Official Personnel Records. A. Materials in File. Initial minor infractions, irregularities, or deficiencies shall first be privately brought to the attention of the employee and, if corrected, shall not be entered into the employee’s official personnel record.
Official Personnel Records. The Office of Human Resources must keep the County’s official personnel file for each employee. The official personnel file must not contain any information about an employee’s physical or psychological condition. Investigatory files are not personnel records. The documents in the official personnel file are limited to:
Official Personnel Records. The County Human Resources Department shall keep the official personnel records of all employees.
Official Personnel Records. The official personnel records of employees are contained in official personnel folders maintained by the Department, which also maintains copies of employee performance appraisals, and records of disciplinary and adverse actions. Official personnel folders are maintained electronically and available through the USDA website.
Official Personnel Records. 1. The official personnel records of OO employees are contained in Official Personnel Folders (OPFs) maintained by the Servicing Personnel Office (SPO). The SPO also maintains a copy of employee performance appraisals for the most recent three years in separate folders established for that purpose. Records of disciplinary and adverse action proposals including the documentation, upon which such proposals are based, are maintained by the SPO. If the proposed adverse action is sustained, a copy of the final decision memo is retained in the Employee and Labor Relations files, while the SF-50 documenting the action is filed in the OPF. Letters of reprimand are also filed in the OPF for no longer than two (2) years; however, the employer may remove the reprimand from the OPF at any time consistent with Article 29, Disciplinary and Adverse Actions. Employees may have access to all of these records under the conditions set forth in Article 2, Employee Rights.
Official Personnel Records. Official personnel records of employees are electronically maintained by the Department and may be accessed by employees or their designated representatives by contacting the Director of Administration and Resource Management for the Agency. Official Personnel Folders shall be retained in accordance with law and regulation.
Official Personnel Records. A. Teacher Access to District Personnel File 2 (13) B. Teacher’s Right to Respond 3 (14)
Official Personnel Records. Unit employees shall have access to their personnel records in accordance with applicable laws and regulations.
Official Personnel Records. The Medical Center and the Lodge agree that employees may review all disciplinary records, evaluations, and common materials in accordance with all State and Federal statutes at the discretion of the employee. Employees upon request shall have the opportunity, once each quarter, to review their official Medical Center personnel file. All materials except references provided by other employers in confidence shall be subject to such review. If an employee so requests, he/she may receive without charge, one (1) copy of any document in his/her official personnel file. Personnel files should be reviewed with the Associate Vice Chancellor of Human Resources or designate and may not leave the office without specific authorization of the Associate Vice Chancellor of Human Resources. In addition, the department may maintain a personnel file on each employee in their department, provided that such file shall also be subject to review and discussion once each quarter upon request of the respective employee. Such departmental file is not the official personnel file of such employee. Supervisors may maintain a supervisor's log or notes to assist them in the discharge of their duties as supervisors. Such logs/notes shall be subject to discussion with employees but not open for review. The Medical Center agrees that notes or documents taken from a supervisors file will not be offered as evidence in disciplinary matters except to support the occurrence of oral counseling of an employee.
Official Personnel Records. Employees’ official personnel records are contained in the electronic Official Personnel Folders (eOPFs) maintained by HRD. HRD also maintains a copy of employee performance appraisals for the most recent three years in separate folders established for that purpose. Records of disciplinary and adverse action proposals including the documentation, upon which such proposals are based, are maintained by HRD. If the proposed adverse action is sustained, a copy of the final decision memo is retained in the Employee and Labor Relations files, while the SF-50 documenting the action is filed in the eOPF. Letters of reprimand are also filed in the eOPF for up to two years; however, the employer may remove the reprimand from the eOPF at any time. Employees may have access to all of these records under the conditions set forth in Article 2.
