procure the signature of one wit- ness. Such The signature does not indicate agreement with of the content witness shall constitute acknowl- edgment for the purposes of this paragraph. Any such material.
28.2.5 Anonymous communications shall not be maintained mate- rial placed in the site file.
28.2.6 An employee may request a review files, after the date of his Site File and upon agreement and approval this Agreement, without the acknowledgment of the site supervisor material other than official records such as evaluationsemployee, attendance records may be removed. If an agreement cannot be reached regarding the removal of materials, used against the employee may initiate in any proceedings, and is to be removed from the file. * Where a grievance supervisor is not normally stationed at Level II.
28.2.7 When the building where the employee is assigned, or where an employee transfers to another school/location, is not normally stationed at the Site File shall be transferred to build- ing where the new school/location as long as there supervisor is no grievance pending.assigned the material
Appears in 1 contract
Samples: Collective Bargaining Agreement
EMPLOYEE FILES. 28.1 PERSONNEL FILES 16.1 Bargaining unit members who are working as licensed employees, in accordance with NRS 391.755, may receive written letters of admonition. The first written admonition for a particular offense under NRS 391.750(1) may be removed from the file of an employee within a maximum of three (1999)
28.1.1 Upon prior request3) months if the employee has met the standards set for him/her by the employee Supervisor who issued the admonition. The written admonition, all materials placed in any case, must be removed from the employee's file and originating within the school system, shall be available (except as provided in Section 28.1.4) at reasonable times for the employee's inspection in the presence of the person(semployee no later than three (3) responsible for keeping the filesyears after it is issued.
28.1.2 Material originating within the District and which is 16.2 Materials derogatory to an employee's ’s conduct, service, character, or personality shall not be placed in an employee's ’s file unless the employee has had an opportunity to read the material. The employee shall acknowledge that he/she has read such material and to indicate that reading has occurred by affixing his/her his signature on the actual copy to be filed. Such signature does not indicate agreement with the content of such material. The employee is entitled to a copy upon request.
28.1.3 16.3 The employee shall have the right to answer respond in writing to any material filed, and his/her his answer shall be submitted to the principal or immediate supervisor and forwarded to the Chief Human Resources Division where Officer, who shall attach it shall be attached to all file copies.
28.1.4 All references and information, originating outside the District 16.4 Access to personnel files of employees shall be on the a need to know basis only. Permanent files of confidentiality, and information obtained within the District employees shall be kept in the process Human Resources office. Review of recommending the employee for employment or promotion such files shall not be subject to this Agreement and therefore shall not be available for inspection noted by the date and signature of the reviewer. Members of the Board of Trustees, the Superintendent, the appropriate associate or Area Superintendent, the employee’s immediate supervisor, all employees of Human Resources, District legal counsel, or as otherwise authorized by law shall be exempt from this requirement.
28.1.5 16.5 The employee shall have the right to place pertinent material in his/her his file. This material shall be submitted to the principal employee’s immediate supervisor or supervisor and Chief Human Resources Officer, forwarded to the Assistant SuperintendentHuman Resources Department, Human Resources, who shall place the material and placed in the employee's ’s file. The principal, immediate supervisor or other administrative personnel shall have the right to attach comments to such materials submitted by the employee subject to Section 28.1.2. No such material shall be deleted without the employee's consent.
28.1.6 Employees shall have the right, upon request, to review the contents provisions of their personnel file. An employee will be entitled to have a representative of the Association accompany him/her during such review.
28.1.7 In accordance with NRS 391.313 (b) as amended, effective July 1, 1977, employees shall have the right to have admonitory material concerning problems that have not reoccurred, removed from their files.
28.2 SITE FILES (2000)
28.2.1 The site file, maintained at the employee’s work location, shall contain information which is appropriate to record keeping related to the employee’s work including but not limited to such information as attendance records, formal evaluations, official notices, letter, etc.
28.2.2 Access to the file, other than routine maintenance by the principal’s secretary or designee shall include those appropriate administrative employees of the District who have a need to know. The file shall contain a “file review signature sheet.” Anyone who accesses the file shall sign and date this review sheet.
28.2.3 Upon prior request, all materials placed in the employee’s file shall be available at reasonable times for the employee’s inspection in the presence of the person(s) responsible for keeping the files. Whenever possible, the file shall be made available within two (2) work days of said request.
28.2.4 Written or verbal communication which is to be noted in the site file and is of a derogatory nature shall not be placed in the employee'’ site file until the employee has had the opportunity to read the material. The employee shall acknowledge that he/she has read such material by affixing his/her signature on the actual copy to be filed. Such signature does not indicate agreement with the content of such material.
28.2.5 Anonymous communications shall not be maintained in the site file.
28.2.6 An employee may request a review of his Site File and upon agreement and approval of the site supervisor material other than official records such as evaluations, attendance records may be removed. If an agreement cannot be reached regarding the removal of materials, the employee may initiate a grievance at Level II.
28.2.7 When an employee transfers to another school/location, the Site File shall be transferred to the new school/location as long as there is no grievance pending.Article
Appears in 1 contract
Samples: Negotiated Agreement
EMPLOYEE FILES. 28.1 PERSONNEL FILES (1999)
28.1.1 Upon prior request, all materials placed in the employee's file and originating within the school system, shall be available (except as provided in Section 28.1.4) at reasonable times for the employee's inspection in the presence of the person(s) responsible for keeping the files.
28.1.2 Material originating within the District and which is derogatory A. No material relating to an employee's ’s discipline, conduct, service, character, or personality personality, shall not be placed place permanently in an employee's any file unless the employee has had an opportunity to read the material. The employee shall acknowledge that he/she has read such material by affixing his/her signature on the actual copy to be filed. Such signature does not indicate agreement with the content of such material.
28.1.3 The employee shall have the right to answer any material filed, and his/her answer shall be submitted to the principal or supervisor and forwarded to the Human Resources Division where it shall be attached to all file copies.
28.1.4 All references and information, originating outside the District on the basis of confidentiality, and information obtained within the District in the process of recommending the employee for employment or promotion shall not be subject to this Agreement and therefore shall not be available for inspection by the employee.
28.1.5 The employee shall have the right to place pertinent material in his/her file. This material shall be submitted to the principal or supervisor and forwarded to the Assistant Superintendent, Human Resources, who shall place the material in the employee's file. The principal, supervisor or other administrative personnel shall have the right to attach comments to such materials subject to Section 28.1.2. No such material shall be deleted without the employee's consent.
28.1.6 Employees shall have the right, upon request, to review the contents of their personnel file. An employee will be entitled to have a representative of the Association accompany him/her during such review.
28.1.7 In accordance with NRS 391.313 (b) as amended, effective July 1, 1977, employees shall have the right to have admonitory material concerning problems that have not reoccurred, removed from their files.
28.2 SITE FILES (2000)
28.2.1 The site file, maintained at the employee’s work location, shall contain information which is appropriate to record keeping related to the employee’s work including but not limited to such information as attendance records, formal evaluations, official notices, letter, etc.
28.2.2 Access to the file, other than routine maintenance by the principal’s secretary or designee shall include those appropriate administrative employees of the District who have a need to know. The file shall contain a “file review signature sheet.” Anyone who accesses the file shall sign and date this review sheet.
28.2.3 Upon prior request, all materials placed in the employee’s file shall be available at reasonable times for the employee’s inspection in the presence of the person(s) responsible for keeping the files. Whenever possible, the file shall be made available within two (2) work days of said request.
28.2.4 Written or verbal communication which is to be noted in the site file and is of a derogatory nature shall not be placed in the employee'’ site file until the employee has had the opportunity to read the material. The .
B. After reading the material, the employee shall acknowledge that he/she has read such material by affixing his/her signature on the actual sign a copy to be filed. Such , with the understanding that such signature merely signifies that the employee has read the material to be filed, and does not necessarily indicate agreement with its contents. If the content of such employee refuses to sign the material his/her Union representative will do so as verification that the employee has been presented with the material. Failure by the employee to provide a signed copy for inclusion in the file shall not prevent a copy from being filed therein.
28.2.5 Anonymous communications C. The employee shall have the right to place explanatory notes or letters in said employee’s personnel file pertinent to any written or printed material, and this shall be attached to the file copy, provided, however, such explanation shall be limited to five (5) standard sheets of paper.
D. The employee shall be permitted to examine said employee’s personnel file upon reasonable request.
E. The employee, with or without a union xxxxxxx, shall have the right to copy materials form said employee’s personnel file at a charge of ten cents (.10) per page.
F. Material of a non-professional nature (i.e. letters from parents, newspaper clippings, records of phone calls, etc.) shall not be maintained placed in any employee file without the employee’s knowledge.
G. All materials placed in the site filefiles must bear the date and have affixed the signature of the writer, or other proper identification as to source.
28.2.6 An employee H. All material that could be used against the employee’s future employment, excluding annual evaluations, over two (2) years old, will be removed.
I. No material may request a review of his Site File and upon agreement and approval be removed or destroyed without the consent of the site supervisor employee.
J. All employees shall be advised of the nature, purpose and location of all files that exist in the school system that may contain material pertaining to the employee’s employment.
K. All employees shall be informed of their right regarding the filing of materials and of their right to inspect them with Employer present.
L. For the purpose of compiling information pertinent to a grievance, a Union representative may copy material from an employee’s file other than official records such as evaluationspersonal documents (i.e. medical records, attendance records may be removed. If an agreement cannot be reached regarding etc.) with the removal of materials, the employee may initiate a grievance at Level IIemployee’s authorization.
28.2.7 When an employee transfers to another school/location, the Site File shall be transferred to the new school/location as long as there is no grievance pending.
Appears in 1 contract
Samples: Collective Bargaining Agreement
EMPLOYEE FILES. 28.1 PERSONNEL FILES (1999)a) The Employer and the Union agree that the Employer shall maintain confidential employee records. The Employee will advise Human Resources Services (HRS) immediately, via self service module, if there is any change in personal data, such as name, address or telephone number.
28.1.1 Upon prior request(b) The employee file shall include items concerning the record of employment including, but not limited to, appointment letter, salary history, as well as any documentation in accordance with Article 11, all materials placed in of which is normally copied to the employee's file and originating within Employee concurrent with their addition to the school system, shall be available (except as provided in Section 28.1.4) at reasonable times for the employee's inspection in the presence of the person(s) responsible for keeping the filesfile.
28.1.2 Material originating within the District and which is derogatory to an employee's conduct, service, character, or personality shall not be placed in an employee's file unless the employee has had an opportunity to read the material. The employee shall acknowledge that he/she has read such material by affixing his/her signature on the actual copy to be filed. Such signature does not indicate agreement with the content of such material.
28.1.3 The employee (c) Employees shall have the right to answer any material filed, and his/her answer shall be submitted to the principal or supervisor and forwarded to the Human Resources Division where it shall be attached to all examine their employee file copies.
28.1.4 All references and information, originating outside the District on the basis of confidentiality, and information obtained within the District in the process of recommending the employee for employment or promotion shall not be subject to this Agreement and therefore shall not be available for inspection by the employee.
28.1.5 The employee shall have the right to place pertinent material in his/her file. This material shall be submitted to the principal or supervisor and forwarded to the Assistant Superintendent, Human Resources, who shall place the material in the employee's file. The principal, supervisor or other administrative personnel shall have the right to attach comments to such materials subject to Section 28.1.2. No such material shall be deleted without the employee's consent.
28.1.6 Employees shall have the right, upon request, to review the contents of their personnel file. An employee will be entitled to have a representative of the Association accompany him/her during such review.
28.1.7 In accordance with NRS 391.313 (b) as amended, effective July 1, 1977, employees shall have the right to have admonitory material concerning problems that have not reoccurred, removed from their files.
28.2 SITE FILES (2000)
28.2.1 The site file, maintained at the employee’s work location, shall contain information which is appropriate to record keeping related to the employee’s work including but not limited to such information as attendance records, formal evaluations, official notices, letter, etc.
28.2.2 Access to the file, other than routine maintenance by the principal’s secretary or designee shall include those appropriate administrative employees of the District who have a need to know. The file shall contain a “file review signature sheet.” Anyone who accesses the file shall sign and date this review sheet.
28.2.3 Upon prior request, all materials placed in the employee’s file shall be available at reasonable times for the employee’s inspection in the presence of a member of HRS staff, by appointment. Upon request and within 1 week following the person(srequest, Employees will be provided with a photocopy of any requested documents from their file. The Employee is free to point out any alleged factual errors and proven errors will be corrected. On the same basis, an Employee will have access to their Employee Health/Return-to Work file, Employee Medical file, and the file containing their personal information held by their Supervisor.
(d) responsible Upon receipt of a written request from the Employee, HRS will confirm that all warnings and suspensions have been removed from their file and administered in accordance with Article 11.
(e) Subject to legal and/or statutory requirements, when HRS receives requests from an external agency for keeping personal or employment related information regarding an Employee, it will confirm employment only. Additional information shall only be divulged with the written authorization of the Employee.
(f) Access to personnel files will be limited to:
i. the Employee;
ii. staff in HR; and
iii. other authorized University officials in connection with personnel,administrative and/or labour relations matters
(g) All Employee Health / Return-to-Work files will be kept in an area separate from all other personnel files and under secure conditions.
(h) Access will be limited to the Employee and authorized persons within HR who have a legitimate reason to access such files. Whenever possible, it being understood that such persons may be required to supply information from those files to:
i. the Employee’s Supervisor to facilitate return to work, and where relevant, accommodation, excluding information disclosing diagnosis, the file shall be made available within two (2) work days of said request.
28.2.4 Written or verbal communication which is to be noted in the site file and is designation of a derogatory nature shall not medical specialist or the treatment type;
ii. the Employer’s authorized agents to administer the disability insurance program; or
iii. the Workplace Safety and Insurance Board (WSIB). Access to any other persons will only be placed in the employee'’ site file until the employee has had the opportunity to read the material. The employee shall acknowledge that he/she has read such material by affixing his/her signature on the actual copy to be filed. Such signature does not indicate agreement provided with the content of such material.
28.2.5 Anonymous communications shall not be maintained in the site file.
28.2.6 An employee may request a review of his Site File and upon agreement and approval prior written authorization of the site supervisor material other than official records such as evaluations, attendance records may be removed. If an agreement cannot be reached regarding the removal Employee or their Power of materials, the employee may initiate a grievance at Level IIAttorney.
28.2.7 When an employee transfers to another school/location, the Site File shall be transferred to the new school/location as long as there is no grievance pending.
Appears in 1 contract
Samples: Collective Agreement
EMPLOYEE FILES. 28.1 PERSONNEL FILES (1999)
28.1.1 Upon prior request, all materials placed in the employee's file and originating within the school system, shall be available (except as provided in Section 28.1.4) at reasonable times for the employee's inspection in the presence of the person(s) responsible for keeping the files.
28.1.2 Material originating within the District and which is derogatory A. No material relating to an employee's discipline, conduct, service, character, or personality personality, shall not be placed place permanently in an employee's any file unless the employee has had an opportunity to read the material. The employee shall acknowledge that he/she has read such material by affixing his/her signature on the actual copy to be filed. Such signature does not indicate agreement with the content of such material.
28.1.3 The employee shall have the right to answer any material filed, and his/her answer shall be submitted to the principal or supervisor and forwarded to the Human Resources Division where it shall be attached to all file copies.
28.1.4 All references and information, originating outside the District on the basis of confidentiality, and information obtained within the District in the process of recommending the employee for employment or promotion shall not be subject to this Agreement and therefore shall not be available for inspection by the employee.
28.1.5 The employee shall have the right to place pertinent material in his/her file. This material shall be submitted to the principal or supervisor and forwarded to the Assistant Superintendent, Human Resources, who shall place the material in the employee's file. The principal, supervisor or other administrative personnel shall have the right to attach comments to such materials subject to Section 28.1.2. No such material shall be deleted without the employee's consent.
28.1.6 Employees shall have the right, upon request, to review the contents of their personnel file. An employee will be entitled to have a representative of the Association accompany him/her during such review.
28.1.7 In accordance with NRS 391.313 (b) as amended, effective July 1, 1977, employees shall have the right to have admonitory material concerning problems that have not reoccurred, removed from their files.
28.2 SITE FILES (2000)
28.2.1 The site file, maintained at the employee’s work location, shall contain information which is appropriate to record keeping related to the employee’s work including but not limited to such information as attendance records, formal evaluations, official notices, letter, etc.
28.2.2 Access to the file, other than routine maintenance by the principal’s secretary or designee shall include those appropriate administrative employees of the District who have a need to know. The file shall contain a “file review signature sheet.” Anyone who accesses the file shall sign and date this review sheet.
28.2.3 Upon prior request, all materials placed in the employee’s file shall be available at reasonable times for the employee’s inspection in the presence of the person(s) responsible for keeping the files. Whenever possible, the file shall be made available within two (2) work days of said request.
28.2.4 Written or verbal communication which is to be noted in the site file and is of a derogatory nature shall not be placed in the employee'’ site file until the employee has had the opportunity to read the material. The .
B. After reading the material, the employee shall acknowledge that he/she has read such material by affixing his/her signature on the actual sign a copy to be filed. Such , with the understanding that such signature merely signifies that the employee has read the material to be filed, and does not necessarily indicate agreement with its contents. If the content of such employee refuses to sign the material his/her Union representative will do so as verification that the employee has been presented with the material. Failure by the employee to provide a signed copy for inclusion in the file shall not prevent a copy from being filed therein.
28.2.5 Anonymous communications C. The employee shall have the right to place explanatory notes or letters in said employee's personnel file pertinent to any written or printed material, and this shall be attached to the file copy, provided, however, such explanation shall be limited to five (5) standard sheets of paper.
D. The employee shall be permitted to examine said employee's personnel file upon reasonable request.
E. The employee·, with or without a union xxxxxxx, shall have the right to copy materials form said employee's personnel file at a charge of ten cents (.10) per page.
F. Material of a non-professional nature (i.e. letters from parents, newspaper clippings, records of phone calls, etc.) shall not be maintained placed in any employee file without the employee's knowledge.
G. All materials placed in the site filefiles must bear the date and have affixed the signature of the writer, or other proper identification as to source.
28.2.6 An employee H. All material that could be used against the employee's future employment, excluding annual evaluations, over two (2) years old, will be removed.
I. No material may request a review of his Site File and upon agreement and approval be removed or destroyed without the consent of the site supervisor employee.
J. All employees shall be advised of the nature, purpose and location of all files that exist in the school system
K. All employees shall be informed of their right regarding the filing of materials and of their right to inspect them with Employer present.
L. For the purpose of compiling information pertinent to a grievance, a Union representative may copy material from an employee's file other than official records such as evaluationspersonal documents (i.e. medical records, attendance records may be removed. If an agreement cannot be reached regarding etc.) with the removal of materials, the employee may initiate a grievance at Level IIemployee's authorization.
28.2.7 When an employee transfers to another school/location, the Site File shall be transferred to the new school/location as long as there is no grievance pending.
Appears in 1 contract
Samples: Collective Bargaining Agreement
EMPLOYEE FILES. 28.1 PERSONNEL FILES (1999)
28.1.1 Upon prior request, all materials placed in the employee's file and originating within the school system, shall be available (except as provided in Section 28.1.4) at reasonable times for the employee's inspection in the presence of the person(s) responsible for keeping the files.
28.1.2 Material originating within the School District and which is derogatory to an employee's conduct, service, character, or personality shall not be placed in an employee's file unless the employee has had an opportunity to read the material. The employee shall acknowledge that he/she has read such material by affixing his/her signature on the actual copy to be filed. Such signature does not indicate agreement with the content of such material.
28.1.3 The employee shall have the right to answer any material filed, and his/her answer shall be submitted to the principal or supervisor and forwarded to the Talent Office the Human Resources Division where it shall be attached to all file copies.
28.1.4 All references and information, originating outside the School District on the basis of confidentiality, and information obtained within the School District in the process of recommending the employee for employment or promotion shall not be subject to this Agreement and therefore shall not be available for inspection by the employee.
28.1.5 The employee shall have the right to place pertinent material in his/her filefile that are reasonably pertinent to his/her employment with the School District. This material shall be submitted to the principal or supervisor and forwarded to the Deputy Assistant Superintendent, Human and the Talent OfficeHuman Resources, who shall place the material in the employee's file. The principal, supervisor or other administrative personnel shall have the right to attach comments to such materials subject to Section Article 28.1.2. No such material shall be deleted without the employee's consent.
28.1.6 Employees shall have the right, upon request, to review the contents of their personnel file. An employee will be entitled to have a representative of the Association accompany him/her during such review.
28.1.7 In accordance with NRS 391.313 (b) as amended, effective July 1, 19771977 NRS 391.755(2), employees shall have the right to have admonitory material concerning problems that have not reoccurred, removed from their files.
28.2 SITE FILES (2000)
28.2.1 The site file, maintained at the employee’s work location, shall contain information which is appropriate to record keeping related to the employee’s work including but not limited to such information as attendance records, formal evaluations, official notices, letter, etc.
28.2.2 Access to the file, other than routine maintenance by the principal’s secretary or designee shall include those appropriate administrative employees of the School District who have a need to know. The file shall contain a “file review signature sheet.” Anyone who accesses the file shall sign and date this review sheet.
28.2.3 Upon prior request, all materials placed in the employee’s file shall be available at reasonable times for the employee’s inspection in the presence of the person(s) responsible for keeping the files. Whenever possible, the file shall be made available within two (2) work days of said request.
28.2.4 Written or verbal communication communications which is to be are to be noted in the site file and is are of a derogatory nature shall not be placed in the employee’s'’ site file until the employee has had the opportunity to read the material. The employee shall acknowledge that he/she has read such material by affixing his/her signature on the actual copy to be filed. Such signature does not indicate agreement with the content of such material.
28.2.5 Anonymous communications shall not be maintained in the site file.
28.2.6 An employee may request a review of his Site File and upon agreement and approval of the site supervisor material other than official records such as evaluations, attendance records may be removed. If an agreement cannot be reached regarding the removal of materials, the employee may initiate a grievance at Level II.
28.2.7 When an employee transfers to another school/location, the Site File shall be transferred to the new school/location as long as there is no grievance pending.
Appears in 1 contract
Samples: Negotiated Agreement
EMPLOYEE FILES. 28.1 PERSONNEL FILES (1999)a) The Employer and the Union agree that the Employer shall maintain confidential employee records. The Employee will advise Human Resources Services (HRS) immediately, in writing, if there is any change in personal data, such as name, address or telephone number.
28.1.1 Upon prior request(b) The employee file for the Employee shall include items concerning the record of employment including, but not limited to, appointment letter, salary history, as well as any documentation in accordance with Article 11, all materials placed in of which is normally copied to the employee's file and originating within Employee concurrent with their addition to the school system, shall be available (except as provided in Section 28.1.4) at reasonable times for the employee's inspection in the presence of the person(s) responsible for keeping the filesfile.
28.1.2 Material originating within the District and which is derogatory to an employee's conduct, service, character, or personality shall not be placed in an employee's file unless the employee has had an opportunity to read the material. The employee shall acknowledge that he/she has read such material by affixing his/her signature on the actual copy to be filed. Such signature does not indicate agreement with the content of such material.
28.1.3 The employee (c) Employees shall have the right to answer any material filed, and his/her answer shall be submitted to the principal or supervisor and forwarded to the Human Resources Division where it shall be attached to all examine their employee file copies.
28.1.4 All references and information, originating outside the District on the basis of confidentiality, and information obtained within the District in the process of recommending the employee for employment or promotion shall not be subject to this Agreement and therefore shall not be available for inspection by the employee.
28.1.5 The employee shall have the right to place pertinent material in his/her file. This material shall be submitted to the principal or supervisor and forwarded to the Assistant Superintendent, Human Resources, who shall place the material in the employee's file. The principal, supervisor or other administrative personnel shall have the right to attach comments to such materials subject to Section 28.1.2. No such material shall be deleted without the employee's consent.
28.1.6 Employees shall have the right, upon request, to review the contents of their personnel file. An employee will be entitled to have a representative of the Association accompany him/her during such review.
28.1.7 In accordance with NRS 391.313 (b) as amended, effective July 1, 1977, employees shall have the right to have admonitory material concerning problems that have not reoccurred, removed from their files.
28.2 SITE FILES (2000)
28.2.1 The site file, maintained at the employee’s work location, shall contain information which is appropriate to record keeping related to the employee’s work including but not limited to such information as attendance records, formal evaluations, official notices, letter, etc.
28.2.2 Access to the file, other than routine maintenance by the principal’s secretary or designee shall include those appropriate administrative employees of the District who have a need to know. The file shall contain a “file review signature sheet.” Anyone who accesses the file shall sign and date this review sheet.
28.2.3 Upon prior request, all materials placed in the employee’s file shall be available at reasonable times for the employee’s inspection in the presence of a member of HRS staff, by appointment. Upon request and within 5 Working Days following the person(s) responsible for keeping request, Employees will be provided with a photocopy of any requested documents from their file. The Employee is free to point out any alleged factual errors and proven errors will be corrected. On the files. Whenever possiblesame basis, an Employee will have access to her their Employee Health/Return-to Work file, Employee Medical file, and the file shall be made available within two (2) work days of said requestcontaining her personal information held by her their Supervisor.
28.2.4 Written or verbal communication which is to be noted in (d) Upon receipt of a written request from the site Employee, HRS will confirm that all warnings and suspensions have been removed from her their file and is administered in accordance with Article 11.
(e) Employees will notify HRS of a derogatory nature changes in information related to their spouses and dependent(s) necessary to administer benefits.
(f) Subject to legal and/or statutory requirements, when HRS receives requests from an external agency for personal or employment related information regarding an Employee, it will confirm employment only. Additional information shall not only be placed in the employee'’ site file until the employee has had the opportunity to read the material. The employee shall acknowledge that he/she has read such material by affixing his/her signature on the actual copy to be filed. Such signature does not indicate agreement divulged with the content of such material.
28.2.5 Anonymous communications shall not be maintained in the site file.
28.2.6 An employee may request a review of his Site File and upon agreement and approval written authorization of the site supervisor material other than official records such as evaluations, attendance records may be removed. If an agreement cannot be reached regarding the removal of materials, the employee may initiate a grievance at Level IIEmployee.
28.2.7 When an employee transfers to another school/location, the Site File shall be transferred to the new school/location as long as there is no grievance pending.
Appears in 1 contract
Samples: Collective Agreement
EMPLOYEE FILES. 28.1 PERSONNEL FILES (1999)A. Official Personnel Files
28.1.1 Upon prior request, all materials placed in the employee's file and originating within the school system, shall be available (except as provided in Section 28.1.4) at reasonable times for the employee's inspection in the presence of the person(s) responsible for keeping the files.
28.1.2 Material originating within the District and which is 1. No derogatory material related to an employee's conduct, service, character, character or personality shall not be placed in an employee's the file unless it is signed by the person submitting the information and the employee has had an opportunity to read review the material. Any such material shall be removed from the file no later than ten (10) years following the date on which it is placed in the file, except for formal observation reports or evaluations which shall not be removed from the file, and provided that no other derogatory material has been placed in the file within that time. However, the request for removal must be initiated by the employee. In addition, no material required for an active grievance or disciplinary action will be removed until completion of those proceedings is effected.
2. The employee shall be given the opportunity to acknowledge that hes/she he has read such material by affixing hisher/her his signature on the actual copy to be filed. Such filed with the understanding that such signature merely signifies that s/he has read the material to be filed and does not necessarily indicate agreement with the content of such materialits contents.
28.1.3 3. An employee's refusal to sign will be noted by an administrator and a witness.
4. The employee shall have the right to submit a written answer to any material filed, including but not limited to observation reports, evaluations, and hisannual performance reviews, and her/her his answer shall be submitted to the principal or supervisor and forwarded to the Human Resources Division where it shall be attached to all the file copies.
28.1.4 All references and information, originating outside the District on the basis copy. The response of confidentiality, and information obtained within the District in the process of recommending the employee for employment or promotion shall not be subject to this Agreement and therefore shall not be available for inspection by the employee.
28.1.5 The employee shall have the right to place pertinent material in his/her file. This material shall be submitted to the principal or supervisor and forwarded to the Assistant Superintendent, Human Resources, who shall place within ten (10) school days of notification that the material in the employee's file. The principal, supervisor or other administrative personnel shall have the right to attach comments to such materials subject to Section 28.1.2. No such material shall be deleted without the employee's consenthas been filed.
28.1.6 5. Employees shall will have the right, upon request, to review the contents of their personnel filefiles and to make copies of any documents in it at their expense. An employee will be entitled to have a representative of the an Association Representative accompany himher/her him during such review. An administrator or designee shall be present during such review.
28.1.7 In accordance with NRS 391.313 (b) as amended6. Reasonable arrangements for the purpose of examining personnel files shall be made mutually by the Administration and the Association so that the Administration will not be overwhelmed by a deluge of employees seeking simultaneously to examine their files.
7. The employee shall indicate in a writing to be placed in her/his file that s/he has examined same.
8. Only those persons who have an official right and reason for doing so may inspect an employee's file.
9. Administrators shall place in employees' files information of a positive nature indicating competencies and achievements. Any such material received from concerned, effective July 1, 1977, employees responsible outside sources shall also be included in the employee's file.
10. The employee shall have the right to have admonitory material concerning problems that have not reoccurred, removed from their files.
28.2 SITE FILES (2000)
28.2.1 The site file, maintained at the employee’s work location, shall contain add to her/his file any additional information which is appropriate to record keeping related to the employee’s work including but not limited to such information as attendance records, formal evaluations, official notices, letter, etc.
28.2.2 Access to the file, other than routine maintenance by the principal’s secretary or designee shall include those appropriate administrative employees of the District who have a need to knowand material. The file shall contain a “file review signature sheet.” Anyone who accesses the file shall sign and date this review sheet.
28.2.3 Upon prior request, all materials placed in the employee’s file administrator shall be available at reasonable times for the employee’s inspection in the presence of the person(s) responsible for keeping the files. Whenever possible, the file shall be made available within two (2) work days of said request.
28.2.4 Written or verbal communication which is to be noted in the site file and is of a derogatory nature shall not be placed in the employee'’ site file until the employee has had given the opportunity to read the material. The employee shall acknowledge that hes/she he has read such material materials by affixing hisher/her his signature on the actual copy to be filed. Such filed with the understanding that such signature merely signifies that s/he has read the material to be filed and does not necessarily indicate agreement with the content of such materialits contents.
28.2.5 Anonymous communications 11. Teacher observation reports/evaluations and responses to same, including all evidence, artifacts and detail, shall not be maintained included in the site fileteacher’s file in hard copy.
28.2.6 An employee may request a review of his Site File and upon agreement and approval of the site supervisor material other than official records such as evaluations, attendance records may be removed. If an agreement cannot be reached regarding the removal of materials, the employee may initiate a grievance at Level II.
28.2.7 When an employee transfers to another school/location, the Site File shall be transferred to the new school/location as long as there is no grievance pending.
Appears in 1 contract
Samples: Employee Agreement
EMPLOYEE FILES. 28.1 PERSONNEL FILES (1999)
28.1.1 Upon prior request, all materials placed in the employee's file and originating within the school system, A. Official employee files shall be available (except as provided maintained in Section 28.1.4) at reasonable times for accordance with the employee's inspection in the presence of the person(s) responsible for keeping the files.following procedures:
28.1.2 Material originating within the District and which is 1. No derogatory material related to an employee's ’s conduct, service, character, character or personality shall not be placed in an employee's the file unless it is signed by the person submitting the information and the employee has had an opportunity to read review the material.
2. The employee shall be given the opportunity to acknowledge that hes/she he has read such material by affixing his/her signature on the actual copy to be filed. Such filed with the understanding that such signature merely signifies that s/he has read the material to be filed and does not necessarily indicate agreement with the content of such materialits contents.
28.1.3 3. An employee’s refusal to sign will be noted by his/her immediate supervisor and a witness.
4. The employee shall have the right to submit a written answer to any material filed, filed and his/her answer shall be submitted attached to the principal or supervisor and forwarded to the Human Resources Division where it shall be attached to all file copiescopy.
28.1.4 All references and information, originating outside the District on the basis of confidentiality, and information obtained within the District in the process of recommending the employee for employment or promotion shall not be subject to this Agreement and therefore shall not be available for inspection by the employee.
28.1.5 The employee shall have the right to place pertinent material in his/her file5. This material shall be submitted to the principal or supervisor and forwarded to the Assistant Superintendent, Human Resources, who shall place the material in the employee's file. The principal, supervisor or other administrative personnel shall have the right to attach comments to such materials subject to Section 28.1.2. No such material shall be deleted without the employee's consent.
28.1.6 Employees shall will have the right, upon request, to review the contents of their personnel filefiles and to make copies of any documents in it at their expense. An employee will be entitled to have a an Association representative of the Association accompany him/her during such review. An administrator shall be present during such review.
28.1.7 In accordance with NRS 391.313 (b) as amended6. Reasonable arrangements for the purpose of examining personnel files shall be made mutually by the Administration and the Association so that the Administration will not be overwhelmed by a deluge of employees seeking, effective July 1simultaneously to examine their files.
7. The employee shall indicate in a writing to be placed in his/her file that s/he has examined same.
8. Only those persons who have an official right and reason for doing so may inspect an employee’ s file.
9. Administrators shall place in employees’ files information of a positive nature indicating competencies and achievements. Any such material received from concerned, 1977, employees responsible outside sources shall also be included in the employee’s file.
10. The employee shall have the right to have admonitory material concerning problems that have not reoccurred, removed from their files.
28.2 SITE FILES (2000)
28.2.1 The site file, maintained at the employee’s work location, shall contain add to his/her file any additional information which is appropriate to record keeping related to the employee’s work including but not limited to such information as attendance records, formal evaluations, official notices, letter, etc.
28.2.2 Access to the file, other than routine maintenance by the principal’s secretary or designee shall include those appropriate administrative employees of the District who have a need to know. The file shall contain a “file review signature sheet.” Anyone who accesses the file shall sign and date this review sheet.
28.2.3 Upon prior request, all materials placed in the employee’s file shall be available at reasonable times for the employee’s inspection in the presence of the person(s) responsible for keeping the files. Whenever possible, the file shall be made available within two (2) work days of said request.
28.2.4 Written or verbal communication which is to be noted in the site file and is of a derogatory nature shall not be placed in the employee'’ site file until the employee has had the opportunity to read the material. The employee shall be given the opportunity to acknowledge that hes/she he has read such material materials by affixing his/her signature on the actual copy to be filed. Such filed with the understanding that such signature merely signifies that s/he has read the material to be filed and does not necessarily indicate agreement with the content of such materialits contents.
28.2.5 Anonymous communications 11. In the event that the Board or Administration wishes to use materials such as written memos or notes which are not a part of the official personnel file in making decisions concerning the promotion of an employee, the employee shall upon request be shown these materials and have one (1) week in which to make verbal and/or written comments about them. Letters in response to requests for references shall not be maintained in the site filecovered by this section.
28.2.6 An employee may request a review of his Site File and upon agreement and approval of the site supervisor material other than official records such as evaluations, attendance records may be removed. If an agreement cannot be reached regarding the removal of materials, the employee may initiate a grievance at Level II.
28.2.7 When an employee transfers to another school/location, the Site File shall be transferred to the new school/location as long as there is no grievance pending.
Appears in 1 contract
Samples: Employee Agreement
EMPLOYEE FILES. 28.1 PERSONNEL FILES (1999)
28.1.1 Upon prior request, all materials placed in the employee's file and originating within the school system, shall be available (except as provided in Section 28.1.4) at reasonable times for the employee's inspection in the presence of the person(s) responsible for keeping the files.
28.1.2 Material originating within the District and which is derogatory to an employee's conduct, service, character, or personality shall not be placed in an employee's file unless the employee has had an opportunity to read the material. The employee shall acknowledge that he/she has read such material by affixing his/her signature on the actual copy to be filed. Such signature does not indicate agreement with the content of such material.
28.1.3 The employee shall have the right to answer any material filed, and his/her answer shall be submitted to the principal or supervisor and forwarded to the Human Resources Division where it shall be attached to all file copies.
28.1.4 All references and information, originating outside the District on the basis of confidentiality, and information obtained within the District in the process of recommending the employee for employment or promotion shall not be subject to this Agreement and therefore shall not be available for inspection by the employee.
28.1.5 The employee shall have the right to place pertinent material in his/her file. This material shall be submitted to the principal or supervisor and forwarded to the Assistant Superintendent, Human Resources, who shall place the material in the employee's file. The principal, supervisor or other administrative personnel shall have the right to attach comments to such materials subject to Section 28.1.2. No such material shall be deleted without the employee's consent.
28.1.6 10.1 Employees shall have the right, upon request, to review the contents of their personnel filefile and to make copies of any documents contained therein. An employee will Employees shall be entitled to have a representative of the Association accompany him/her during such a review.
28.1.7 In accordance with NRS 391.313 (b) as amended, effective July 1, 1977. At least once every year, employees shall have the right to have admonitory material concerning problems that have not reoccurred, removed from their files.
28.2 SITE FILES (2000)
28.2.1 The site file, maintained at the employee’s work location, shall contain information which is appropriate to record keeping related to the employee’s work including but not limited to such information as attendance records, formal evaluations, official notices, letter, etc.
28.2.2 Access to the file, other than routine maintenance by the principal’s secretary or designee shall include indicate those appropriate administrative employees of the District who have a need to know. The file shall contain a “file review signature sheet.” Anyone who accesses the file shall sign and date this review sheet.
28.2.3 Upon prior request, all documents and/or materials placed in the employee’s file that the employee believes for any reason to be inappropriate for retention. The Superintendent shall review said documents in consultation with the Building Administrator. If the Superintendent agrees, in the Superintendent’s sole discretion, the documents shall be available at reasonable times for removed from the personnel file and destroyed.
10.2 The Board shall maintain only one personnel file per employee’s inspection in the presence of the person(s) responsible for keeping the files. Whenever possible, the and said file shall be made available stored at the HUUSD Central Office. The Board agrees to protect the confidentiality of the contents of employee personnel files, and it shall not establish separate confidential files. It is agreed that the Building Administrator of each school may maintain a working file; however, any document within two (2) work days that working file which does not become part of said requestan employee’s official personnel file within one year of the date it was written shall be destroyed.
28.2.4 Written 10.3 Each employee personnel file shall have a cover sheet attached to it. The sheet will be formatted to provide for the recording of the following information: the name and title of each person granted access to said file, the signature and date of each inspection of the file by a properly authorized person, and the purpose of each individual inspection.
10.4 Material derogatory to an employee’s conduct, services, character, or verbal communication which is to be noted in the site file and is of a derogatory nature personality shall not be placed in the employee'’ site ’s personnel file until unless the employee has had the an opportunity to read review the material. The employee shall acknowledge that he/she the employee has read had a chance to review such material by affixing his/her the employee’s signature on to the actual copy to be filed. Such , with the expressed understanding that such signature does not indicate in no way indicates agreement with the content contents. The Support Staff employee also has the right to submit a written answer to the material within thirty (30) days of such material.
28.2.5 Anonymous communications shall not be maintained in the site file.
28.2.6 An employee may request a review of his Site File and upon agreement and approval receipt of the site supervisor material other than official records such as evaluationsdocument(s); the employee’s answer will be reviewed by the Superintendent, attendance records may be removed. If an agreement cannot be reached regarding the removal of materialsor his/her designee, the employee may initiate a grievance at Level II.
28.2.7 When an employee transfers to another school/location, the Site File shall be transferred and attached to the new school/location as long as there is no grievance pendingfile copy.
Appears in 1 contract
Samples: Master Agreement
EMPLOYEE FILES. 28.1 PERSONNEL FILES (1999)A. Official Personnel Files
28.1.1 Upon prior request, all materials placed in the employee's file and originating within the school system, shall be available (except as provided in Section 28.1.4) at reasonable times for the employee's inspection in the presence of the person(s) responsible for keeping the files.
28.1.2 Material originating within the District and which is 1. No derogatory material related to an employee's conduct, service, character, or personality shall not be placed in an employee's the file unless it is signed by the person submitting the information and the employee has had an opportunity to read review the material. Any such material shall be removed from the file no later than ten (10) years following the date on which it is placed in the file, except for formal observation reports or evaluations which shall not be removed from the file, and provided that no other derogatory material has been placed in the file within that time. However, the request for removal must be initiated by the employee. In addition, no material required for an active grievance or disciplinary action will be removed until completion of those proceedings is effected.
2. The employee shall be given the opportunity to acknowledge that hes/she he has read such material by affixing hisher/her his signature on the actual copy to be filed. Such filed with the understanding that such signature merely signifies that s/he has read the material to be filed and does not necessarily indicate agreement with the content of such materialits contents.
28.1.3 3. An employee's refusal to sign will be noted by an administrator and a witness.
4. The employee shall have the right to submit a written answer to any material filed, including but not limited to observation reports, evaluations, and hisannual performance reviews, and her/her his answer shall be submitted to the principal or supervisor and forwarded to the Human Resources Division where it shall be attached to all the file copies.
28.1.4 All references and information, originating outside the District on the basis copy. The response of confidentiality, and information obtained within the District in the process of recommending the employee for employment or promotion shall not be subject to this Agreement and therefore shall not be available for inspection by the employee.
28.1.5 The employee shall have the right to place pertinent material in his/her file. This material shall be submitted to the principal or supervisor and forwarded to the Assistant Superintendent, Human Resources, who shall place within ten (10) school days of notification that the material in the employee's file. The principal, supervisor or other administrative personnel shall have the right to attach comments to such materials subject to Section 28.1.2. No such material shall be deleted without the employee's consenthas been filed.
28.1.6 5. Employees shall will have the right, upon request, to review the contents of their personnel filefiles and to make copies of any documents in it at their expense. An employee will be entitled to have a representative of the an Association Representative accompany himher/her him during such review. An administrator or designee shall be present during such review.
28.1.7 In accordance with NRS 391.313 (b) as amended6. Reasonable arrangements for the purpose of examining personnel files shall be made mutually by the Administration and the Association so that the Administration will not be overwhelmed by a deluge of employees seeking simultaneously to examine their files.
7. The employee shall indicate in a writing to be placed in her/his file that s/he has examined same.
8. Only those persons who have an official right and reason for doing so may inspect an employee's file.
9. Administrators shall place in employees' files information of a positive nature indicating competencies and achievements. Any such material received from concerned, effective July 1, 1977, employees responsible outside sources shall also be included in the employee's file.
10. The employee shall have the right to have admonitory material concerning problems that have not reoccurred, removed from their files.
28.2 SITE FILES (2000)
28.2.1 The site file, maintained at the employee’s work location, shall contain add to her/his file any additional information which is appropriate to record keeping related to the employee’s work including but not limited to such information as attendance records, formal evaluations, official notices, letter, etc.
28.2.2 Access to the file, other than routine maintenance by the principal’s secretary or designee shall include those appropriate administrative employees of the District who have a need to knowand material. The file shall contain a “file review signature sheet.” Anyone who accesses the file shall sign and date this review sheet.
28.2.3 Upon prior request, all materials placed in the employee’s file administrator shall be available at reasonable times for the employee’s inspection in the presence of the person(s) responsible for keeping the files. Whenever possible, the file shall be made available within two (2) work days of said request.
28.2.4 Written or verbal communication which is to be noted in the site file and is of a derogatory nature shall not be placed in the employee'’ site file until the employee has had given the opportunity to read the material. The employee shall acknowledge that hes/she he has read such material materials by affixing hisher/her his signature on the actual copy to be filed. Such filed with the understanding that such signature merely signifies that s/he has read the material to be filed and does not necessarily indicate agreement with the content of such materialits contents.
28.2.5 Anonymous communications 11. Teacher observation reports/evaluations and responses to same, including all evidence, artifacts and detail, shall not be maintained included in the site fileteacher’s file in hard copy.
28.2.6 An employee may request a review of his Site File and upon agreement and approval of the site supervisor material other than official records such as evaluations, attendance records may be removed. If an agreement cannot be reached regarding the removal of materials, the employee may initiate a grievance at Level II.
28.2.7 When an employee transfers to another school/location, the Site File shall be transferred to the new school/location as long as there is no grievance pending.
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Samples: Employee Agreement
