Common use of EMPLOYEE REPRESENTATIVES Clause in Contracts

EMPLOYEE REPRESENTATIVES. The Union may, by written notice to the Director of Human Resources and the Director of Health and Human Services, designate the Union Chapter President and five (5) of its members as shop stewards. Shop stewards shall be permitted reasonable time for Union activities. Total employee time in all the Union bargaining units spent on Union business during each week shall not exceed twenty (20) hours and no individual employee shall spend more than four (4) hours of County time on Union business, exclusive of the Professional Performance, Safety, and MOU Cleanup Committees. Union activity shall be defined as participating in resolution of contract disputes during the life of the Agreement and the adjustment of grievances of employees in the bargaining unit, subject to the limitations set forth in this Agreement. These permitted activities performed during the normal employee duty time of such designated shop stewards shall fall within one of the following categories: 1. Discuss with an employee a grievance or complaint. 2. Make inquiries in order to obtain relevant information related to a grievance, including discussions with supervisors, other employees or other management officials. 3. Assist employees in preparation for, or represent employees and review steps of the grievance procedure or arbitration. 4. Participate in discussions or meetings with supervisors, other management officials, or other involved parties, e.g., the Union, regarding grievances and such other issues directly related to wages, hours or working conditions, and mutually agreed-upon matters. 5. Prepare for scheduled meetings between the County and the Union. When any shop xxxxxxx is conducting business as defined above, the xxxxxxx will request the permission of his/her immediate supervisor in reasonable advance of any meeting, advising the supervisor of his/her destination and when he/she expects to return. Upon returning to his/her duty station, the shop xxxxxxx will notify his/her supervisor. Upon arriving at the work place of an employee to be represented, the shop xxxxxxx shall normally be permitted to contact the employee. The represented employee also shall be required to request permission for time off in reasonable advance of any meeting. To the maximum extent possible, interviews between representatives and the employees will be held away from other employees and away from the public. All union activities shall be conducted in such a manner as not to disrupt departmental business or the activities of the employees involved.

EMPLOYEE REPRESENTATIVES. The Union may, by written notice to the Director of or Human Resources and the Director of Health and Human Services, designate the Union Chapter President and five (5) of its members as shop stewards. Shop stewards shall be permitted reasonable time for Union activities. Total employee time in all the Union union bargaining units spent on Union business during each week shall not exceed twenty twenty-eight (2028) hours hours, and no individual employee shall spend more than four (4) hours of County time on Union business, business exclusive of the Professional Performance, Safety, and MOU Cleanup CommitteesSafety Committee. Union activity shall be defined as participating in resolution of contract disputes during the life of the Agreement and the adjustment of grievances of employees in the bargaining unit, subject to the limitations set forth in this Agreement. These permitted activities performed during the normal employee duty time of such designated shop stewards shall fall within one of the following categories: 1. Discuss with an employee a grievance or complaint. 2. Make inquiries in order to obtain relevant information related to a grievance, including discussions with supervisors, other employees or other management officials. 3. Assist employees in preparation for, or represent employees in, the appeal and review steps of the grievance procedure or in arbitration. 4. Participate in discussions or meetings with supervisors, other management officials, or other involved parties, e.g., the Union, regarding grievances and such other issues directly related to wages, hours or working conditions, and mutually agreed-upon matters. 5. Prepare for scheduled meetings between the County and the Union. Union When any shop xxxxxxx is conducting business as defined above, the xxxxxxx will request the permission of his/her immediate supervisor in reasonable advance of any meeting, advising the supervisor of his/her destination and when he/she expects to return. Upon returning to his/her duty station, the shop xxxxxxx will notify his/her supervisor. Upon arriving at the work place workplace of an employee to be represented, the shop xxxxxxx shall normally be permitted to contact the employee. The represented employee also shall be required to request permission for time off in reasonable advance of any meeting. To the maximum extent possible, interviews between representatives and the employees will be held away from other employees and away from the public. All union activities shall be conducted in such a manner as not to disrupt departmental business or the activities of the employees involved.

EMPLOYEE REPRESENTATIVES. A. The Union Association may, by written notice to the Director of Human Resources and the Director of Health and Human ServicesResources, designate the Union Chapter President and five (5) certain of its members within the representation unit as shop stewardsemployee representatives. Shop stewards Employee representatives shall be permitted reasonable time for Union Association activities. Total employee time in all the Union bargaining units spent on Union Association business during each week shall not exceed twenty forty (2040) hours hours, and no individual employee shall spend more than four (4) hours per week of County time on Union Association business, exclusive . Upon agreement of the Professional Performanceparties, Safety, and MOU Cleanup Committeesadditional release time for an individual employee can be extended as circumstances require. Union All release time shall be recorded on timesheets using the appropriate payroll code. Association activity shall be defined as participating in resolution of contract disputes during the life of the Agreement and the adjustment of grievances of employees in the bargaining unit, subject to the limitations set forth in this Agreement. These permitted activities performed during the normal employee employee-duty time of such designated shop stewards employee representatives shall fall within one of the following categories:. 1. Discuss with an employee a grievance or complaint. 2. Make inquiries in order to obtain relevant information related to a grievance, including discussions with supervisors, other employees employees, or other management officialsofficials provided that such inquiry will not include the right, while on County time, to question visitors or non-employees of the County. 3. Assist association employees in preparation for, or represent employees in, or attend, the appeal and review steps of the grievance procedure or in arbitration, and/or in personnel commission meetings and/or hearings. 4. Participate in discussions or Attend meetings with supervisors, supervisors or other management officials, officials with respect to association employee grievance adjustments; consultation or other involved parties, e.g., the Union, regarding grievances and such other issues general discussion directly related to wages, hours hours, or working conditions, ; and matters mutually agreed-upon mattersagreed upon. 5. Prepare for scheduled meetings between mutually agreed upon by the County and the UnionAssociation to be scheduled for conferral or other purposes. 6. Release time shall be granted for any other matters reasonably related to Association business by mutual agreement between the parties. When any shop xxxxxxx an employee representative is conducting business as defined above, the xxxxxxx representative will request the permission of his/her immediate supervisor in reasonable advance of any meeting, advising the supervisor of his/her destination and when he/she expects to return. The supervisor will grant such request unless work processes require the presence of the employee at that time. Upon returning to his/her duty station, the shop xxxxxxx employee representative will notify his/her supervisor. Upon arriving at the work place of an employee to be represented, the shop xxxxxxx shall employee representative will normally be permitted to contact the employee. The represented employee also shall be required to request permission for time off in reasonable advance of any meeting. To the maximum extent possible, interviews between representatives and the employees will be held away from other employees and away from the public. If the employee representative is not permitted to contact the employee at the immediate time of this arrival at the work place, the supervisor or designee, upon request, will advise the employee representative the reason why he/she cannot do so and the time when the employee will be available. B. All union Association activities shall be conducted in such a manner as not to disrupt departmental business or the work activities of the employees involved. C. Authorized representatives of the Association shall be allowed to post Association notices on bulletin boards maintained on County premises. D. Association's Right to Use of County Email System for Reasonable Association Activity/Business The Association shall have the right to reasonable use of the County's email system to communicate with its members about Association activity or business. The parties agree that reasonable use includes, generic bargaining updates, announcements concerning agreements reached with the County, arrangements about membership meetings, and the Association newsletter. It will be a violation of this agreement for MCMEA to send any communication that is personally disparaging of any County employee or elected official. This language shall act to supplement the Association's right to use the County's email system pursuant to existing County policy. E. Employee representatives may investigate and process formal grievances filed by employees. F. In connection with contract negotiations, unless otherwise agreed upon, the bargaining committee will not exceed six (6) persons. Employee members of the Association bargaining committee will be allowed to absent themselves from duties for reasonable periods of time, without loss of pay, for the purpose of participating in contract negotiation.

EMPLOYEE REPRESENTATIVES. The Union mayAssociation shall have the right to establish Employee Representatives for the Unit according to the following conditions: a. The Association agrees to notify the County Director of Human Resources of the names, by written notice to classifications and departments of their representatives, which shall not exceed eight (8) in number. The Association shall immediately inform the Director of Human Resources of any changes to the original list and provide update by name, department and classification. b. A reasonable amount of time will be granted the employee and the representative to handle initial grievance and appeal procedures, at each step of the grievance or appeal procedure. The parties agree that in handling grievances, the employee and the representative will use only the amount of time actually necessary. The County is not responsible for any travel, overtime, or other miscellaneous cost resulting from the exercise of this right. c. If an employee wishes to discuss a grievance or appeal on County time with a designated representative, the employee shall be allowed an opportunity within a reasonable amount of time to verify if the designated representative is available to be seen. If the representative is present and available, the employee shall complete a "Employee Representation Release Form" (Attachment B) and submit it to the immediate supervisor prior to meeting with the representative. Such release form shall only contain the employee's name, classification title, representatives name and work location of representative, time left, date, and upon return, the employee shall note the time returned on the form. The supervisor shall determine if the employee can, because of work activity, be released at the time requested. If the employee is not released, the supervisor shall set an alternative time as soon as practical. d. Upon authorization of the immediate supervisor, a representative shall be released to perform the duties specified in this section. A representative shall sign in and out of the work area stating the time and date of leaving and returning and where the representative may be reached. In the event the representative is unable to be released by the immediate supervisor at the time requested, the supervisor shall arrange a release time as soon as practical thereafter. e. With prior approval by the Director of Health and Human ServicesResources, designate the Union Chapter President and five Association may use the Human Resources Training Room for Employee Representative Training. Employee Representatives attending such training shall have available an aggregate pool of twelve (512) of its members as shop stewardshours paid time to attend training. Shop stewards shall be permitted reasonable Training time for Union activities. Total employee time in all the Union bargaining units spent on Union business during each week shall not exceed twenty (20) four hours per session and no individual employee the County shall spend more than four (4) not be responsible for any overtime hours of County time on Union business, exclusive or travel related to such training. f. Association officers and/or elected delegates may be released from work upon request of the Professional PerformanceAssociation to attend Association conferences, Safetyconventions, and MOU Cleanup Committees. Union activity seminars. g. Requests for release shall be defined as participating submitted in resolution of contract disputes during the life of the Agreement and the adjustment of grievances of employees in the bargaining unit, subject to the limitations set forth in this Agreement. These permitted activities performed during the accordance with normal employee duty time of such designated shop stewards shall fall within one of the following categories: 1. Discuss with an employee a grievance or complaint. 2. Make inquiries in order to obtain relevant information related to a grievance, including discussions with supervisors, other employees or other management officials. 3. Assist employees in preparation for, or represent employees and review steps of the grievance procedure or arbitration. 4. Participate in discussions or meetings with supervisors, other management officials, or other involved parties, e.g., the Union, regarding grievances and such other issues directly related to wages, hours or working conditions, and mutually agreed-upon matters. 5. Prepare for scheduled meetings between the County and the Union. When any shop xxxxxxx is conducting business as defined above, the xxxxxxx will request the permission of his/her immediate supervisor in reasonable advance of any meeting, advising the supervisor of his/her destination and when he/she expects to return. Upon returning to his/her duty station, the shop xxxxxxx will notify his/her supervisor. Upon arriving at the work place of an employee to be represented, the shop xxxxxxx shall normally be permitted to contact the employee. The represented employee also shall be required to request permission for time off in reasonable advance procedures. Employees released pursuant to subsection (a) above shall suffer no loss of any meetingpay or benefits due to their release from work. To The Association shall reimburse the maximum extent possible, interviews between representatives County for the wages and wage related benefits paid to the employees will be held away released employee during the time the employee is released from other employees and away from work but being compensated by the publicCounty. All union activities Such reimbursement shall be conducted in such billed to the Association monthly. h. Total amount of release time available pursuant to paragraphs a manner as through g above shall not to disrupt departmental business or the activities of the exceed two hundred (200) hours per year for all employees involvedqualified. Nor shall any individual employee be released for more than forty (40) hours per year.

EMPLOYEE REPRESENTATIVES. The Union mayAssociation shall have the right to establish Employee Representatives according to the following conditions: a. The Association agrees to notify the County Director of Human Resources of the names, by written notice to classifications and departments of their representatives, which shall not exceed three (3) in number. The Association shall immediately inform the Director of Human Resources of any changes to the original list and provide update by name, department and classification. b. A reasonable amount of time will be granted the employee and the representative to handle initial grievance and appeal procedures, at each step of the grievance or appeal procedure. The parties agree that in handling grievances, the employee and the representative will use only the amount of time actually necessary. The County is not responsible for any travel, overtime, or other miscellaneous cost resulting from the exercise of this right. c. If an employee wishes to discuss a grievance or appeal on County time with a designated representative, the employee shall be allowed an opportunity within a reasonable amount of time to verify if the designated representative is available to be seen. If the representative is present and available, the employee shall complete a "Employee Representation Release Form" (Attachment B) and submit it to the immediate supervisor prior to meeting with the representative. Such release form shall only contain the employee's name, classification title, representative’s name and work location of representative, time left, date, and upon return, the employee shall note the time returned on the form. The supervisor shall determine if the employee can, because of work activity, be released at the time requested. If the employee is not released, the supervisor shall set an alternative time as soon as practical. d. Upon authorization of the immediate supervisor, a representative shall be released to perform the duties specified in this section. A representative shall sign in and out of the work area stating the time and date of leaving and returning and where the representative may be reached. In the event the representative is unable to be released by the immediate supervisor at the time requested, the supervisor shall arrange a release time as soon as practical thereafter. e. With prior approval by the Director of Health and Human ServicesResources, designate the Union Chapter President and five Association may use the Human Resources Training Room for Employee Representative Training. Employee Representatives attending such training shall have available an aggregate pool of twelve (512) of its members as shop stewardshours paid time to attend training. Shop stewards shall be permitted reasonable Training time for Union activities. Total employee time in all the Union bargaining units spent on Union business during each week shall not exceed twenty (20) four hours per session and no individual employee the County shall spend more than four (4) not be responsible for any overtime hours of County time on Union business, exclusive or travel related to such training. f. Association officers and/or elected delegates may be released from work upon request of the Professional PerformanceAssociation to attend Association conferences, Safetyconventions, and MOU Cleanup Committees. Union activity seminars. g. Requests for release shall be defined as participating submitted in resolution of contract disputes during the life of the Agreement and the adjustment of grievances of employees in the bargaining unit, subject to the limitations set forth in this Agreement. These permitted activities performed during the accordance with normal employee duty time of such designated shop stewards shall fall within one of the following categories: 1. Discuss with an employee a grievance or complaint. 2. Make inquiries in order to obtain relevant information related to a grievance, including discussions with supervisors, other employees or other management officials. 3. Assist employees in preparation for, or represent employees and review steps of the grievance procedure or arbitration. 4. Participate in discussions or meetings with supervisors, other management officials, or other involved parties, e.g., the Union, regarding grievances and such other issues directly related to wages, hours or working conditions, and mutually agreed-upon matters. 5. Prepare for scheduled meetings between the County and the Union. When any shop xxxxxxx is conducting business as defined above, the xxxxxxx will request the permission of his/her immediate supervisor in reasonable advance of any meeting, advising the supervisor of his/her destination and when he/she expects to return. Upon returning to his/her duty station, the shop xxxxxxx will notify his/her supervisor. Upon arriving at the work place of an employee to be represented, the shop xxxxxxx shall normally be permitted to contact the employee. The represented employee also shall be required to request permission for time off in reasonable advance procedures. Employees released pursuant to subsection (a) above shall suffer no loss of any meetingpay or benefits due to their release from work. To The Association shall reimburse the maximum extent possible, interviews between representatives County for the wages and wage related benefits paid to the employees will be held away released employee during the time the employee is released from other employees and away from work but being compensated by the publicCounty. All union activities Such reimbursement shall be conducted in such billed to the Association monthly. h. Total amount of release time available pursuant to paragraphs a manner as through g above shall not to disrupt departmental business or the activities of the exceed two hundred (200) hours per year for all employees involvedqualified. Nor shall any individual employee be released for more than forty (40) hours per year.

EMPLOYEE REPRESENTATIVES. ‌ The Union may, by written notice to the Director of or Human Resources and the Director of Health and Human Services, designate the Union Chapter President and five (5) of its members as shop stewards. Shop stewards shall be permitted reasonable time for Union activities. Total employee time in all the Union union bargaining units spent on Union business during each week shall not exceed twenty twenty-eight (2028) hours hours, and no individual employee shall spend more than four (4) hours of County time on Union business, business exclusive of the Professional Performance, Safety, and MOU Cleanup CommitteesSafety Committee. Union activity shall be defined as participating in resolution of contract disputes during the life of the Agreement and the adjustment of grievances of employees in the bargaining unit, subject to the limitations set forth in this Agreement. These permitted activities performed during the normal employee duty time of such designated shop stewards shall fall within one of the following categories: 1. Discuss with an employee a grievance or complaint. 2. Make inquiries in order to obtain relevant information related to a grievance, including discussions with supervisors, other employees or other management officials. 3. Assist employees in preparation for, or represent employees in, the appeal and review steps of the grievance procedure or in arbitration. 4. Participate in discussions or meetings with supervisors, other management officials, or other involved parties, e.g., the Union, regarding grievances and such other issues directly related to wages, hours or working conditions, and mutually agreed-upon matters. 5. Prepare for scheduled meetings between the County and the Union. Union When any shop xxxxxxx is conducting business as defined above, the xxxxxxx will request the permission of his/her immediate supervisor in reasonable advance of any meeting, advising the supervisor of his/her destination and when he/she expects to return. Upon returning to his/her duty station, the shop xxxxxxx will notify his/her supervisor. Upon arriving at the work place workplace of an employee to be represented, the shop xxxxxxx shall normally be permitted to contact the employee. The represented employee also shall be required to request permission for time off in reasonable advance of any meeting. To the maximum extent possible, interviews between representatives and the employees will be held away from other employees and away from the public. All union activities shall be conducted in such a manner as not to disrupt departmental business or the activities of the employees involved.

EMPLOYEE REPRESENTATIVES. The Union may, by written notice to the Director of Human Resources and the Director of Health and Human Services, designate the Union Chapter President and five (5) of its members as shop stewards. Shop stewards shall be permitted reasonable time for Union activities. Total employee time in all the Union bargaining units spent on Union business during each week shall not exceed twenty (20) hours and no individual employee shall spend more than four (4) hours of County time on Union business, exclusive of the Professional Performance, Safety, and MOU Cleanup Committees. Union activity shall be defined as participating in resolution of contract disputes during the life of the Agreement and the adjustment of grievances of employees in the bargaining unit, subject to the limitations set forth in this Agreement. These permitted activities performed during the normal employee duty time of such designated shop stewards shall fall within one of the following categories: 1. Discuss with an employee a grievance or complaint. 2. Make inquiries in order to obtain relevant information related to a grievance, including discussions with supervisors, other employees or other management officials. 3. Assist employees in preparation for, or represent employees and review steps of the grievance procedure or arbitration. 4. Participate in discussions or meetings with supervisors, other management officials, or other involved parties, e.g., the Union, regarding grievances and such other issues directly related to wages, hours or working conditions, and mutually agreed-upon matters. 5. Prepare for scheduled meetings between the County and the Union. When any shop xxxxxxx is conducting business as defined above, the xxxxxxx will request the permission of his/her immediate supervisor in reasonable advance of any meeting, advising the supervisor of his/her destination and when he/she expects to return. Upon returning to his/her duty station, the shop xxxxxxx will notify his/her supervisor. Upon arriving at the work place workplace of an employee to be represented, the shop xxxxxxx shall normally be permitted to contact the employee. The represented employee also shall be required to request permission for time off in reasonable advance of any meeting. To the maximum extent possible, interviews between representatives and the employees will be held away from other employees and away from the public. All union activities shall be conducted in such a manner as not to disrupt departmental business or the activities of the employees involved.

EMPLOYEE REPRESENTATIVES. A. The Union Association may, by written notice to the Director of Human Resources and the Director of Health and Human ServicesResources, designate the Union Chapter President and five (5) certain of its members within the representation unit as shop stewardsemployee representatives. Shop stewards Employee representatives shall be permitted reasonable time for Union Association activities. Total employee time in all the Union bargaining units spent on Union Association business during each week shall not exceed twenty forty (2040) hours hours, and no individual employee shall spend more than four (4) hours per week of County time on Union Association business, exclusive . Upon agreement of the Professional Performance, Safety, and MOU Cleanup Committeesparties additional release time for an individual employee can be extended as circumstances require. Union All release time shall be recorded on timesheets using the appropriate payroll code. Association activity shall be defined as participating in resolution of contract disputes during the life of the Agreement and the adjustment of grievances of employees in the bargaining unit, subject to the limitations set forth in this Agreement. These permitted activities performed during the normal employee employee-duty time of such designated shop stewards employee representatives shall fall within one of the following categories:. 1. Discuss with an employee a grievance or complaint. 2. Make inquiries in order to obtain relevant information related to a grievance, including discussions with supervisors, other employees employees, or other management officialsofficials provided that such inquiry will not include the right, while on County time, to question visitors or non-employees of the County. 3. Assist association employees in preparation for, or represent employees in, the appeal and review steps of the grievance procedure or in arbitration. 4. Participate in discussions or Attend meetings with supervisors, supervisors or other management officials, officials with respect to association employee grievance adjustments; consultation or other involved parties, e.g., the Union, regarding grievances and such other issues general discussion directly related to wages, hours hours, or working conditions, ; and matters mutually agreed-upon mattersagreed upon. 5. Prepare for scheduled meetings between mutually agreed upon by the County and the UnionAssociation to be scheduled for conferral or other purposes. 6. Release time shall be granted for any other matters reasonably related to Association business by mutual agreement between the parties. When any shop xxxxxxx an employee representative is conducting business as defined above, the xxxxxxx representative will request the permission of his/her immediate supervisor in reasonable advance of any meeting, advising the supervisor of his/her destination and when he/she expects to return. The supervisor will grant such request unless work processes require the presence of the employee at that time. Upon returning to his/her duty station, the shop xxxxxxx employee representative will notify his/her supervisor. Upon arriving at the work place of an employee to be represented, the shop xxxxxxx shall employee representative will normally be permitted to contact the employee. The represented employee also shall be required to request permission for time off in reasonable advance of any meeting. To the maximum extent possible, interviews between representatives and the employees will be held away from other employees and away from the public. If the employee representative is not permitted to contact the employee at the immediate time of this arrival at the work place, the supervisor or designee, upon request, will advise the employee representative the reason why he/she cannot do so and the time when the employee will be available. B. All union Association activities shall be conducted in such a manner as not to disrupt departmental business or the work activities of the employees involved. C. Authorized representatives of the Association shall be allowed to post Association notices on bulletin boards maintained on County premises. D. Employee representatives may investigate and process formal grievances filed by employees. E. In connection with contract negotiations, unless otherwise agreed upon, the bargaining committee will not exceed six (6) persons. Employee members of the Association bargaining committee will be allowed to absent themselves from duties for reasonable periods of time, without loss of pay, for the purpose of participating in contract negotiation.

EMPLOYEE REPRESENTATIVES. The Union may, by written notice to the Director of Human Resources and the Director of Health and Human ServicesResources, designate the Union Chapter President and five (5) three of its members as shop stewardsEmployee Representatives. Shop stewards Employee Representatives shall be permitted reasonable time for Union activities. Total employee time in all the Union bargaining units spent on Union business during each week shall not exceed twenty (20) hours and no individual employee shall spend more than four (4) hours of County time on Union business, exclusive of the Professional Performance, Safety, and MOU Cleanup Committees. Union activity shall be defined as participating in resolution of contract disputes during the life of the Agreement agreement, and the adjustment of grievances of employees in the bargaining unit, subject to the limitations set forth in this Agreement. These permitted activities performed during the normal employee duty time of such designated shop stewards Employee Representatives shall fall within one of the following categories: 1. A. Discuss with an employee a grievance or complaint.; 2. B. Make inquiries in order to obtain relevant information related to a grievance, including discussions with supervisors, other employees or other management officials.officials provided that such inquiry on County time consists of limited fact gathering/clarification (i.e. not conducting an investigation or preparing witnesses for hearing) and that it does not unreasonably interfere with workplace efficiency/productivity and will not include the right, while on County time, to question visitors or non-employees of the County; 3. C. Assist employees in preparation for, or represent employees in, the appeal and review steps of the grievance procedure or in arbitration.; 4. Participate in discussions or D. Attend meetings with supervisors, supervisors or other management officialsofficials with respect to grievance adjustments, consultation or other involved parties, e.g., the Union, regarding grievances and such other issues general discussion directly related to wages, hours or working conditions, and matters mutually agreed-upon matters.agreed upon; 5. E. Prepare for scheduled meetings between mutually agreed by the County and the UnionUnion to be scheduled for conferral or other purposes; F. Any other matters reasonably related to union business, by mutual agreement between the parties. When any shop xxxxxxx Employee Representative is conducting business as defined above, the xxxxxxx Representative will request the permission of his/her immediate supervisor in reasonable advance of any meeting, advising the supervisor of his/her destination and when he/she expects to return. Such request will be granted by the supervisor unless work processes require the presence of the employee at that time. Upon returning to his/her duty station, the shop xxxxxxx Employee Representative will notify his/her supervisor. Upon arriving at the work place of an employee to be represented, the shop xxxxxxx shall Employee Representative will normally be permitted to contact the employee. The represented employee also shall be required to request permission for time off in reasonable advance of any meeting. To the maximum extent possible, interviews between representatives and the employees will be held away from other employees and away from the public. If the Employee Representative is not permitted to contact the employee at the immediate time of this arrival at the work place, the supervisor or designee, upon request, will advise the Employee Representative the reason why he/she cannot do so and the time when the employee will be available. All union Union activities shall be conducted in such a manner as not to disrupt departmental business or the work activities of the employees involved.

EMPLOYEE REPRESENTATIVES. The Union may, by written notice to the Director of Human Resources and the Director of Health and Human ServicesResources, designate the Union Chapter President and five (5) three of its members as shop stewardsEmployee Representatives. Shop stewards Employee Representatives shall be permitted reasonable time for Union activities. Total employee time in all the Union bargaining units spent on Union business during each week shall not exceed twenty (20) hours and no individual employee shall spend more than four (4) hours of County time on Union business, exclusive of the Professional Performance, Safety, and MOU Cleanup Committees. Union activity shall be defined as participating in resolution of contract disputes during the life of the Agreement agreement, and the adjustment of grievances of employees in the bargaining unit, subject to the limitations set forth in this Agreement. These permitted activities performed during the normal employee duty time of such designated shop stewards Employee Representatives shall fall within one of the following categories: 1. A. Discuss with an employee a grievance or complaint.; 2. B. Make inquiries in order to obtain relevant information related to a grievance, including discussions with supervisors, other employees or other management officials.officials provided that such inquiry on County time consists of limited fact gathering/clarification (i.e. not conducting an investigation or preparing witnesses for hearing) and that it does not unreasonably interfere with workplace efficiency/productivity and will not include the right, while on County time, to question visitors or non-employees of the County; 3. C. Assist employees in preparation for, or represent employees in, the appeal and review steps of the grievance procedure or in arbitration.; 4. Participate in discussions or D. Attend meetings with supervisors, supervisors or other management officialsofficials with respect to grievance adjustments, consultation or other involved parties, e.g., the Union, regarding grievances and such other issues general discussion directly related to wages, hours or working conditions, and matters mutually agreed-upon matters.agreed upon; 5. E. Prepare for scheduled meetings between mutually agreed by the County and the UnionUnion to be scheduled for conferral or other purposes; F. Any other matters reasonably related to union business, by mutual agreement between the parties. When any shop xxxxxxx Employee Representative is conducting business as defined above, the xxxxxxx Representative will request the permission of his/her immediate supervisor in reasonable advance of any meeting, advising the supervisor of his/her destination and when he/she expects to return. Such request will be granted by the supervisor unless work processes require the presence of the employee at that time. Upon returning to his/her duty station, the shop xxxxxxx will Employee Representative xxxx notify his/her supervisor. Upon arriving at the work place of an employee to be represented, the shop xxxxxxx shall Employee Representative will normally be permitted to contact the employee. The represented employee also shall be required to request permission for time off in reasonable advance of any meeting. To the maximum extent possible, interviews between representatives and the employees will be held away from other employees and away from the public. If the Employee Representative is not permitted to contact the employee at the immediate time of this arrival at the work place, the supervisor or designee, upon request, will advise the Employee Representative the reason why he/she cannot do so and the time when the employee will be available. All union Union activities shall be conducted in such a manner as not to disrupt departmental business or the work activities of the employees involved.