Common use of MAINTENANCE OF OFFICIAL FILES Clause in Contracts

MAINTENANCE OF OFFICIAL FILES. The Human Resources Office is charged to maintain official files of all cases. These files shall include a record of meeting dates, time, participants, evidence submitted, and all written communication regarding each case. Upon completion of consideration of a case, the copies of the appellant’s written appeal, a record of meeting dates, time, participants, evidence submitted, all written communication, FARB’s recommendation, and the College President’s final action shall be sent to the Vice President of Human Resources to be kept in a hearing file separate from all other personnel files, by the chairperson of FARB. All FARB members and Administrators are to be instructed to destroy all other records of these proceedings by the chairperson for the case and the College President. Only the following individuals shall have access to these files: the Board of Trustees, legal counsel retained by the College, the Secretary of the Board of Trustees, the College President, the Vice Presidents, the Vice President of Human Resources or designee, the chairpersons of the Welfare Committee and Grievance Sub-Committee of the College of DuPage Faculty Association, legal counsel retained by the Association, the President of the Association, and the active members of FARB. In addition, the appellant Faculty Member shall have access only to the file pertaining to his/her case. A record of the College President’s decision shall be sent to the appellant’s personnel file maintained by the Human Resources Office.

MAINTENANCE OF OFFICIAL FILES. The College of DuPage Human Resources Office is charged to maintain official files of all cases. These files shall include a record of meeting dates, time, participants, evidence submitted, and all written communication regarding each case. Upon completion of consideration of a case, the copies of the appellant’s written appeal, a record of meeting dates, time, participants, evidence submitted, all written communication, FARB’s recommendation, and the College President’s final action shall be sent to the Vice President Director of Human Resources to be kept in a hearing file separate from all other personnel files, by the chairperson of FARB. All FARB members and Administrators are to be instructed to destroy all other records of these proceedings by the chairperson for the case and the College President. Only the following individuals shall have access to these files: the Board of Trustees, legal counsel retained by the College, the Secretary of the Board of Trustees, the College President, the Vice Presidents, the Vice President Director of Human Resources or designeeResources, the chairpersons of the Welfare Committee and Grievance Sub-Committee of the College of DuPage Faculty Association, legal counsel retained by the Association, the President of the Association, and the active members of FARB. In addition, the appellant Faculty Member shall have access only to the file pertaining to his/her case. A record of the College President’s decision shall be sent to the appellant’s personnel file maintained by the Human Resources Office.

MAINTENANCE OF OFFICIAL FILES. The College of DuPage Human Resources Office is charged to maintain official files of all cases. These files shall include a record of meeting dates, time, participants, evidence submitted, and all written communication regarding each case. Upon completion of consideration of a case, the copies of the appellant’s written appeal, a record of meeting dates, time, participants, evidence submitted, all written communication, FARB’s XXXX’x recommendation, and the College President’s final action shall be sent to the Vice President Director of Human Resources to be kept in a hearing file separate from all other personnel files, by the chairperson of FARB. All FARB members and Administrators are to be instructed to destroy all other records of these proceedings by the chairperson for the case and the College President. Only the following individuals shall have access to these files: the Board of Trustees, legal counsel retained by the College, the Secretary of the Board of Trustees, the College President, the Vice Presidents, the Vice President Director of Human Resources or designeeResources, the chairpersons of the Welfare Committee and Grievance Sub-Committee of the College of DuPage Faculty Association, legal counsel retained by the Association, the President of the Association, and the active members of FARB. In addition, the appellant Faculty Member shall have access only to the file pertaining to his/her case. A record of the College President’s decision shall be sent to the appellant’s personnel file maintained by the Human Resources Office.