Receipted Expenses Sample Clauses
The Receipted Expenses clause establishes that reimbursement or payment for expenses is contingent upon the submission of valid receipts as proof of expenditure. In practice, this means that a party seeking reimbursement must provide itemized receipts or other acceptable documentation to verify the legitimacy and amount of each expense incurred. This clause ensures that only actual, documented costs are reimbursed, thereby preventing fraudulent or inflated claims and promoting transparency in financial transactions.
Receipted Expenses. (1) Receipted lodging and meal expenses for authorized overnight travel in locations within and outside of New York State shall be reimbursed to a maximum of published per diem rates as specified by the Comptroller. Said rates shall be equal to the combined per diem lodging and meal reimbursement rate provided by the Federal government to its employees in such locations, except that in Rockland County receipted lodging and meal expenses shall be reimbursed according to the Comptroller’s rates in effect on March 31, 1988 until the combined per diem lodging and meal reimbursement rate provided by the Federal government to its employees equals or exceeds that rate. At that time, the Federal rate will apply.
(2) In locations for which no specific rate is published, receipted lodging and meal expenses for authorized overnight travel in locations within and outside of New York State shall be reimbursed to a maximum of the combined per diem lodging and meal reimbursement rate provided by the Federal government to its employees for such locations.
(3) The rates in (1) and (2) above shall be revised prospectively in accordance with any revision made in the per diem rates provided by the Federal government to its employees.
(4) In recognition of the fact that meals and lodging which are fully accessible to employees with disabilities may not be reasonably available within the specified rates, reimbursement for reasonable and necessary expenses will be allowed as specified by the Comptroller.
Receipted Expenses. Employees will be reimbursed for reasonable receipted expenses not addressed in this Agreement while on University business.
Receipted Expenses. Receipted lodging and meal expenses for authorized overnight travel for locations within and outside of New York State shall be reimbursed at rates equal to the combined per diem lodging and meal reimbursement rate provided by the Federal Government to its employees including seasonal employees in such locations. The rates shall be revised in accordance with any revision made in the per diem rates provided by the Federal Government to its employees. The Corporation will publish and distribute the Federal Government reimbursement schedules for New York State locations for meals and lodging and any revisions thereto. No meals or lodging will be paid to an employee including seasonal employees performing official duties within 35 miles of his official station or place of residence. An employee including seasonal employees will receive the greater rate whenever official duties are conducted during a 24-hour period in areas with different rates. The conditions for payment of expenses pursuant to this section shall be as follows: Prior certification by the employee's supervisor that such travel is necessary and, subsequent certification by the employee and his/her supervisor that such travel did in fact take place. When the employee is in travel status for less than a full day, and incurs no lodging charges, reasonable and necessary receipted expenses will be allowed for breakfast and dinner.