Common use of Position Transfers Clause in Contracts

Position Transfers. A request for a transfer to another position shall be made in writing to the Human Resources Department. Such transfer requests shall be made with the knowledge of the Assistant Superintendent or supervisor. Upon receipt of the request for a transfer, the supervisor or Assistant Superintendent concerned will discuss the transfer with the person in charge of the department in which the transferee desires to be transferred. Final authorization for all transfers will be upon the recommendation of the supervisor responsible for the particular area of the assignment receiving the transfer and the Assistant Superintendent, Human Resources or his/her designee. 9.1.1 The following procedure regarding Employee Initiated Transfers and MCOE form P-221, Revised 7/91, shall be used to complete and process the Employee Transfer form for classified employees: a) Employee completes the first five (5) items and submits the form to his/her supervisor. Be sure to indicate the Date of Request and fill out each item completely. b) Supervisor discusses the transfer with the employee, completes item six (6) and forwards the form through any intermediate supervisors to the current Assistant Superintendent. Immediate supervisors will initial in item six (6); if additional comments are desired, attach them to the transfer form and sign on the attached sheet. c) Assistant Superintendent discusses the transfer with the supervisor, and completes item seven (7). If the transfer is departmental, then the current Assistant Superintendent coordinates the form through the new supervisor (item 8) and also signs in item nine (9). 1. If the transfer is between departments, the current Assistant Superintendent forwards the transfer form to the Assistant Superintendent whose department the employee wishes to transfer. 2. The proposed new supervisor, and/or proposed new Assistant Superintendent completes items eight (8) and nine (9) on the form, then forwards the request to the Human Resources Office. d) If items six (6) through nine (9) on the form read “approved” and item ten (10) reads “acceptable”, the employee shall transfer into the next vacancy at the requested site. 1. Employees will not be eligible for transfers for thirty (30) calendar days after the transfer request has been submitted. 2. Approved transfer requests will remain on file for one (1) year. Whenever a vacancy is determined and a position is requested, the Human Resources Office will coordinate possible transfers before the vacancy notice is posted. e) If any one of items six (6) through ten (10) read “do not approve” and/or “unacceptable” the employee may not be transferred. f) Mutual agreement transfers by the employees may be requested for sixty (60) days after the effective date of a layoff, provided at least one of the requesting employees was displaced/re-assigned as a result of the layoff. Employees must initiate this action by completing the employee transfer form by writing “mutual agreement transfer” in item five (5). Both transfer requests, with corresponding employee dispositions, will be forwarded to the current Assistant Superintendent (coordinate if different departments), then to the Human Resources Office. All of the above instructions apply except for the thirty (30) day rule in item d (#1). [Added 8-21-03]

Position Transfers. A request 6.2.1 Employees, except for probationary employees as defined in 6.2.2, may submit written requests to the Office of Human Resources, along with a copy to the Personnel Commission, for transfer to another positions within their current classification at any time during the work year. 6.2.2 Probationary employees with six or less months of service in their classification are not eligible to be considered for voluntary transfer. 6.2.3 When a new position is created, or an existing position becomes vacant, the District shall first offer the opportunity to transfer to employees serving in the same class in the District. 6.2.4 Any employee on leave, vacation, or not on duty due to his/her work year assignment during the period of the posting shall be made mailed a copy of the notice by first class US mail on the date the position is posted, provided that the employee notifies the Director of Classified Personnel of his/her interest in writing applying for the specified vacant positions prior to the Human Resources Departmentcommencement of the leave of absence. 6.2.5 An employee on leave shall have the right to have any other employee of the District file for transfer on his/her behalf during the employee's leave. Such If the employee is still on leave at the time of the selection process, the selection process shall not be delayed. 6.2.6 Transfer applicants will be interviewed by the immediate supervisor. The immediate supervisor may make his/her final appointment from among the transfer requests shall be made applicants with the knowledge concurrence of the Assistant Superintendent Superintendent/President or supervisordesignee. Upon receipt of If there are three or more transfer applicants who have received an overall Meets Standards rating on their last two evaluations, the immediate supervisor shall select from among the transfer applicants; however, if the person selected withdraws the request for transfer, the immediate supervisor shall not be required to make an additional selection from the transfer list. The District shall not be required to hire from among such transfer applicants if the Vice President for Human Resources gives written notification to CSEA setting forth the reasons the District will not hire from the transfer list and will instead fill the position from a current eligibility list. In the event that a position is not filled by a transfer, the supervisor or Assistant Superintendent concerned will discuss the transfer with the person in charge of the department in which the transferee desires to position shall be transferred. Final authorization for all transfers will be upon the recommendation of the supervisor responsible for the particular area of the assignment receiving the transfer and the Assistant Superintendent, Human Resources or his/her designeefilled by an appointment from a current eligibility list. 9.1.1 The following procedure regarding Employee Initiated Transfers and MCOE form P-221, Revised 7/91, shall be used to complete and process the Employee Transfer form 6.2.7 Requests for classified employees: awithdrawal of transfer(s) Employee completes the first five (5) items and submits the form to his/her supervisor. Be sure to indicate the Date of Request and fill out each item completely. b) Supervisor discusses the transfer with the employee, completes item six (6) and forwards the form through any intermediate supervisors to the current Assistant Superintendent. Immediate supervisors will initial in item six (6); if additional comments are desired, attach them to the transfer form and sign on the attached sheet. c) Assistant Superintendent discusses the transfer with the supervisor, and completes item seven (7). If the transfer is departmental, then the current Assistant Superintendent coordinates the form through the new supervisor (item 8) and also signs in item nine (9). 1. If the transfer is between departments, the current Assistant Superintendent forwards the transfer form to the Assistant Superintendent whose department the employee wishes to transfer. 2. The proposed new supervisor, and/or proposed new Assistant Superintendent completes items eight (8) and nine (9) on the form, then forwards the request to the Human Resources Office. d) If items six (6) through nine (9) on the form read “approved” and item ten (10) reads “acceptable”, the employee shall transfer into the next vacancy at the requested site. 1. Employees will not be eligible for transfers for thirty (30) calendar days after the transfer request has been submitted. 2. Approved transfer requests will remain on file for one (1) year. Whenever a vacancy is determined and a position is requested, the Human Resources Office will coordinate possible transfers before the vacancy notice is posted. e) If any one of items six (6) through ten (10) read “do not approve” and/or “unacceptable” the employee may not be transferred. f) Mutual agreement transfers by the employees may be requested for sixty (60) days after the effective date of a layoff, provided submitted in writing at least one of the requesting employees was displaced/re-assigned as a result of the layoff. Employees must initiate this action by completing the employee transfer form by writing “mutual agreement transfer” in item five (5). Both transfer requests, with corresponding employee dispositions, will be forwarded to the current Assistant Superintendent (coordinate if different departments), then to the Human Resources Office. All of the above instructions apply except for the thirty (30) day rule in item d (#1). [Added 8-21-03]any time.