PURCHASE ORDERS AND INVOICING. All invoices shall at a minimum, include the items listed below and any additional information identified in the Authorized User RFQ and resulting Authorized User Agreement: Contract Number; Contractor/Reseller Name; NYS Vendor ID; Manufacturer Part Number (SKU); Product Name; Product Description; Quantity; NYS Net Price for each Product; Specific designation of special price(s) which may be better than the NYS Net Contract Price; and Invoice Total.
PURCHASE ORDERS AND INVOICING. All Purchase Orders and invoices/vouchers shall include the following information. All matters pertaining to registration and licensing of a Vehicle are the responsibility of the ordering Authorized User.
PURCHASE ORDERS AND INVOICING. All Purchase Orders and invoices/vouchers shall include the Contract number and a line by line listing of separate charges. Order confirmation shall mean that the Contractor has received the purchase order, has reviewed it for compatibility with the Item currently on Contract, has resolved any non-compatibility problems with the Authorized User, and has entered the order with the manufacturer and that the manufacturer has accepted the order and assigned an order number and anticipated build and delivery dates.
PURCHASE ORDERS AND INVOICING. General - All orders and invoices/vouchers shall include the contract number and a line by line listing of separate charges. All matters pertaining to registration and licensing of an Item are the responsibility of the ordering Authorized User.
PURCHASE ORDERS AND INVOICING. In the event that the State permits the Contractor to offer a replacement model or a replacement product line if the model series or the product line originally awarded is discontinued, replaced, or made unavailable by the OEM pursuant to Section III.7 Replacement Vehicles, the Unit Price for such replacement shall also be calculated as described in “A” above.
PURCHASE ORDERS AND INVOICING including description of the School Bus as well as NYS Vendor ID. See also Appendix B §45 Contract Invoicing. The following payment terms and conditions for School Buses shall apply to Contract purchases.
PURCHASE ORDERS AND INVOICING. All Purchase Orders and invoices/vouchers shall include the Contract number and a line by line listing of separate charges. Order confirmation shall mean that the Contractor has received the purchase order, has reviewed it for compatibility with the Product currently on Contract, has resolved any non-compatibility problems with the Authorized User, and has entered the order with the manufacturer and that the manufacturer has accepted the order and assigned an order number and anticipated build and delivery dates.
4.7.1 PURCHASE ORDERS Purchase orders are to include the following information:
A. Contract number;
B. Contractor business name;
C. Lot and Item designation of the School Bus;
D. Make, Model and Model Code of the School Bus;
E. Optional Equipment, Additional Body Sections, and Additional Options, if applicable;
F. Liquidated damages, if any;
G. Calculation of NYS Contract Price, including Additional Options NYS Discount; and
H. Specific designation of special price(s) which may be better than the NYS Contract Price.
4.7.2 INVOICES Authorized Users are instructed not to process invoices that do not include the required information set forth below. Invoices must be detailed and include in the body of the invoice or an attachment to the invoice all of the following items. Failure to comply may result in lengthy payment delays. Invoices shall include, at a minimum, the following information:
A. Contract number;
B. NYS Vendor ID;
C. Purchase Order number;
D. Lot and Item designation of the School Bus;
E. Make, Model and Model Code of the School Bus;
F. Optional Equipment, Additional Body Sections, and Additional Options, if applicable; G. Calculation of NYS Contract Price, including Additional Options NYS Discount; and
PURCHASE ORDERS AND INVOICING. Authorized Users that are State Agencies are required to forward properly completed vouchers to the Office of the State Comptroller for audit and payment. All Authorized Users are urged to process every completed voucher expeditiously giving particular attention to those involving cash discounts for prompt payment. If the Contract terms indicate political subdivisions and others authorized by law are allowed to participate, those entities are required to make payments directly to the Contractor. Prior to processing such payment, the Contractor may be required to complete the ordering non-State agency's own voucher form.
PURCHASE ORDERS AND INVOICING. All Purchase Orders and invoices shall include the following information.
PURCHASE ORDERS AND INVOICING. All Purchase Orders and invoices/vouchers for the purchase of a Vehicle shall include the following information. See Appendix D: Lease Vehicles, Section A: Lease Vehicle Terms and Conditions, Paragraph 8 Lease Vehicle Purchase Order, Invoicing, and Payments, for requirements for a Lease Vehicle. All matters pertaining to registration and licensing of a Vehicle are the responsibility of the ordering Authorized User.
