Common use of Personnel Files 34 Clause in Contracts

Personnel Files 34. 02.01 Personnel files of a Teacher, maintained in the Board Office, shall be available to the Teacher for inspection at any reasonable time during the regular working hours of that office. 34.02.02 A Teacher shall be entitled, upon request, to copies of any materials contained in the Teacher's personnel file(s). 34.02.03 Where a Teacher authorizes, in writing, access to the Teacher's personnel file by another person acting on the Teacher's behalf, the Board shall provide such access, as well as copies of materials contained therein, if also authorized and requested. 34.02.04 A Teacher shall receive copies of any personnel related materials placed in their files. 34.02.05 A Teacher shall be entitled to correct inaccuracies or errors in documents contained in the Teacher's personnel file or to append notices of corrections or inaccuracies to documents within the file which in the Teacher's view, possess errors or inaccuracies. 34.02.06 Upon written request of the Teacher to the Director of Education, documents contained in the Teacher’s personnel file which are disciplinary in nature and all supporting documents shall be removed from the file two (2) years after their date of issue, unless further similar disciplinary action has occurred in that period. Notwithstanding the foregoing, disciplinary materials regarding suspensions, harassment or violence, or any discipline related to physical, emotional or psychological harm to students or other employees of the Board will remain in a Teacher’s file.

Personnel Files 34. 02.01 Personnel files of a Teacher, maintained in the Board Office, shall be available to the Teacher for inspection at any reasonable time during the regular working hours of that office. 34.02.02 A Teacher shall be entitled, upon request, to copies of any materials contained in the Teacher's personnel file(s). 34.02.03 Where a Teacher authorizes, in writing, access to the Teacher's personnel file by another person acting on the Teacher's behalf, the Board shall provide such access, as well as copies of materials contained therein, if also authorized and requested. 34.02.04 A Teacher shall receive copies of any personnel related materials placed in their files. 34.02.05 A Teacher shall be entitled to correct inaccuracies or errors in documents contained in the Teacher's personnel file or to append notices of corrections or inaccuracies to documents within the file which in the Teacher's view, possess errors or inaccuracies. 34.02.06 Upon written request of the Teacher to the Director of Education, documents contained in the Teacher’s personnel file which are disciplinary in nature and all supporting documents shall be removed from the file two (2) years after their date of issue, unless further similar disciplinary action has occurred in that period. Notwithstanding the foregoing, disciplinary materials regarding suspensions, harassment or violence, or any discipline related to physical, emotional or psychological harm to students or other employees of the Board will remain in a Teacher’s file. 34.02.07 No medical records or medical information shall be stored in school files. All such information shall be provided by Teachers directly to the Manager of Human Resources, or designate, and stored in a confidential manner.

Personnel Files 34. 02.01 Personnel files of a Teacher, maintained in the Board Office, shall be available to the Teacher for inspection at any reasonable time during the regular working hours of that office. 34.02.02 A Teacher shall be entitled, upon request, to copies of any materials contained in the Teacher's personnel file(s). 34.02.03 Where a Teacher authorizes, in writing, access to the Teacher's personnel file by another person acting on the Teacher's behalf, the Board shall provide such access, as well as copies of materials contained therein, if also authorized and requested. 34.02.04 A Teacher shall receive copies of any personnel related materials placed in their files. 34.02.05 A Teacher shall be entitled to correct inaccuracies or errors in documents contained in the Teacher's personnel file or to append notices of corrections or inaccuracies to documents within the file which in the Teacher's view, possess errors or inaccuracies. 34.02.06 Upon written request of the Teacher to the Director of Education, documents contained in the Teacher’s personnel file which are disciplinary in nature and all supporting documents shall be removed from the file two (2) years after their date of issue, unless further similar disciplinary action has occurred in that period. .Notwithstanding the foregoing, disciplinary materials regarding suspensions, harassment or violence, or any discipline related to physical, emotional or psychological harm to students or other employees of the Board will remain in a Teacher’s file. 34.02.07 No medical records or medical information shall be stored in school files. All such information shall be provided by Teachers directly to the Manager of Human Resources, or designate, and stored in a confidential manner.