Common use of Invoice Format Clause in Contracts

Invoice Format. The standard format for invoicing shall be Single Invoices meaning that Contractor shall provide the Authorized User with an invoice for each order. Invoices must include detailed line item information to allow Authorized Users to verify that pricing at point of receipt matches the correct price on the original date of order. At a minimum, the following fields must be included on all invoices to Authorized Users:  Vendor’s Billing Address  Contractor’s Federal ID Number  NYS Vendor ID Number  Account Number  NYS Contract Number  Order Date  Authorized User’s Order Number  Manufacturer Part Numbers  Vendor Part Numbers  Product Descriptions  Price  Quantity  Unit of Measure

Invoice Format. The standard format for invoicing shall be Single Invoices meaning that Contractor shall provide the Authorized User with an invoice for each order. Invoices must include detailed line item information to allow Authorized Users to verify that pricing at point of receipt matches the correct price on the original date of order. At a minimum, the following fields must be included on all invoices to Authorized Users:  • Vendor’s Billing Address  • Contractor’s Federal ID Number  • NYS Vendor ID Number  • Account Number  • NYS Contract Number  • Order Date  • Authorized User’s Order Number  • Manufacturer Part Numbers  • Vendor Part Numbers  • Product Descriptions  • Price  • Quantity  • Unit of Measure