Meetings with local civic associations and the traditionally underrepresented populations The CONSULTANT shall hold ten meetings under this sub-task, five in the beginning of the LRTP update process and five at the end after completing the draft Cost Feasible Plan. The meetings will be located in each of the MPO’s five districts two meetings will be held in each district one in the beginning and one at the end of the update process. The purpose of these meetings is to reach out to local communities such as civic associations and traditionally underrepresented groups to inform them about the plan update and solicit input regarding community values and their priorities when investing in transportation improvements. The CONSULTANT shall identify a suitable location or a meeting place and send invitations to all civic associations/groups in the MPO district to attend the meeting. The consultant shall invite local leaders to serve as meeting host/speakers to attract more attendees. The CONSULTANT shall prepare all meeting materials, provide light food and refreshments, take meeting minutes, make presentations and provide handouts to make each event productive, interactive and a successful experience. The CONSULTANT shall arrange for interpreters at all meetings as needed and requested by attendees In addition, the CONSULTANT shall visit shopping centers, transit stops, accompany the MPO public involvement staff at their outreach efforts at community events, distribute brochures, surveys and literature and lead some of these events to focus on the LRTP update process. The CONSULTANT shall summarize, document, and analyze the public input for use in the LRTP development process. The CONSULTANT shall also document the responses to the public input received.
