Common use of Official File Clause in Contracts

Official File. There is only one official file for each academic staff member and it shall be located in the Office of the Xxxx. The College is responsible for assuring that the file in the Office of the Xxxx has all of the relevant data. The file shall contain only material pertinent to the academic staff member's employment with the College in an academic staff position. It shall not contain any anonymous material except for aggregated and summarized student course/instructor evaluations, developed pursuant to Article 17.18, that are attached to a performance review form. Each entry shall be officially date stamped as of the day it arrives in the Office of the Xxxx. The official file may be examined by the academic staff member or by another member upon the written authorization of the member, at any time during regular office hours, in company with a person appointed by the Xxxx. The member may choose to be accompanied by a representative from the Faculty Association. The academic staff member may add to the file a signed and dated response to any material contained in the official file. Academic staff members, upon written request to the Xxxx, and at their own expense, may obtain copies of documents contained in the file. Any information in the official file pertaining to a grievance in which the academic staff member is directly involved shall be made available to the Chair of the Faculty Association or designate. A letter of reprimand and all associated documents shall be removed from the file upon written request from the academic staff member after a period of three years, provided there has been no documented disciplinary action in the interim. Notwithstanding the above, upon written request by a member to the Xxxx and with the concurrence of the Xxxx, such material may be removed before the three-year period expires. Contents of the member’s file may not be removed except as provided for elsewhere in this collective agreement.

Official File. There is shall be only one official file for each academic staff member and it shall be located in the Office office of the Xxxx. The College is responsible for assuring that the file in the Office of the Xxxx has all of the relevant data. The file shall contain only material pertinent to the academic staff member's employment with the College in an academic staff position. It shall not contain any anonymous material except for aggregated and summarized student course/instructor evaluations, developed pursuant to as indicated in Article 17.18, that are attached to a performance review form. Each entry shall will be officially date stamped as of the day it arrives is placed in the Office official file. The College is responsible for assuring that the file in the office of the XxxxXxxx has all of the relevant data. The academic staff member may add a signed and dated response to any material contained in the file. The official file may be examined by the academic staff member or by another member upon the written authorization of the member, at any time during regular office hours, in company with a person appointed by the Xxxx. The member may choose to be accompanied by a representative from the Faculty Association. The academic staff member may add to the file a signed and dated response to any material contained in the official file. Academic staff members, upon written request to the Xxxx, and at their own expense, may obtain copies of documents contained in the official file. Any information in the official file pertaining to a grievance in which the academic staff member is directly involved shall be made available to the Chair of the Faculty Association or designate. A letter of reprimand and all associated documents shall be removed from the file upon written request from the academic staff member after a period of three years, provided there has been no documented disciplinary action of any kind in the interim. Notwithstanding the above, upon written request by a member to the Xxxx and with the concurrence of the Xxxx, such material may be removed before the three-year period expires. Contents of the member’s file may not be removed except as provided for elsewhere in this collective agreement.

Official File. There is only one official file for each academic staff member and it shall be located in the Office of the Xxxx. The College is responsible for assuring that the file in the Office of the Xxxx has all of the relevant data. The file shall contain only material pertinent to the academic staff member's employment with the College in an academic staff position. It shall not contain any anonymous material except for aggregated and summarized student course/instructor evaluations, developed pursuant to Article 17.18, that are attached to a performance review form. Each entry shall be officially date stamped as of the day it arrives in the Office of the Xxxx. The official file may be examined by the academic staff member or by another member upon the written authorization of the member, at any time during regular office hours, in company with a person appointed by the Xxxx. The member may choose to be accompanied by a representative from the Faculty Association. The academic staff member may add to the file a signed and dated response to any material contained in the official file. Academic staff members, upon written request to the Xxxx, and at their own expense, may obtain copies of documents contained in the file. Any information in the official file pertaining to a grievance in which the academic staff member is directly involved shall be made available to the Chair President of the Faculty Association or designate. A letter of reprimand and all associated documents shall be removed from the file upon written request from the academic staff member after a period of three years, provided there has been no documented disciplinary action in the interim. Notwithstanding the above, upon written request by a member to the Xxxx and with the concurrence of the Xxxx, such material may be removed before the three-year period expires. Contents of the member’s file may not be removed except as provided for elsewhere in this collective agreement.

Official File. There is shall be only one official file for each academic staff member and it shall be located in the Office office of the Xxxx. The College is responsible for assuring that the file in the Office of the Xxxx has all of the relevant data. The file shall contain only material pertinent to the academic staff member's employment with the College in an academic staff position. It shall not contain any anonymous material except for aggregated and summarized student course/instructor evaluations, developed pursuant to as indicated in Article 17.18, that are attached to a performance review form17.19. Each entry shall will be officially date stamped as of the day it arrives is placed in the Office official file. The College is responsible for assuring that the file in the office of the XxxxXxxx has all of the relevant data. The academic staff member may add a signed and dated response to any material contained in the file. The official file may be examined by the academic staff member or by another member upon the written authorization of the member, at any time during regular office hours, in company with a person appointed by the Xxxx. The member may choose to be accompanied by a representative from the Faculty Association. The academic staff member may add to the file a signed and dated response to any material contained in the official file. Academic staff members, upon written request to the Xxxx, and at their own expense, may obtain copies of documents contained in the official file. Any information in the official file pertaining to a grievance in which the academic staff member is directly involved shall be made available to the Chair of the Faculty Association or designate. A letter of reprimand and all associated documents shall be removed from the file upon written request from the academic staff member after a period of three years, provided there has been no documented disciplinary action of any kind in the interim. Notwithstanding the above, upon written request by a member to the Xxxx and with the concurrence of the Xxxx, such material may be removed before the three-year period expires. Contents of the member’s file may not be removed except as provided for elsewhere in this collective agreement.

Official File. There is only one official file for each academic staff member and it shall be located in the Office of the Xxxx. The College is responsible for assuring that the file in the Office of the Xxxx has all of the relevant data. The file shall contain only material pertinent to the academic staff member's employment with the College in an academic staff position. It shall not contain any anonymous material except for aggregated and summarized student course/instructor evaluations, developed pursuant to Article 17.18, that are attached to a performance review form. Each entry shall be officially date stamped as of the day it arrives in the Office of the Xxxx. The official file may be examined by the academic staff member or by another member upon the written authorization of the member, at any time during regular office hours, in company with a person appointed by the Xxxx. The member may choose to be accompanied by a representative from the Faculty Association. The academic staff member may add to the file a signed and dated response to any material contained in the official file. Academic staff members, upon written request to the Xxxx, and at their own expense, may obtain copies of documents contained in the file. Any information in the official file pertaining to a grievance in which the academic staff member is directly involved shall be made available to the Chair President of the Faculty Association or designate. A letter of reprimand and all associated documents shall be removed from the file upon written request from the academic staff member after a period of three years, provided there has been no documented disciplinary action in the interim. Notwithstanding the above, upon written request by a member to the Xxxx and with the concurrence of the Xxxx, such material may be removed before the three-year period expires. Contents of the member’s file may not be removed except as provided for elsewhere in this collective agreement.