Inter-Agency Data Sharing Agreements Sample Clauses
Inter-Agency Data Sharing Agreements. 1. Agencies are encouraged to share the maximum amount of client data with other Participating Agencies electronically through the ETO Software System.
2. The Agency acknowledges that informed client consent is required before any basic identifying client information is shared with other Agency(ies) in the TCHC CoC HMIS. The Agency will document client consent on the TCHC CoC HMIS ETO Client Release of Information Consent Form (ROI).
3. The Agency acknowledges that the Agency, itself, bears primary responsibility for oversight for all sharing of data it has collected via the TCHC CoC HMIS ETO system.
4. The Agency agrees to place all Client Release of Information Consent forms related to the TCHC CoC HMIS in a file to be located at the Agency's business address and that such forms will be made available to TCHC for periodic audits. The Agency will retain these TCHC CoC HMIS ‐related Release of Information Consent forms for a period of 7 years, after which time the forms will be discarded in a manner that ensures client confidentiality is not compromised.
5. The Agency acknowledges that clients who choose not to authorize sharing of information cannot be denied services for which they would otherwise be eligible.
Inter-Agency Data Sharing Agreements. 1. The Agency acknowledges that all forms provided by Hampden County HMIS regarding client privacy and confidentiality are shared with the Agency as generally applicable models that may require specific modification in accord with Agency- specific rules. The Agency will review and revise (as necessary) all forms provided by Hampden County HMIS to assure that they are in compliance with the laws, rules and regulations that govern its organization.
2. Agencies wishing to share information electronically through the ETO Software System are required to provide, in writing, an agreement that has been signed between the Executive Directors of participating Agencies.
3. The Agency acknowledges that informed client consent is required before any basic identifying client information is shared with other Agencies in the system with which an agreement has been signed and provided to the Hampden County HMIS System Administrator. The Agency will document client consent on the Hampden County HMIS Client Release of Information Consent Form (or an acceptable Agency- specific alternative).
4. The Agency acknowledges that the Agency, itself, bears primary responsibility for oversight for all sharing of data it has collected via the Hampden County HMIS.
5. The Agency agrees to place all Client Release of Information Consent (or an acceptable Agency-specific alternative) forms related to the Hampden County HMIS in a file to be located at the Agency's business address and that such forms will be made available to the Hampden County HMIS for periodic audits. The Agency will retain these Hampden County HMIS-related Release of Information Consent forms for a period of 7 years, after which time the forms will be discarded in a manner that ensures client confidentiality is not compromised.
6. The Agency acknowledges that clients who choose not to authorize sharing of information cannot be denied services for which they would otherwise be eligible.