Common use of Means of Communication Clause in Contracts

Means of Communication. 1. Any communication of information, notices or documents under the Framework Contract must: i. be made in writing in paper or electronic format in the language of the Framework Contract; ii. bear the Framework Contract number and, if applicable, the Specific Contract or Purchase Order number; iii. be made using the relevant communication details set out in the Special Conditions; iv. be sent by mail or email, as applicable or, for documents specified in the Special Conditions, via the e-System. 2. If, exceptionally, a party requests paper-based confirmation of an e-mail within a reasonable time, the other party must provide a paper version of the communication as soon as possible signed by a legally authorised signatory. 3. The parties agree that e-mail is a valid means of communication at working level and may be used for Formal notification provided that communication is made between legally authorised representatives. 4. E-mail is deemed to have been received by the receiving party on the day of dispatch by the sending party of that e-mail, provided that it is sent to the e-mail address indicated in Article I-8 (“General administrative provisions”). The sending party must be able to prove the date of dispatch. In the event that the sending party receives a non-delivery report, it must make every effort to ensure that the other party actually receives the communication by email or mail. Provided these steps are taken, the sending party is not in breach of its obligation to send such communication within a specified deadline. 5. Regular mail sent to Europol is deemed to have been received by Europol on the date on which the Europol Security unit registers it (date of Europol stamp).

Means of Communication. ‌ 1. Any communication of information, notices or documents under the Framework Contract must: i. be made in writing in paper or electronic format in the language of the Framework Contract; ii. bear the Framework Contract number and, if applicable, the Specific Contract or Purchase Order number; iii. be made using the relevant communication details set out in the Special Conditions; iv. be sent by mail or email, as applicable or, for documents specified in the Special Conditions, via the e-System. 2. If, exceptionally, a party requests paper-based confirmation of an e-mail within a reasonable time, the other party must provide a paper version of the communication as soon as possible signed by a legally authorised signatory. 3. The parties agree that e-mail is a valid means of communication at working level and may be used for Formal notification provided that communication is made between legally authorised representatives. 4. E-mail is deemed to have been received by the receiving party on the day of dispatch by the sending party of that e-mail, provided that it is sent to the e-mail address indicated in Article I-8 (“General administrative provisions”). The sending party must be able to prove the date of dispatch. In the event that the sending party receives a non-delivery report, it must make every effort to ensure that the other party actually receives the communication by email or mail. Provided these steps are taken, the sending party is not in breach of its obligation to send such communication within a specified deadline. 5. Regular mail sent to Europol is deemed to have been received by Europol on the date on which the Europol Security unit registers it (date of Europol stamp).