General Scanning, Indexing and Imaging Service Provisions Sample Clauses

General Scanning, Indexing and Imaging Service Provisions. Additional and/or detailed document scanning requirements may be specified by individual County Agencies/Departments. At a minimum, Contractor shall have the ability to: 1. Coordinate pick-up and delivery of source media and converted data. 2. Deliver to each Agency/Department its scanned files in the format and via the media or method requested by that Agency/Department. 3. Scan media at 300 DPI or higher. County will accept varying DPI for color copies if the copies produced are the same or superior to those at 300 DPI. 4. Maintain a priority scanning sequence of paper, film and aperture cards. 5. Contractor shall ensure 100% image capture. 6. Provide mixed media scanning of large architectural drawings, Mylar (film), sepia and “Blue Line” drawings as well as standard office-sized documents. 7. Accommodate various paper weights, types and sizes, including, but not limited to: • Color documents • Grayscale paper files ranging in size from (but not limited to) 8.5” x 11” E size drawings • Manuals (with disposable bindings) • Photographs • Mounting small papers on same color papers in order to ensure proper lighting illumination when scanning various colored documents. (It is acceptable to scan smaller papers separately without mounting if the image result is the same or better.) 8. Ensure that all related documents, regardless of size, are scanned into and indexed in the same file folder. Where applicable, documents are to be re-stapled prior to being returned to County. 9. Provide special handling and scanning of older or degraded files and plans. County expects Contractor will produce the best image possible and will make the necessary repairs, e.g., taping corners, staple removal, etc., to produce an acceptable product. 10. Scan documents contained within a file in the same sequence as originally received. If the individual Agency/Department requires the return of document originals, Contractor shall return documents within a file in the same sequence as originally received. Actual file folders will not be scanned. 11. Provide automatic double-sided scanning. Both sides of documents shall be imaged, excluding blank pages. 12. Digitize rolled film (16mm). 13. Digitize jacketed microfiche sheets. 14. Convert scanned images to PDF archive format as well as PDF image, including searchable text with thumbnails or bookmarks. 15. Convert TIFF Images to searchable PDF images. 16. Provide Optical Character Recognition (OCR) services. This process shall provide a...
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