Common use of PERSONNEL FILES AND RECORDS Clause in Contracts

PERSONNEL FILES AND RECORDS. ‌ 1. Pursuant to the guidelines of the “Xxxxxxx-Xxxxxxxx Employee Right to Know Act,” each teacher shall have the right, upon request, to review the contents of the personnel file maintained by the Employer in his/her name (hereinafter referred to as “personnel file”). The teacher may have an Association representative present at the review in the presence of the Superintendent or his/her designated representative. Confidential materials placed in the personnel file prior to the bargaining unit employee’s employment, normally sought prior to the time of employment, are specifically exempted from review. 2. The bargaining unit employee shall be informed of any item placed in or removed from the personnel file prior to said action taking place. This requirement shall not apply to: a. Annuity elections b. Insurance enrollment forms c. Direct deposit authorizations d. College transcripts e. Highly Qualified Teacher Report f. Individual contracts g. Employment verification correspondence h. Payroll deductions authorized by the employee i. Federal and Michigan tax forms j. Any other documents signed by the bargaining unit employee k. Any documents provided to the employee that indicate that they are being copied to the personnel file. 3. Any complaint concerning a bargaining unit employee shall be promptly called to his/her attention unless such complaint is exempted by law. If a complaint is found to be true and placed in the personnel file, the bargaining unit employee will be furnished with a dated copy of the complaint. 4. If a bargaining unit employee believes the material in the personnel file is inappropriate or in error, he/she may request correction or expungement in writing to the Superintendent and specify therein: name, date, material in question, and reason for the request. The Superintendent or designee shall respond to the request within sixty (60) days. The teacher shall have the right to attach a statement to the file copy of the material in question. 5. In accordance with the State of Michigan’s Freedom of Information Act, MCL 15.231 et seq (hereafter referred to as FOIA), certain persons can receive copies or make inspections of most public records upon written request, per Board policy. When a FOIA request to review any information in a teacher’s personnel file has been received, the district shall: a. Notify the teacher via email, telephone call, voicemail, or text message within one (1) business day. b. Include the name of the requesting party and an electronic or scanned copy of the FOIA request document submitted. c. Only grant requested information after any student names, personal identifying information (such as Social Security numbers, home addresses, telephone numbers, names of family members, etc.), or any other information that would constitute a clearly unwarranted invasion of the individual’s privacy be redacted. d. Never grant requested information that violates the Health Insurance Portability and Accountability Act (HIPAA), the Family Educational Rights and Privacy Act (FERPA), or any records relating to a civil action in which the requesting person and the District and/or the teacher are parties.

PERSONNEL FILES AND RECORDS. ‌ 1. Pursuant to the guidelines of the “Xxxxxxx-Xxxxxxxx Employee Right to Know Act,” each teacher shall have the right, upon request, to review the contents of the personnel file maintained by the Employer in his/her name (hereinafter referred to as “personnel file”). The teacher may have an Association representative present at the review in the presence of the Superintendent or his/her designated representative. Confidential materials placed in the personnel file prior to the bargaining unit employee’s employment, normally sought prior to the time of employment, are specifically exempted from review. 2. The bargaining unit employee shall be informed of any item placed in or removed from the personnel file prior to said action taking place. This requirement shall not apply to: a. Annuity elections b. Insurance enrollment forms c. Direct deposit authorizations d. College transcripts e. Highly Qualified Teacher Report f. Individual contracts g. Employment verification correspondence h. Payroll deductions authorized by the employee i. Federal and Michigan tax forms j. Any other documents signed by the bargaining unit employee k. Any documents provided to the employee that indicate that they are being copied to the personnel file. 3. Any complaint concerning a bargaining unit employee shall be promptly called to his/her attention unless such complaint is exempted by law. If a complaint is found to be true and placed in the personnel file, the bargaining unit employee will be furnished with a dated copy of the complaint. 4. If a bargaining unit employee believes the material in the personnel file is inappropriate or in error, he/she may request correction or expungement in writing to the Superintendent and specify therein: name, date, material in question, and reason for the request. The Superintendent or designee shall respond to the request within sixty (60) days. The teacher shall have the right to attach a statement to the file copy of the material in question. 5SECTION 2.7: COMMITMENT TO IN-SERVICE EDUCATION AND CONFERENCES‌ 1. In accordance The Board of Education shall encourage teachers to actively participate in relevant professional conferences with no loss of pay. The Board of Education further agrees to fully reimburse the State of Michigan’s Freedom of Information Act, MCL 15.231 et seq (hereafter referred to as FOIA), certain persons can receive copies or make inspections of most public records upon written request, per Board policytuition costs for college courses requested by the Board. 2. When a FOIA request to review any information Reimbursement shall be made for expense for professional conferences in a the teacher’s personnel file has been receivedsubject field and to the Michigan Department of Education Curriculum meetings, at the district shallfollowing rates: a. Notify Actual railroad, plane or bus fare. Private car expenses, to conform to the teacher via email, telephone call, voicemail, or text message within one (1) business dayapproved IRS rate. b. Include the name of the requesting party Meals not to exceed forty-two dollars ($42.00) per day; A MAXIMUM OF $10 for breakfast, $12 for lunch and an electronic or scanned copy of the FOIA request document submitted$20 for dinner. Meal costs will not be reimbursed when they are included with conference registration. c. Only grant requested information after any student names, personal identifying information (such as Social Security numbers, home addresses, telephone numbers, names Lodging expenses will be paid upon presentation of family members, etc.), or any other information that would constitute a clearly unwarranted invasion of the individual’s privacy be redactedreceipts. d. Never grant requested information that violates Teachers shall suffer no loss of pay attending authorized meetings for the Health Insurance Portability improvement of education. e. Requests for permission to attend professional meetings shall be approved by the principal and Accountability Act superintendent of schools, at least two (HIPAA)2) weeks prior to the meeting. f. A report shall be submitted in writing, on the Family Educational Rights and Privacy Act (FERPA)activities of the conferences, or any records relating with recommendations, if any, for use in the Kalkaska Public Schools g. Teachers may be called upon to a civil action in which make an oral report to the requesting person and the District Association and/or the teacher are partiesBoard of Education. h. An itemized statement of expenditures must be presented within ten (10) days following the close of the meeting. SECTION 2.8: CLASSROOM PARAPROFESSIONALS‌ 1. Classroom paraprofessionals shall be secured by the administration as conditions require. 2. Paraprofessionals shall be assigned by the principal and be directly under his/her supervision.

PERSONNEL FILES AND RECORDS. ‌ 1. Pursuant to the guidelines of the “Xxxxxxx-Xxxxxxxx Employee Right to Know Act,” each teacher shall have the right, upon request, to review the contents of the personnel file maintained by the Employer in his/her name (hereinafter referred to as “personnel file”). The teacher may have an Association representative present at the review in the presence of the Superintendent or his/her designated representative. Confidential materials placed in the personnel file prior to the bargaining unit employee’s employment, normally sought prior to the time of employment, are specifically exempted from review. 2. The bargaining unit employee shall be informed of any item placed in or removed from the personnel file prior to said action taking place. This requirement shall not apply to: a. Annuity elections b. Insurance enrollment forms c. Direct deposit authorizations d. College transcripts e. Highly Qualified Teacher Report f. Individual contracts g. Employment verification correspondence h. Payroll deductions authorized by the employee i. Federal and Michigan tax forms j. Any other documents signed by the bargaining unit employee k. Any documents provided to the employee that indicate that they are being copied to the personnel file. 3. Any complaint concerning a bargaining unit employee shall be promptly called to his/her attention unless such complaint is exempted by law. If a complaint is found to be true and placed in the personnel file, the bargaining unit employee will be furnished with a dated copy of the complaint. 4. If a bargaining unit employee believes the material in the personnel file is inappropriate or in error, he/she may request correction or expungement expungment in writing to the Superintendent and specify therein: name, date, material in question, and reason for the request. The Superintendent or designee shall respond to the request within sixty (60) days. The teacher shall have the right to attach a statement to the file copy of the material in question. 5. In accordance with considering disciplinary action against any teacher, the State Board shall not take into account any prior disciplinary action if it occurred more than three (3) years prior to such consideration. All disciplinary material allowable under MCL 380.1230b that being Public Act 189 of Michigan’s Freedom of Information Act, MCL 15.231 et seq (hereafter referred to as FOIA), certain persons can receive copies or make inspections of most public records upon written request, per Board policy. When a FOIA request to review any information 1996 placed in a the teacher’s personnel file has been received, shall be removed from his/her file after three (3) years. Any disciplinary action that falls under the district shall: a. Notify the teacher via email, telephone call, voicemail, or text message within one (1) business dayprofessional conduct statute will follow state law. b. Include the name of the requesting party and an electronic or scanned copy of the FOIA request document submitted. c. Only grant requested information after any student names, personal identifying information (such as Social Security numbers, home addresses, telephone numbers, names of family members, etc.), or any other information that would constitute a clearly unwarranted invasion of the individual’s privacy be redacted. d. Never grant requested information that violates the Health Insurance Portability and Accountability Act (HIPAA), the Family Educational Rights and Privacy Act (FERPA), or any records relating to a civil action in which the requesting person and the District and/or the teacher are parties.