Invoicing Format and Process Sample Clauses

Invoicing Format and Process. The Contractor will submit a payment request to the Project Manager within 2 working days before assessment date. The Eskom Quantity Surveyor will compile a payment certificate within 3 working days. Within 3 working days of receiving a payment certificate from the Project Manager in terms of core clause 51.1, the Contractor provides the Employer with a Tax Invoice showing the amount due for payment equal to that stated in the payment certificate. 1. No invoices to be handed to an individual. There is no need to sign invoices as they perform a Service Entry in the system. The assessment certificate and Service Entry serves as the approval of payment. 2. Invoices must be delivered to the Eskom Documentation Centre (email to: Xxxxxxxxxxxxxxxxxx@xxxxx.xx.xx) as this will speed up the payment process and ensure that invoices are not lost and payments delayed. Eskom Documentation Centre will review invoices according to a checklist and on completion scan the documentation into Accounts Payable processing system (Documentation can only be scanned where the Purchase order no. and Goods Receipt Note no. is reflected on the invoice, and the invoice complies with the VAT Act). 3. Invoices are processed and released for payment by Accounts Payable Section only where the source documentation is 100% correct Invoices to be addressed to: Eskom Holdings SOC Ltd Reg. No. 2002/015527/30 Xxxxx Power Station Accounts Payable Private Bag X5009, Kriel 2271 xxxxxxxxxxxxxxxxxx@xxxxx.xx.xx The Contractor keeps records of all invoices submitted and paid up to the end of the project, as well as details of Actual Costs. Contractor is required to follow the correct process to ensure the payment is effected in accordance with contractual payment terms. Name and address of the Contractor and the Project Manager; The contract number and title; Contractor’s VAT registration number; The Employer’s VAT registration number 4740101508; Description of service provided for each item invoiced based on the Price List; Total amount invoiced excluding VAT, the VAT and the invoiced amount including VAT a) Once the service have been delivered/completed both parties have to agree that the service has been delivered/completed successfully prior to invoicing b) An assessment payment certificate must be completed between the Contractor and Service Manager according to the service performed. Both parties have to sign the assessment/certificate c) A copy of assessment/payment certificate must be obtained ...