Common use of President’s Replacement(s) Clause in Contracts

President’s Replacement(s). If another employee must act on the President’s behalf when he/she is using vacation or sick leave, the County will charge the Association for all salary and benefits costs associated with the replacement’s release time. The following conditions apply: A. If the employee acting on the President’s behalf in his/her absence is from the same County Department as the President, he/she will not be provided release time unless pre-approval is sought and granted in advance. The right to refuse such hours for a President’s replacement from the same Department is at that Department Head’s discretion. B. The Association agrees to request such release time 14 calendar days (minimum) in advance, whether the employee is from the same or different County Department. The County Department will respond within 7 days of receipt of the initial request. Failure to provide timely response constitutes automatic approval. The Department will not arbitrarily deny the time. Reasons for denial, such as serious operational impacts will be articulated in writing to the Association. The Department may deny the requested release time if overtime costs would be incurred to provide the release time. If the Association agrees to reimburse the County for the overtime costs, then the County may not deny the release time on the sole basis of overtime costs.

President’s Replacement(s). ‌‌ If another employee must act on the President’s behalf when he/she is using vacation or sick leave, the County will charge the Association for all salary and benefits costs associated with the replacement’s release time. The following conditions apply: A. If the employee acting on the President’s behalf in his/her absence is from the same County Department as the President, he/she will not be provided release time unless pre-approval is sought and granted in advance. The right to refuse such hours for a President’s replacement from the same Department is at that Department Head’s discretion. B. The Association agrees to request such release time 14 calendar days (minimum) in advance, whether the employee is from the same or different County Department. The County Department will respond within 7 days of receipt of the initial request. Failure to provide timely response constitutes automatic approval. The Department will not arbitrarily deny the time. Reasons for denial, such as serious operational impacts will be articulated in writing to the Association. The Department may deny the requested release time if overtime costs would be incurred to provide the release time. If the Association agrees to reimburse the County for the overtime costs, then the County may not deny the release time on the sole basis of overtime costs.