Common use of Payroll Adjustments Clause in Contracts

Payroll Adjustments. ‌ In situations involving overpayment to an employee by County Fire, said employee shall be obliged to repay by payroll recovery the amount of overpayment within the time frame the overpayment was received by the employee. In the event of an overpayment totaling twenty-five dollars ($25.00) or less, the overpayment will be recovered in one (1) pay period. The Auditor-Controller/Treasurer/Tax Collector’s Office or Human Resources, when applicable, shall provide documentation showing the calculations of the overpayment to the employee. A meeting may be requested by the employee with the County Fire payroll section to review the documentation and recovery schedule. Extensions to the period for repayment of the overage may be requested by the employee, subject to the approval of the County’s Auditor-Controller/Treasurer/Tax Collector. Extensions will be approved only in the case of extreme hardship, and the extended period for repayment will not be longer than one and one-half times as long as the overpayment period. If the employee leaves employment prior to repayment of overage the Auditor-Controller/Treasurer/Tax Collector’s Office shall recover the amount owed from the employee’s final pay. If the amount owed is greater than the employee’s final pay, the Auditor-Controller/Treasurer/Tax Collector shall initiate the collections process against the employee. In situations involving underpayment to an employee by County Fire, the employee shall receive the balance due within the next pay period for which the adjustment can be made, following timely submission of appropriate documentation to the Auditor- Controller/Treasurer/Tax Collector’s Office, including necessary approval of the Appointing Authority/County’s Human Resources Director. In those situations where the employee has been underpaid by seven and one-half percent (7½ %) or more of their base pay in the immediately preceding pay period, through no fault of their own, the employee may request an on-demand payment to correct the error. The County Fire payroll section shall complete the request for on- demand pay and forward it and any necessary approval of the Appointing Authority to the Auditor-Controller within one (1) working day of receipt of the employee’s request. The Auditor-Controller’s Office shall pay the employee the amount due within two (2) working days of receipt for the on-demand pay from the department. For this section, base pay shall be determined by multiplying the employee’s base rate of pay by the number or hours in their usual work schedule. The County’s Human Resources Director must authorize payroll adjustments to correct any payroll error or omission for instances arising more than thirteen (13) pay periods prior to the request for payroll adjustment.

Payroll Adjustments. ‌ In situations involving overpayment to an employee by County Fire, said employee shall be obliged obligated to repay by payroll recovery the amount of overpayment within the time frame the overpayment was received by the employee. In the event of an overpayment totaling twenty-five dollars ($25.00) or less, the overpayment will be recovered in one (1) pay period. The Auditor-Controller/Treasurer/-Tax Collector’s Office office or the County Fire Human ResourcesResources Division, when applicable, shall provide documentation showing the calculations of the overpayment to the employee. A meeting may be requested by the employee with the County Fire payroll section to review the documentation and recovery schedule. Extensions to the period for repayment of the overage may be requested by the The employee, subject to the approval of the County’s Auditor-Auditor- Controller/Treasurer/Tax Collector, may request extensions to the period for repayment of the overage. Extensions will be approved only in the case of extreme hardship, and the extended period for repayment will not be longer than one and one-half (1-1/2) times as long as the overpayment period. If the employee leaves employment prior to the repayment of overage overage, the Auditor-Controller/Treasurer/Tax Collector’s Office office shall recover the amount owed from the employee’s final pay. If the amount owed is greater than the employee’s final pay, the Auditor-Controller/Treasurer/Tax Collector shall initiate the collections process against the employee. In situations involving underpayment to an employee by County Fire, the employee shall receive the balance due within the next pay period for which the adjustment can be made, following timely submission of appropriate documentation to the Auditor- Auditor-Controller/Treasurer/Tax Collector’s Officeoffice, including necessary approval of the Appointing Authority/County’s Authority and the Human Resources DirectorDirector or designee. In those situations where the employee has been underpaid by seven and one-half percent (7½ 7.5%) or more of their base pay in the immediately preceding pay period, through no fault of their own, the employee may request an on-demand payment warrant to correct the error. The County Fire departmental payroll section shall complete the request for on- demand pay payroll adjustment and forward it and any necessary approval of the Appointing Authority to the Auditor-Controller Controller/Treasurer/Tax Collector within one (1) working day of receipt of the employee’s request. The Auditor-Controller/Treasurer/Tax Collector’s Office office shall pay the employee the amount due within two (2) working days of receipt of the request for the on-demand pay payroll adjustment from the department. For this sectionSection, base pay shall be determined by multiplying the employee’s base rate of pay by the number or of hours in their usual work schedule. The CountyCounty Fire’s Human Resources Director Division must authorize payroll adjustments to correct any payroll error or omission for instances arising more than thirteen (13) pay periods prior to the request for payroll adjustment.

Payroll Adjustments. ‌ In situations involving overpayment to an employee by County Fire, said employee shall be obliged to repay by payroll recovery the amount of overpayment within the time frame the overpayment was received by the employee. In the event of an overpayment totaling twenty-five dollars ($25.00) or less, the overpayment will be recovered in one (1) pay period. The County’s Auditor-Controller/Treasurer/Tax Collector’s Office Office, or County Fire’s Human ResourcesResources Division, when applicable, shall provide documentation showing the calculations of the overpayment to the employee. A The employee may request a meeting may be requested by the employee with the County Fire payroll section to review the documentation and recovery schedule. Extensions to the period for repayment of the overage may be requested by the employee, subject to the approval of the County’s Auditor-Controller/Treasurer/Tax Collector. Extensions will be approved only in the case of extreme hardship, and the extended period for repayment will not be longer than one and one-half (1 1/2) times as long as the overpayment period. If the employee leaves employment prior to repayment of overage overage, the County’s Auditor-Controller/Treasurer/Tax Collector’s Office shall recover the amount owed from the employee’s final pay. If the amount owed is greater than the employee’s final pay, the County’s Auditor-Controller/Treasurer/Tax Collector shall initiate the collections process against the employee. In situations involving underpayment to an employee by County Fire, the employee shall receive the balance due within the next pay period for which the adjustment can be made, following timely submission of appropriate documentation to the Auditor- County’s Auditor-Controller/Treasurer/Tax Collector’s Office, including necessary approval of the Appointing Authorityappointing authority/County’s Human Resources DirectorDirector or designee. In those situations where the employee has been underpaid by seven and one-half percent (7½ 7 1/2%) or more of their base pay in the immediately preceding pay period, period through no fault of their own, the employee may request an on-demand payment warrant to correct the error. The County Fire Fire’s payroll section shall complete the request for on- demand pay payroll adjustment and forward it and any necessary approval of the Appointing Authority appointing authority and the Human Resources Director or designee to the Auditor-Controller County’s Auditor- Controller/Treasurer/Tax Collector within one (1) working day of receipt of the employee’s request. The County’s Auditor-Controller/Treasurer/Tax Collector’s Office shall pay the employee the amount due within two (2) working days of receipt of the request for the on-demand pay payroll adjustment from the departmentCounty Fire. For this section, base pay shall be determined by multiplying the employee’s base rate of pay by the number or of hours in their usual work schedule. The County’s Human Resources Director must authorize payroll adjustments to correct any payroll error or omission for instances arising more than thirteen (13) pay periods prior to the request for payroll adjustment.

Payroll Adjustments. ‌ In situations involving overpayment to an employee by County Fire, said employee shall be obliged obligated to repay by payroll recovery the amount of overpayment within the time frame the overpayment was received by the employee. In the event of an overpayment totaling twenty-five dollars ($25.00) or less, the overpayment will be recovered in one (1) pay period. The Auditor-Auditor- Controller/Treasurer/-Tax Collector’s Office office or Human Resources, when applicable, shall provide documentation showing the calculations of the overpayment to the employee. A meeting may be requested by the employee with the County Fire payroll section to review the documentation and recovery schedule. Extensions to the period for repayment of the overage may be requested by the The employee, subject to the approval of the County’s Auditor-Auditor- Controller/Treasurer/Tax Collector, may request extensions to the period for repayment of the overage. Extensions will be approved only in the case of extreme hardship, and the extended period for repayment will not be longer than one and oneone- half (1-half 1/2) times as long as the overpayment period. If the employee leaves employment prior to the repayment of overage overage, the Auditor-Controller/Treasurer/Tax Collector’s Office office shall recover the amount owed from the employee’s final pay. If the amount owed is greater than the employee’s final pay, the Auditor-Controller/Treasurer/Tax Collector shall initiate the collections process against the employee. In situations involving underpayment to an employee by County Fire, the employee shall receive the balance due within the next pay period for which the adjustment can be made, following timely submission of appropriate documentation to the Auditor- Auditor-Controller/Treasurer/Tax Collector’s Officeoffice, including necessary approval of the Appointing Authority/County’s Authority and the Human Resources DirectorDirector or designee. In those situations where the employee has been underpaid by seven and one-half percent (7½ 7.5%) or more of their base pay in the immediately preceding pay period, through no fault of their own, the employee may request an on-demand payment to correct the error. The County Fire departmental payroll section shall complete the request for on- on-demand pay and forward it and any necessary approval of the Appointing Authority to the Auditor-Controller within one (1) working day of receipt of the employee’s request. The Auditor-Controller’s Office Controller office shall pay the employee the amount due within two (2) working days of receipt of the request for the on-demand pay from the department. For this sectionSection, base pay shall be determined by multiplying the employee’s base rate of pay by the number or of hours in their usual work schedule. The CountyCounty Fire’s Human Resources Director Division must authorize payroll adjustments to correct any payroll error or omission for instances arising more than thirteen (13) pay periods prior to the request for payroll adjustment.

Payroll Adjustments. ‌ In situations involving overpayment to an employee by County Fire, said employee shall be obliged to repay by payroll recovery the amount of overpayment within the time frame the overpayment was received by the employee. In the event of an overpayment totaling twenty-five dollars ($25.00) or less, the overpayment will be recovered in one (1) pay period. The Auditor-Controller/Treasurer/Tax Collector’s Office or Human Resources, when applicable, shall provide documentation showing the calculations of the overpayment to the employee. A meeting may be requested by the employee with the County Fire payroll section to review the documentation and recovery schedule. Extensions to the period for repayment of the overage may be requested by the employee, subject to the approval of the County’s Auditor-Controller/Treasurer/Tax Collector. Extensions will be approved only in the case of extreme hardship, and the extended period for repayment will not be longer than one and one-half times as long as the overpayment period. If the employee leaves leave employment prior to repayment of overage the Auditor-Auditor- Controller/Treasurer/Tax Collector’s Office shall recover the amount owed from the employee’s final pay. If the amount owed is greater than the employee’s final pay, the Auditor-Controller/Treasurer/Tax Collector shall initiate the collections process against the employee. In situations involving underpayment to an employee by County Fire, the employee shall receive the balance due within the next pay period for which the adjustment can be made, following timely submission of appropriate documentation to the Auditor- Auditor-Controller/Treasurer/Tax Collector’s Office, including necessary approval of the Appointing Authority/County’s Human Resources Director. In those situations where the employee has been underpaid by seven and one-half percent (7½ %) or more of their base pay in the immediately preceding pay period, through no fault of their own, the employee may request an on-demand payment to correct the error. The County Fire payroll section shall complete the request for on- on-demand pay pa and forward it and any necessary approval of the Appointing Authority to the Auditor-Controller within one (1) working day of receipt of the employee’s request. The Auditor-Controller’s Office shall pay the employee the amount due within two (2) working days of receipt for the on-demand pay from the department. For this section, base pay shall be determined by multiplying the employee’s base rate of pay by the number or hours in their usual work schedule. The County’s Human Resources Director must authorize payroll adjustments to correct any payroll error or omission for instances arising more than thirteen (13) pay periods prior to the request for payroll adjustment.. PHYSICAL / MENTAL FITNESS‌ The parties agree that physical and mental fitness of County Fire employees is a reasonable requirement to perform the duties of the job and instill public confidence. Recognizing these important factors, the parties agree that County Fire with reasonable cause, may require medical and psychological assessment of employees provided County Fire pays and provides time off without loss of pay for such assessment. Appropriately qualified health care professionals shall do all such assessment. Medical and psychological reports shall be released to and retained by the County’s Center for Employee Health and Wellness. The information in these reports shall only be released on a need-to-know basis, restricted to the purpose for which the examination was originally required, for the effective conduct of County Fire business. Any remedial or treatment action shall be the full responsibility of the employee, except as otherwise provided by law. PROBATIONARY PERIOD AND TRAINEE APPOINTMENTS‌

Payroll Adjustments. ‌ In situations involving overpayment to an employee by County Fire, said employee shall be obliged to repay by payroll recovery the amount of overpayment within the time frame the overpayment was received by the employee. In the event of an overpayment totaling twenty-five dollars ($25.00) or less, the overpayment will be recovered in one (1) pay period. The County’s Auditor-Controller/Treasurer/Tax Collector’s Office Office, or County Fire’s Human ResourcesResources Division, when applicable, shall provide documentation showing the calculations of the overpayment to the employee. A The employee may request a meeting may be requested by the employee with the County Fire payroll section to review the documentation and recovery schedule. Extensions to the period for repayment of the overage may be requested by the employee, subject to the approval of the County’s Auditor-Controller/Treasurer/Tax Collector. Extensions will be approved only in the case of extreme hardship, and the extended period for repayment will not be longer than one and one-half (1 1/2) times as long as the overpayment period. If the employee leaves employment prior to repayment of overage overage, the Auditor-County’s Auditor- Controller/Treasurer/Tax Collector’s Office shall recover the amount owed from the employee’s final pay. If the amount owed is greater than the employee’s final pay, the County’s Auditor-Controller/Treasurer/Tax Collector Controller shall initiate the collections process against the employee. In situations involving underpayment to an employee by County Fire, the employee shall receive the balance due within the next pay period for which the adjustment can be made, following timely submission of appropriate documentation to the Auditor- County’s Auditor-Controller/Treasurer/Tax Collector’s Office, including necessary approval of the Appointing Authorityappointing authority/County’s Human Resources DirectorDirector or designee. In those situations where the employee has been underpaid by seven and one-half percent (7½ 7 1/2%) or more of their base pay in the immediately preceding pay period, period through no fault of their own, the employee may request an on-demand payment warrant to correct the error. The County Fire Fire’s payroll section shall complete the request for on- demand pay payroll adjustment and forward it and any necessary approval of the Appointing Authority appointing authority and the Human Resources Director or designee to the Auditor-County’s Auditor Controller within one (1) working day of receipt of the employee’s request. The County’s Auditor-Controller’s Office shall pay the employee the amount due within two (2) working days of receipt of the request for the on-demand pay payroll adjustment from the departmentCounty Fire. For this section, base pay shall be determined by multiplying the employee’s base rate of pay by the number or of hours in their usual work schedule. The County’s Human Resources Director must authorize payroll adjustments to correct any payroll error or omission for instances arising more than thirteen (13) pay periods prior to the request for payroll adjustment.

Payroll Adjustments. ‌ In situations involving overpayment to an employee by County Fire, said employee shall be obliged to repay by payroll recovery the amount of overpayment within the time frame the overpayment was received by the employee. In the event of an overpayment totaling twenty-five dollars ($25.00) or less, the overpayment will be recovered in one (1) pay period. The County’s Auditor-Controller/Treasurer/Tax Collector’s Office Office, or County Fire’s Human ResourcesResources Division, when applicable, shall provide documentation showing the calculations of the overpayment to the employee. A meeting may be requested by the employee with the County Fire payroll section to review the documentation and recovery schedule. Extensions to the period for repayment of the overage may be requested by the employee, subject to the approval of the County’s Auditor-Controller/Treasurer/Tax Collector. Extensions will be approved only in the case of extreme hardship, and the extended period for repayment will not be longer than one and one-half times as long as the overpayment period. If the employee leaves employment prior to repayment of overage overage, the County’s Auditor-Controller/Treasurer/Tax Collector’s Office shall recover the amount owed from the employee’s final pay. If the amount owed is greater than the employee’s final pay, the Auditor-Controller/Treasurer/Tax Collector County’s Auditor- Controller shall initiate the collections process against the employee. In situations involving underpayment to an employee by County Fire, the employee shall receive the balance due within the next pay period for which the adjustment can be made, following timely submission of appropriate documentation to the Auditor- County’s Auditor-Controller/Treasurer/Tax Collector’s Office, including necessary approval of the Appointing Authority/County’s Human Resources DirectorDivision Manager, County Fire. In those situations where the employee has been underpaid by seven and one-half percent (7½ %7½%) or more of their base pay in the immediately preceding pay period, period through no fault of their own, the employee may request an on-demand payment warrant to correct the error. The County Fire Fire’s payroll section shall complete the request for on- demand pay payroll adjustment and forward it and any necessary approval of the Appointing Authority Human Resources Division Manager, County Fire to the Auditor-County’s Auditor Controller within one (1) working day of receipt of the employee’s request. The County’s Auditor-Controller’s Office shall pay the employee the amount due within two (2) working days of receipt of the request for the on-demand pay payroll adjustment from the departmentCounty Fire. For this section, base pay shall be determined by multiplying the employee’s base rate of pay by the number or hours in their usual work schedule. The County’s Human Resources Director must authorize payroll adjustments to correct any payroll error or omission for instances arising more than thirteen (13) pay periods prior to the request for payroll adjustment.

Payroll Adjustments. ‌ In situations involving overpayment to an employee by County Firethe District, said employee shall be obliged to repay by payroll recovery the amount of overpayment within the time frame the overpayment was received by the employee. In the event of an overpayment totaling twenty-five dollars ($25.00) or less, the overpayment will be recovered in one (1) pay period. The Auditor-Controller/Treasurer/Tax Collector’s Office Office, or Human Resources, when applicable, shall provide documentation showing the calculations of the overpayment to the employee. A meeting may be requested by the employee with the County Fire payroll section to review the documentation and recovery schedule. Extensions to the period for repayment of the overage may be requested by the employee, subject to the approval of the CountyDistrict’s Auditor-Controller/Treasurer/Tax Collector. Extensions will be approved only in the case of extreme hardship, and the extended period for repayment will not be longer than one and one-half times as long as the overpayment period. If the employee leaves employment prior to repayment of overage overage, the Auditor-Controller/Treasurer/Tax Collector’s Office shall recover the amount owed from the employee’s final pay. If the amount owed is greater than the employee’s final pay, the Auditor-Controller/Treasurer/Tax Collector Controller shall initiate the collections process against the employee. In situations involving underpayment to an employee by County Firethe District, the employee shall receive the balance due within the next pay period for which the adjustment can be made, following timely submission of appropriate documentation to the Auditor- Auditor-Controller/Treasurer/Tax Collector’s Office, including necessary approval of the Appointing Authority/County’s Human Resources DirectorManager, SDD. In those situations where the employee has been underpaid by seven and one-half percent (7½ %7½%) or more of their base pay in the immediately preceding pay period, through no fault of their own, the employee may request an on-demand payment warrant to correct the error. The County Fire District’s payroll section shall complete the request for on- demand pay payroll adjustment and forward it and any necessary approval of the Appointing Authority Human Resources Manager, SDD to the Auditor-Auditor Controller within one (1) working day of receipt of the employee’s request. The Auditor-Controller’s Office shall pay the employee the amount due within two (2) working days of receipt of the request for the on-demand pay payroll adjustment from the department. For this section, base pay shall be determined by multiplying the employee’s base rate of pay by the number or hours in their usual work schedule. It is agreed that SBPEA membership dues and insurance premiums for plans sponsored by SBPEA shall be deducted by the District from the pay warrant of each employee covered hereby who files with the District a written authorization requesting that such deduction be made. Remittance of the aggregate amount of all membership dues and insurance premiums deducted from the pay warrants of employees covered hereby shall be made to SBPEA within thirty (30) days after the conclusion of the month in which said membership dues and insurance premiums were deducted. The County’s Human Resources Director must authorize payroll adjustments District shall not be liable to correct SBPEA, employees, or any payroll error party by reason of the requirements of this Article for the remittance of any sum other than that constituting actual deductions made from employee wages earned. SBPEA shall hold the District harmless for any and all claims, demands, suits, orders, judgments or omission for instances arising more than thirteen (13) pay periods prior to other forms of liability that may arise out of or by reason of action taken by the request for payroll adjustmentDistrict under this Article.

Payroll Adjustments. ‌ In situations involving overpayment to an employee by County Fire, said employee shall be obliged to repay by payroll recovery the amount of overpayment within the time frame the overpayment was received by the employee. In the event of an overpayment totaling twenty-five dollars ($25.00) or less, the overpayment will be recovered in one (1) pay period. The Auditor-Controller/Treasurer/Tax Collector’s Office or Human Resources, when applicable, shall provide documentation showing the calculations of the overpayment to the employee. A meeting may be requested by the employee with the County Fire payroll section to review the documentation and recovery schedule. Extensions to the period for repayment of the overage may be requested by the employee, subject to the approval of the County’s Auditor-Controller/Treasurer/Tax Collector. Extensions will be approved only in the case of extreme hardship, and the extended period for repayment will not be longer than one and one-half times as long as the overpayment period. If the employee leaves leave employment prior to repayment of overage the Auditor-Auditor- Controller/Treasurer/Tax Collector’s Office shall recover the amount owed from the employee’s final pay. If the amount owed is greater than the employee’s final pay, the Auditor-Controller/Treasurer/Tax Collector shall initiate the collections process against the employee. In situations involving underpayment to an employee by County Fire, the employee shall receive the balance due within the next pay period for which the adjustment can be made, following timely submission of appropriate documentation to the Auditor- Auditor-Controller/Treasurer/Tax Collector’s Office, including necessary approval of the Appointing Authority/County’s Human Resources Director. In those situations where the employee has been underpaid by seven and one-half percent (7½ %) or more of their base pay in the immediately preceding pay period, through no fault of their own, the employee may request an on-on- demand payment to correct the error. The County Fire payroll section shall complete the request for on- on-demand pay pa and forward it and any necessary approval of the Appointing Authority to the Auditor-Controller within one (1) working day of receipt of the employee’s request. The Auditor-Controller’s Office shall pay the employee the amount due within two (2) working days of receipt for the on-demand pay from the department. For this section, base pay shall be determined by multiplying the employee’s base rate of pay by the number or hours in their usual work schedule. The County’s Human Resources Director must authorize payroll adjustments to correct any payroll error or omission for instances arising more than thirteen (13) pay periods prior to the request for payroll adjustment.. PHYSICAL / MENTAL FITNESS‌ The parties agree that physical and mental fitness of County Fire employees is a reasonable requirement to perform the duties of the job and instill public confidence. Recognizing these important factors, the parties agree that County Fire with reasonable cause, may require medical and psychological assessment of employees provided County Fire pays and provides time off without loss of pay for such assessment. Appropriately qualified health care professionals shall do all such assessment. Medical and psychological reports shall be released to and retained by the County’s Center for Employee Health and Wellness. The information in these reports shall only be released on a need-to-know basis, restricted to the purpose for which the examination was originally required, for the effective conduct of County Fire business. Any remedial or treatment action shall be the full responsibility of the employee, except as otherwise provided by law. PROBATIONARY PERIOD AND TRAINEE APPOINTMENTS‌

Payroll Adjustments. ‌ In situations involving overpayment to an employee by County Fire, said employee shall be obliged to repay by payroll recovery the amount of overpayment within the time frame the overpayment was received by the employee. In the event of an overpayment totaling twenty-five dollars ($25.00) or less, the overpayment will be recovered in one (1) pay period. The County’s Auditor-Controller/Treasurer/Tax Collector’s Office Office, or County Fire’s Human ResourcesResources Division, when applicable, shall provide documentation showing the calculations of the overpayment to the employee. A The employee may request a meeting may be requested by the employee with the County Fire payroll section to review the documentation and recovery schedule. Extensions to the period for repayment of the overage may be requested by the employee, subject to the approval of the County’s Auditor-Controller/Treasurer/Tax Collector. Extensions will be approved only in the case of extreme hardship, and the extended period for repayment will not be longer than one and one-half (1 1/2) times as long as the overpayment period. If the employee leaves employment prior to repayment of overage overage, the County’s Auditor-Controller/Treasurer/Tax Collector’s Office shall recover the amount owed from the employee’s final pay. If the amount owed is greater than the employee’s final pay, the County’s Auditor-Controller/Treasurer/Tax Collector shall initiate the collections process against the employee. In situations involving underpayment to an employee by County Fire, the employee shall receive the balance due within the next pay period for which the adjustment can be made, following timely submission of appropriate documentation to the Auditor- County’s Auditor-Controller/Treasurer/Tax Collector’s Office, including necessary approval of the Appointing Authorityappointing authority/County’s Human Resources DirectorDirector or designee. In those situations where the employee has been underpaid by seven and one-half percent (7½ 7 1/2%) or more of their base pay in the immediately preceding pay period, period through no fault of their own, the employee may request an on-demand payment to correct the error. The County Fire Fire’s payroll section shall complete the request for on- on-demand pay and forward it and any necessary approval of the Appointing Authority appointing authority and the Human Resources Director or designee to the Auditor-Controller County’s Auditor- Controller/Treasurer/Tax Collector within one (1) working day of receipt of the employee’s request. The County’s Auditor-Controller/Treasurer/Tax Collector’s Office shall pay the employee the amount due within two (2) working days of receipt of the request for the an on-demand pay adjustment from the departmentCounty Fire. For this section, base pay shall be determined by multiplying the employee’s base rate of pay by the number or of hours in their usual work schedule. The County’s Human Resources Director must authorize payroll adjustments to correct any payroll error or omission for instances arising more than thirteen (13) pay periods prior to the request for payroll adjustment.

Payroll Adjustments. ‌ In situations involving overpayment to an employee by County Fire, said employee shall be obliged to repay by payroll recovery the amount of overpayment within the time frame the overpayment was received by the employee. In the event of an overpayment totaling twenty-five dollars ($25.00) or less, the overpayment will be recovered in one (1) pay period. The County’s Auditor-Controller/Treasurer/Tax Collector’s Office Office, or County Fire’s Human ResourcesResources Division, when applicable, shall provide documentation showing the calculations of the overpayment to the employee. A meeting may be requested by the employee with the County Fire payroll section to review the documentation and recovery schedule. Extensions to the period for repayment of the overage may be requested by the employee, subject to the approval of the County’s Auditor-Controller/Treasurer/Tax Collector. Extensions will be approved only in the case of extreme hardship, and the extended period for repayment will not be longer than one and one-half times as long as the overpayment period. If the employee leaves employment prior to repayment of overage overage, the County’s Auditor-Controller/Treasurer/Tax Collector’s Office shall recover the amount owed from the employee’s final pay. If the amount owed is greater than the employee’s final pay, the County’s Auditor-Controller/Treasurer/-Tax Collector shall initiate the collections process against the employee. In situations involving underpayment to an employee by County Fire, the employee shall receive the balance due within the next pay period for which the adjustment can be made, following timely submission of appropriate documentation to the Auditor- County’s Auditor-Controller/Treasurer/Tax Collector’s Office, including necessary approval of the Appointing Authority/County’s Human Resources DirectorDirector or designee. In those situations where the employee has been underpaid by seven and one-half percent (7½ %7½%) or more of their base pay in the immediately preceding pay period, period through no fault of their own, the employee may request an on-demand payment warrant to correct the error. The County Fire Fire’s payroll section shall complete the request for on- demand pay payroll adjustment and forward it and any necessary approval of by the Appointing Authority County’s Human Resources Director or designee to the County’s Auditor-Controller Controller/Treasurer/Tax Collector within one (1) working day of receipt of the employee’s request. The County’s Auditor-Controller/Treasurer/Tax Collector’s Office shall pay the employee the amount due within two (2) working days of receipt of the request for the on-demand pay payroll adjustment from the departmentCounty Fire. For this section, base pay shall be determined by multiplying the employee’s base rate of pay by the number or hours in their usual work schedule. The County’s Human Resources Director must authorize payroll adjustments parties agree that physical and mental fitness of County Fire employees are reasonable requirements to correct any payroll error perform the duties of the job and instill public confidence. Recognizing these important factors the parties agree that during the term of this agreement County Fire may require medical and psychological assessments of employees provided County Fire pays and provides time off without loss of pay for such assessments. Any remedial or omission treatment action shall be the full responsibility of the employee, except as otherwise provided by law. A vacancy shall be deemed to exist when a regular General Fire Support position is unoccupied as a result of retirement, transfer, termination, resignation, new position, promotion, demotion, or change in job status. When the employer has authority to fill a General Fire Support vacant position and a certification list does not already exist for instances arising more than thirteen (13) pay periods prior to the request for payroll adjustment.classification, the following recruitment process shall apply:

Payroll Adjustments. ‌ In situations involving overpayment to an employee by County Fire, said employee shall be obliged to repay by payroll recovery the amount of overpayment within the time frame timeframe the overpayment was received by the employee. In the event of an overpayment totaling twenty-five dollars ($25.00) or less, the overpayment will be recovered in one (1) pay period. The Auditor-Controller/Treasurer/Tax Collector’s Office or Human ResourcesResources Division, when applicable, shall provide documentation showing the calculations of the overpayment to the employee. A meeting may be requested by the employee with the County Fire payroll section to review the documentation and recovery schedule. Extensions to the period for repayment of the overage may be requested by the employee, subject to the approval of the County’s Auditor-Controller/Treasurer/Tax Collector. Extensions will be approved only in the case of extreme hardship, and the extended period for repayment will not be longer than one and one-half times as long as the overpayment period. If the employee leaves leave employment prior to repayment of overage the Auditor-Controller/Treasurer/Tax Collector’s Office shall recover the amount owed from the employee’s final pay. If the amount owed is greater than the employee’s final pay, the Auditor-Auditor- Controller/Treasurer/Tax Collector shall initiate the collections process against the employee. In situations involving underpayment to an employee by County Fire, the employee shall receive the balance due within the next pay period for which the adjustment can be made, following timely submission of appropriate documentation to the Auditor- Auditor-Controller/Treasurer/Tax Collector’s Office, including necessary approval of the Appointing Authority/County’s Human Resources Director. In those situations where the employee has been underpaid by seven and one-half percent (7½ %7½%) or more of their base pay in the immediately preceding pay period, through no fault of their own, the employee may request an on-demand payment to correct the error. The County Fire payroll section shall complete the request for on- on-demand pay and forward it and any necessary approval of the Appointing Authority to the Auditor-Controller within one (1) working day of receipt of the employee’s request. The Auditor-Controller’s Office shall pay the employee the amount due within two (2) working days of receipt of the request for the on-demand pay from the department. For this section, base pay shall be determined by multiplying the employee’s base rate of pay by the number or hours in their usual work schedule. The County’s Human Resources Director must authorize payroll adjustments to correct any payroll error or omission for instances arising from an underpayment that occurred more than thirteen (13) pay periods prior to the request for payroll adjustment. The parties agree that physical and mental fitness of County Fire employees is a reasonable requirement to perform the duties of the job and instill public confidence. Recognizing these important factors, the parties agree that County Fire with reasonable cause, may require medical and psychological assessment of employees provided County Fire pays and provides time off without loss of pay for such assessment. Appropriately qualified health care professionals shall do all such assessment. Medical and psychological reports shall be released to and retained by the County’s Center for Employee Health and Wellness. The information in these reports shall only be released on a need-to-know basis, restricted to the purpose for which the examination was originally required, for the effective conduct of County Fire business. Any remedial or treatment action shall be the full responsibility of the employee, except as otherwise provided by law.

Payroll Adjustments. ‌ In situations involving overpayment to an employee by County Fire, said employee shall be obliged obligated to repay by payroll recovery the amount of overpayment within the time frame the overpayment was received by the employee. In the event of an overpayment totaling twenty-five dollars ($25.00) or less, the overpayment will be recovered in one (1) pay period. The Auditor-/Controller/Treasurer/Tax Collector’s Office office or Human Resources, when applicable, shall provide documentation showing the calculations of the overpayment to the employee. A meeting may be requested by the employee with the County Fire payroll section to review the documentation and recovery schedule. Extensions to the period for repayment of the overage may be requested by the The employee, subject to the approval of the County’s Auditor-/Controller/Treasurer/Tax Collector, may request extensions to the period for repayment of the overage. Extensions will be approved only in the case of extreme hardship, and the extended period for repayment will not be longer than one and one-half (1-1/2) times as long as the overpayment period. If the employee leaves employment prior to the repayment of overage overage, the Auditor-/Controller/Treasurer/Tax Collector’s Office office shall recover the amount owed from the employee’s final pay. If the amount owed is greater than the employee’s final pay, the Auditor-Controller/Treasurer/Tax Collector Controller shall initiate the collections process against the employee. In situations involving underpayment to an employee by County Fire, the employee shall receive the balance due within the next pay period for which the adjustment can be made, following timely submission of appropriate documentation to the Auditor- Auditor/Controller/Treasurer/Tax Collector’s Officeoffice, including necessary approval of the Appointing Authority/County’s Authority and the Human Resources DirectorDivision Manager. In those situations where the employee has been underpaid by seven and one-one- half percent (7½ 7.5%) or more of their base pay in the immediately preceding pay period, through no fault of their own, the employee may request an on-on- demand payment warrant to correct the error. The County Fire departmental payroll section shall complete the request for on- demand pay payroll adjustment and forward it and any necessary approval of the Appointing Authority to the Auditor-/Controller within one (1) working day of receipt of the employee’s request. The Auditor-/Controller’s Office office shall pay the employee the amount due within two (2) working days of receipt of the request for the on-demand pay payroll adjustment from the department. For this sectionSection, base pay shall be determined by multiplying the employee’s base rate of pay by the number or of hours in their usual work schedule. The County’s Human Resources Director Division Manager or designee must authorize payroll adjustments to correct any payroll error or omission for instances arising more than thirteen (13) pay periods prior to the request for payroll adjustment.

Payroll Adjustments. ‌ In situations involving overpayment to an employee by County Firethe District, said employee shall be obliged to repay by payroll recovery the amount of overpayment within the time frame the overpayment was received by the employee. In the event of an overpayment totaling twenty-five dollars ($25.00) or lessThe Auditor- Controller’s Office, the overpayment will be recovered in one (1) pay period. The Auditor-Controller/Treasurer/Tax Collector’s Office or Human Resources, when applicable, shall provide documentation showing the calculations of the overpayment to the employee. A meeting may be requested by the employee with the County Fire payroll section to review the documentation and recovery schedule. Extensions to the period for repayment of the overage may be requested by the employee, subject to the approval of the CountyDistrict’s Auditor-Auditor- Controller/Treasurer/Tax Collector. Extensions will be approved only in the case of extreme hardship, and the extended period for repayment will not be longer than one and one-half times as long as the overpayment period. If the employee leaves employment prior to repayment of overage overage, the Auditor-Controller/Treasurer/Tax Collector’s Office shall recover the amount owed from the employee’s final pay. If the amount owed is greater than the employee’s final pay, the Auditor-Controller/Treasurer/Tax Collector Controller shall initiate the collections process against the employee. In situations involving underpayment to an employee by County Firethe District, the employee shall receive the balance due within the next pay period for which the adjustment can be made, following timely submission of appropriate documentation to the Auditor- Auditor-Controller/Treasurer/Tax Collector’s Office, including necessary approval of the Appointing Authority/County’s Division Manager, Human Resources DirectorResources. In those situations where the employee has been underpaid by seven and one-half percent (7½ %7½%) or more of their base pay in the immediately preceding pay period, through no fault of their own, the employee may request an on-demand payment warrant to correct the error. The County Fire District’s payroll section shall complete the request for on- demand pay payroll adjustment and forward it and any necessary approval of the Appointing Authority Human Resources Division Manager to the Auditor-Auditor Controller within one (1) working day of receipt of the employee’s request. The Auditor-Controller’s Office shall pay the employee the amount due within two (2) working days of receipt of the request for the on-demand pay payroll adjustment from the department. For this section, base pay shall be determined by multiplying the employee’s base rate of pay by the number or hours in their usual work schedule. It is agreed that SBPEA membership dues and insurance premiums for plans sponsored by SBPEA shall be deducted by the District from the pay warrant of each employee covered hereby who files with the District a written authorization requesting that such deduction be made. Remittance of the aggregate amount of all membership dues and insurance premiums deducted from the pay warrants of employees covered hereby shall be made to SBPEA within thirty (30) days after the conclusion of the month in which said membership dues and insurance premiums were deducted. The County’s Human Resources Director must authorize payroll adjustments District shall not be liable to correct SBPEA, employees, or any payroll error party by reason of the requirements of this Article for the remittance of any sum other than that constituting actual deductions made from employee wages earned. SBPEA shall hold the District harmless for any and all claims, demands, suits, orders, judgments, or omission for instances arising more than thirteen (13) pay periods prior to other forms of liability that may arise out of or by reason of action taken by the request for payroll adjustmentDistrict under this Article.

Payroll Adjustments. ‌ In situations involving overpayment to an employee by County Fire, said employee shall be obliged to repay by payroll recovery the amount of overpayment within the time frame the overpayment was received by the employee. In the event of an overpayment totaling twenty-five dollars ($25.00) or less, the overpayment will be recovered in one (1) pay period. The County’s Auditor-Controller/Treasurer/Tax Collector’s Office Office, or County Fire’s Human ResourcesResources Division, when applicable, shall provide documentation showing the calculations of the overpayment to the employee. A meeting may be requested by the employee with the County Fire payroll section to review the documentation and recovery schedule. Extensions to the period for repayment of the overage may be requested by the employee, subject to the approval of the County’s Auditor-Controller/Treasurer/Tax Collector. Extensions will be approved only in the case of extreme hardship, and the extended period for repayment will not be longer than one and one-half times as long as the overpayment period. If the employee leaves employment prior to repayment of overage overage, the County’s Auditor-Controller/Treasurer/Tax Collector’s Office shall recover the amount owed from the employee’s final pay. If the amount owed is greater than the employee’s final pay, the Auditor-Controller/Treasurer/Tax Collector County’s Auditor- Controller shall initiate the collections process against the employee. In situations involving underpayment to an employee by County Fire, the employee shall receive the balance due within the next pay period for which the adjustment can be made, following timely submission of appropriate documentation to the Auditor- County’s Auditor-Controller/Treasurer/Tax Collector’s Office, including necessary approval of the Appointing Authority/County’s Human Resources DirectorDivision Manager, County Fire. In those situations where the employee has been underpaid by seven and one-half percent (7½ %7½%) or more of their base pay in the immediately preceding pay period, period through no fault of their own, the employee may request an on-demand payment warrant to correct the error. The County Fire Fire’s payroll section shall complete the request for on- demand pay payroll adjustment and forward it and any necessary approval of the Appointing Authority Human Resources Division Manager, County Fire to the Auditor-County’s Auditor Controller within one (1) working day of receipt of the employee’s request. The County’s Auditor-Controller’s Office shall pay the employee the amount due within two (2) working days of receipt of the request for the on-demand pay payroll adjustment from the departmentCounty Fire. For this section, base pay shall be determined by multiplying the employee’s base rate of pay by the number or hours in their usual work schedule. The parties agree that physical and mental fitness of County Fire employees are reasonable requirements to perform the duties of the job and instill public confidence. Recognizing these important factors, the parties agree that during the term of this Agreement County Fire, with reasonable cause, may require medical and psychological assessments of employees provided County Fire pays and provides time off without loss of pay for such assessments. All such assessments shall be done by appropriately qualified health care professionals. Medical and psychological reports shall be released to and retained by the County’s Human Resources Director must authorize payroll adjustments to correct any payroll error or omission Center for instances arising more than thirteen (13) pay periods prior Employee Health and Wellness. The information in these reports shall only be released on a need-to-know basis, restricted to the request purpose for payroll adjustmentwhich the examination was originally required, for the effective conduct of County Fire business. Any remedial or treatment action shall be the full responsibility of the employee, except as otherwise provided by law or as may be provided through the Employee Aid Program for County Fire employees.

Payroll Adjustments. ‌ In situations involving overpayment to an employee by County Firethe County, said employee shall be obliged to repay by payroll recovery the amount of overpayment within the time frame the overpayment was received by the employee. In the event of an overpayment totaling twenty-five dollars ($25.00) or less, the overpayment will be recovered in one (1) pay period. The Auditor-/Controller/Treasurer/Tax Collector’s Office or Human Resources, when applicable, shall provide documentation showing the calculations of the overpayment to the employee. A meeting may be requested by the employee with the County Fire payroll section to review the documentation and recovery schedule. Extensions to the period for repayment of the overage may be requested by the employee, subject to the approval of the County’s Auditor-Auditor- Controller/Treasurer/Tax Collector. Extensions will be approved only in the case of extreme hardship, and the extended period for repayment will not be longer than one and one-half times as long as the overpayment period. If the employee leaves employment prior to repayment of overage overage, the Auditor-Controller/Treasurer/Tax Collector’s Office shall recover the amount owed from the employee’s final pay. If the amount owed is greater than the employee’s final pay, the Auditor-Controller/Treasurer/Tax Collector Auditor- Controller shall initiate the collections process against the employee. In situations involving underpayment to an employee by County Firethe County, the employee shall receive the balance due within the next pay period for which the adjustment can be made, following timely submission of appropriate documentation to the Auditor- Auditor/Controller/Treasurer/Tax Collector’s Office, including necessary approval of the Appointing Authority/County’s appointing authority and the Director of Human Resources DirectorResources. In those situations where the employee has been underpaid by seven and one-half percent (7½ 7-1/2%) or more of their base pay in the immediately preceding pay period, through no fault of their own, the employee may request an on-demand payment warrant to correct the error. The County Fire department payroll section shall complete the request for on- demand pay payroll adjustment and forward it and any necessary approval of the Appointing Authority appointing authority to the Auditor-Auditor/ Controller within one (1) working day of receipt of the employee’s request. The Auditor-/Controller’s Office shall pay the employee the amount due within two (2) working days of receipt of the request for the on-demand pay payroll adjustment from the department. For this sectionSection, base pay shall be determined by multiplying the employee’s base rate of pay by the number or hours in their usual work schedule. The County’s Director of Human Resources Director or designee must authorize payroll adjustments to correct any payroll error or omission for instances arising more than thirteen (13) pay periods prior to the request for payroll adjustment.