Common use of Reimbursement Procedure Clause in Contracts

Reimbursement Procedure. a. Project Funds will be provided in two reimbursements: 1. Reimbursement of approved costs of up to 50 percent of the total Project Funding Amount will occur after Division staff have approved the draft Project Report. Approval of the draft report will not occur until after the Mid-Course meeting, at the earliest. 2. Reimbursement of the remaining approved Project Costs will occur after Division staff have approved the final Project Report or have authorized suspension of work under this Agreement due to a determination of lack of feasibility. b. The Recipient must not request reimbursement for any Project Cost until such cost has been incurred and is currently due and payable by the Recipient, although the actual payment of such cost by the Recipient is not required as a condition of reimbursement. Supporting documentation (e.g., receipts) must be submitted with each Reimbursement Request. The amount requested for Recipient’s administration costs must include a calculation formula (i.e., hours or days worked times the hourly or daily rate = total amount claimed). Reimbursement of Project Funds will be made only after receipt of a complete, adequately supported, properly documented, and accurately addressed Reimbursement Request. c. The Recipient must spend Project Funds within 30 days of receipt. If the Recipient earns interest earned on Project Funds, it must report that interest immediately to the State Water Board. The State Water Board may deduct earned interest from future reimbursements. d. The Recipient must not request a reimbursement unless that Project Cost is allowable, reasonable, and allocable. e. Notwithstanding any other provision of this Agreement, no reimbursement shall be required at any time or in any manner which is in violation of or in conflict with federal or state laws, policies, or regulations. Notwithstanding any other provision of this Agreement, the Recipient agrees that the State Water Board may retain an amount equal to ten percent (10%) of the Project Funding Amount until Project Completion. Any retained amounts due to the Recipient will be promptly disbursed to the Recipient, without interest, upon Project Completion.

Reimbursement Procedure. a. [Non-DAC] Project Funds will be provided in two reimbursements: 1. Reimbursement of approved costs of up to 50 percent of the total Project Funding Amount will occur after Division staff have approved the draft Project Report. Approval of the draft report will not occur until after the Mid-Course meeting, at the earliest. 2. Reimbursement of the remaining approved Project Costs will occur after Division staff have approved the final Project Report or have authorized suspension of work under this Agreement due to a determination of lack of feasibility. b. [if Recipient is DAC] Upon execution and delivery of this Agreement by both parties, the Recipient may request immediate reimbursement of any eligible incurred costs through submission to the State Water Board of the Reimbursement Request Form 260 and Form 261, or any amendment thereto, duly completed and executed. Upon execution of this Agreement by both parties, the Recipient may request reimbursement of eligible incurred costs throughout the duration of the Project up until the Final Reimbursement Request Date. c. [if Recipient is DAC] The Recipient must submit a Reimbursement Request for costs incurred prior to the date this Agreement is executed by the State Water Board no later than ninety (90) days after this Agreement is executed by the State Water Board. Late Reimbursement Requests may not be honored. d. [if Recipient is DAC] Additional Project Funds will be promptly disbursed to the Recipient upon receipt of Reimbursement Request Form 260 and Form 261, or any amendment thereto, duly completed and executed by the Recipient for incurred costs consistent with this Agreement, along with receipt of progress reports due under Exhibit A. e. The Recipient must not request reimbursement for any Project Cost until such cost has been incurred and is currently due and payable by the Recipient, although the actual payment of such cost by the Recipient is not required as a condition of reimbursement. Supporting documentation (e.g., receipts) must be submitted with each Reimbursement Request. The amount requested for Recipient’s administration costs must include a calculation formula (i.e., hours or days worked times the hourly or daily rate = total amount claimed). Reimbursement of Project Funds will be made only after receipt of a complete, adequately supported, properly documented, and accurately addressed Reimbursement Request. c. f. The Recipient must spend Project Funds within 30 days of receipt. If the Recipient earns interest earned on Project Funds, it must report that interest immediately to the State Water Board. The State Water Board may deduct earned interest from future reimbursements. d. g. The Recipient must not request a reimbursement unless that Project Cost is allowable, reasonable, and allocable. e. h. Notwithstanding any other provision of this Agreement, no reimbursement shall be required at any time or in any manner which is in violation of or in conflict with federal or state laws, policies, or regulations. . i. Notwithstanding any other provision of this Agreement, the Recipient agrees that the State Water Board may retain an amount equal to ten percent (10%) of the Project Funding Amount until Project Completion. Any retained amounts due to the Recipient will be promptly disbursed to the Recipient, without interest, upon Project Completion.

Reimbursement Procedure. a. Except as may be otherwise provided in this Agreement, reimbursement of Project Funds will be made as follows: Upon execution and delivery of this Agreement, the Recipient may request reimbursement of any eligible Project Costs as well as to support the Match Contribution as specified in this Exhibit through submission to the State Water Board using the reimbursement request forms provided in two reimbursements: 1by the Project Manager. Reimbursement of approved costs of up to 50 percent Requests must contain the following information: The date of the request; The time period covered by the request, i.e., the term “from” and “to”; The total amount requested; Documentation of Match Contribution used; Original signature and date (in ink) of the Recipient’s Project Funding Amount Director or his/her designee; and The Final Reimbursement Request shall be clearly marked “FINAL REIMBURSEMENT REQUEST” and shall be submitted NO LATER THAN the Final Reimbursement Request Date. Reimbursement Requests must be itemized based on the line items specified in the budget in this Exhibit. Reimbursement Requests must be complete, signed by the Recipient’s Project Director or his/her designee, and addressed to the Project Manager as set forth in Section 4 of this Agreement. Reimbursement Requests submitted in any other format than the one provided by the State Water Board will occur after Division staff have approved cause a Reimbursement Request to be disputed. In the draft event of such a dispute, the Project Manager will notify the Recipient. Payment will not be made until the dispute is resolved and a corrected Reimbursement Request submitted. The Project Manager has the responsibility for approving Reimbursement Requests. Project Costs incurred prior to the Eligible Work Start Date of this Agreement will not be reimbursed. Project Funds must be requested quarterly via Reimbursement Request for eligible costs incurred during the reporting period of the corresponding Progress Report, describing the activities and expenditures for which the reimbursement is being requested. Each Reimbursement Request must be accompanied by a Progress Report. Approval of the draft report Failure to provide timely Reimbursement Requests may result in such requests not being honored. The Recipient agrees that it will not occur until after the Mid-Course meeting, at the earliest. 2. submit any Reimbursement of the remaining approved Requests that include any Project Costs will occur after Division staff have approved the final Project Report or have authorized suspension of work under this Agreement due to a determination of lack of feasibility. b. The Recipient must not request reimbursement for any Project Cost until such cost has been incurred and is currently due and payable by the Recipient, although the actual payment of such cost by the Recipient is not required as a condition of reimbursementReimbursement Request. Supporting documentation (e.g., receipts) must be submitted with each Reimbursement RequestRequest as well as to support Match Contributions claimed, if any. The amount requested for Recipient’s administration costs must include a calculation formula (i.e., hours or days worked times the hourly or daily rate = total amount claimed). Reimbursement of Project Funds will be made only after receipt of a complete, adequately supported, properly documented, documented and accurately addressed Reimbursement Request. c. . The Recipient will not seek reimbursement of any Project Costs that have been reimbursed from other funding sources. The Recipient must spend use Project Funds within 30 thirty (30) days of receiptreceipt to reimburse contractors, vendors, and other Project Costs. Any interest earned on Project Funds shall be reported to the State Water Board and will either be required to be returned to the State Water Board or deducted from future reimbursements. In the event that the Recipient fails to disburse Project Funds to contractors or vendors within thirty (30) days from receipt of the Project Funds, the Recipient shall immediately return such Project Funds to the State Water Board. Interest shall accrue on such Project Funds from the date of reimbursement through the date of mailing of Project Funds to the State Water Board. If the Recipient earns held such Project Funds in interest-bearing accounts, any interest earned on the Project Funds, it must report that interest immediately Funds shall also be due to the State Water Board. The State Water Board may deduct earned interest from future reimbursements. d. Recipient shall submit its final Reimbursement Request no later than the Final Reimbursement Request Date specified herein unless prior approval is granted by the Division. If the Recipient fails to do so, then the undisbursed balance of this Agreement will be deobligated. The Recipient must agrees that it will not request a reimbursement unless that Project Cost cost is allowable, reasonable, and allocable. e. . Notwithstanding any other provision of this Agreement, no reimbursement shall be required at any time or in any manner which that is in violation of or in conflict with federal or state laws, policies, or regulations. Notwithstanding any other provision The Recipient agrees that it shall not be entitled to interest earned on undisbursed Project Funds. No work or travel outside the State of California is permitted under this Agreement unless the Division provides prior written authorization. No work or travel outside the United States of America is authorized. Failure to comply with this restriction may constitute an Event of Default and result in termination of this Agreement, pursuant to Exhibit C. Any reimbursement for necessary travel and per diem shall be at rates not to exceed those set by the Recipient agrees that the State Water Board may retain an amount equal to ten percent (10%) California Department of Human Resources at xxxx://xxx.xxxxx.xx.xxx/employees/Pages/travel-reimbursements.aspx. as of the Project Funding Amount until Project Completion. Any retained amounts due to the Recipient will be promptly disbursed to date costs are incurred by the Recipient, without interest, upon Project Completion. The Recipient must include any other documents or requests required or allowed under this Agreement.

Reimbursement Procedure. a. Except as may be otherwise provided in this Agreement, reimbursements will be made as follows: 1. Upon execution and delivery of this Agreement by both parties, the Recipient may request immediate reimbursement of any eligible incurred planning and design allowance costs through submission to the State Water Board of the Reimbursement Request Form 260 and Form 261, or any amendment thereto, duly completed and executed, except that the Recipient may not acquire or request reimbursement of costs for materials, equipment, or land until after any required environmental review process is complete and the Division provides written notice that such items may be reimbursed under this Agreement. To be eligible for reimbursement, Project Costs, including any planning and design allowance costs, must have been incurred in compliance with all applicable requirements, including the state cross-cutting requirements listed in Exhibits C and D. 2. The Recipient must submit a Reimbursement Request for costs incurred prior to the date this Agreement is executed by the State Water Board no later than ninety (90) days after this Agreement is executed by the State Water Board. Late Reimbursement Requests may not be honored. 3. Additional Project Funds will be promptly disbursed to the Recipient upon receipt of Reimbursement Request Form 260 and Form 261, or any amendment thereto, duly completed and executed by the Recipient for incurred costs consistent with this Agreement, along with receipt of progress reports due under this Agreement. 4. The Recipient shall not solicit construction bids or conduct any construction activities until the Division has provided in two reimbursements: 1written bid solicitation approval. Reimbursement of approved costs of up to 50 percent of the total Project Funding Amount will occur after The Division staff have approved the draft Project Report. Approval of the draft report will not occur provide bid solicitation approval until after the Mid-Course meetingDivision completes its applicable review, at the earliestwhich will include but not be limited to environmental review. 25. Reimbursement of the remaining approved Project Costs will occur after Division staff have approved the final Project Report or have authorized suspension of work under this Agreement due to a determination of lack of feasibility. b. The Recipient must not request reimbursement for any Project Cost until such cost has been incurred and is currently due and payable by the Recipient, although the actual payment of such cost by the Recipient is not required as a condition of reimbursementReimbursement Request. Supporting documentation (e.g., receipts) must be submitted with each Reimbursement Request. The amount requested for Recipient’s administration costs must include a calculation formula (i.e., hours or days worked times the hourly or daily rate = total amount claimed). Reimbursement of Project Funds will be made only after receipt of a complete, adequately supported, properly documented, and accurately addressed Reimbursement Request. Upon request by the Division, supporting documents for professional and administrative services must include the employees’ names, classifications, labor rates, hours worked, and descriptions of the tasks performed. Reimbursement Requests submitted without supporting documents may be wholly or partially withheld at the discretion of the Division. c. 6. The Recipient must spend Project Funds within 30 days of receipt. If the Recipient earns interest earned on Project Funds, it must report that interest immediately to the State Water Board. The State Water Board may deduct earned interest from future reimbursements. d. 7. The Recipient must not request a reimbursement unless that Project Cost is allowable, reasonable, and allocable. e. 8. Notwithstanding any other provision of this Agreement, no reimbursement shall be required at any time or in any manner which is in violation of or in conflict with federal or state laws, policies, or regulations. Notwithstanding any other provision of this Agreement, the Recipient agrees that the State Water Board may retain an amount equal to ten percent (10%) of the Project Funding Amount until Project Completion. Any retained amounts due to the Recipient will be promptly disbursed to the Recipient, without interest, upon Project Completion.. No Project construction shall proceed until after the Division has provided approval for construction to proceed. Construction costs incurred prior to the date that the Division provides approval to proceed are

Reimbursement Procedure. a. Except as may be otherwise provided in this Agreement, reimbursements will be made as follows: 1. Upon execution and delivery of this Agreement by both parties, the Recipient may request immediate reimbursement of any eligible incurred planning and design allowance costs through submission to the State Water Board of the Reimbursement Request Form 260 and Form 261, or any amendment thereto, duly completed and executed. 2. The Recipient must submit a Reimbursement Request for costs incurred prior to the date this Agreement is executed by the State Water Board no later than ninety (90) days after this Agreement is executed by the State Water Board. Late Reimbursement Requests may not be honored. 3. Additional Project Funds will be provided in two reimbursements: 1. promptly disbursed to the Recipient upon receipt of Reimbursement Request Form 260 and Form 261, or any amendment thereto, duly completed and executed by the Recipient for incurred costs consistent with this Agreement, along with receipt of approved costs of up to 50 percent of the total Project Funding Amount will occur after Division staff have approved the draft Project Report. Approval of the draft report will not occur until after the Mid-Course meeting, at the earliestprogress reports due under this Agreement. 24. Reimbursement of the remaining approved Project Costs will occur after Division staff have approved the final Project Report or have authorized suspension of work under this Agreement due to a determination of lack of feasibility. b. The Recipient must not request reimbursement for any Project Cost until such cost has been incurred and is currently due and payable by the Recipient, although the actual payment of such cost by the Recipient is not required as a condition of reimbursementReimbursement Request. Supporting documentation (e.g., receipts) must be submitted with each Reimbursement Request. The amount requested for Recipient’s administration costs must include a calculation formula (i.e., hours or days worked times the hourly or daily rate = total amount claimed). Reimbursement of Project Funds will be made only after receipt of a complete, adequately supported, properly documented, and accurately addressed Reimbursement Request. Upon request by the Division, supporting documents for professional and administrative services must include the employees’ names, classifications, labor rates, hours worked, and descriptions of the tasks performed. Reimbursement Requests submitted without supporting documents may be wholly or partially withheld at the discretion of the Division. c. 5. The Recipient must spend Project Funds within 30 days of receipt. If the Recipient earns interest earned on Project Funds, it must report that interest immediately to the State Water Board. The State Water Board may deduct earned interest from future reimbursements. d. 6. The Recipient must not request a reimbursement unless that Project Cost is allowable, reasonable, and allocable. e. 7. Notwithstanding any other provision of this Agreement, no reimbursement shall be required at any time or in any manner which is in violation of or in conflict with federal or state laws, policies, or regulations. Notwithstanding any other provision of this Agreement, the Recipient agrees that the State Water Board may retain an amount equal to ten percent (10%) of the Project Funding Amount until Project Completion. Any retained amounts due to the Recipient will be promptly disbursed to the Recipient, without interest, upon Project Completion. Except as follows, construction costs and disbursements are not available until after the Division has approved the final budget form submitted by the Recipient. The Deputy Director of the Division may authorize the disbursement of up to ten percent (10%) of Project Funds for the reimbursement of eligible construction costs and pre-purchased materials prior to Division approval of the final budget form submitted by the Recipient. All other construction costs are not eligible for reimbursement until after the Division has approved the final budget form submitted by the Recipient. Construction costs incurred prior to the Eligible Construction Start Date are not eligible for reimbursement.

Reimbursement Procedure. a. Except as may be otherwise provided in this Agreement, reimbursement of Project Funds will be provided in two reimbursementsmade as follows: (a) Upon execution and delivery of this Agreement, the Recipient may submit a Reimbursement Request for eligible Project Costs as specified in this Exhibit from the Project Costs through submission to the State Water Board using the Reimbursement Request forms provided by the Project Manager and/or Technical Lead. (b) Reimbursement Requests must contain the following information: (1) The date of the request; (2) The time period covered by the request, i.e., the term “from” and “to”; (3) The total amount requested; (4) [Reserved]; (5) Original signature and date (in ink), or electronic signature, consistent with the State Water Board’s approved procedures, of the Recipient’s Project Director or his/her designee; and (6) The Final Reimbursement Request must be clearly marked “FINAL REIMBURSEMENT REQUEST” and must be submitted NO LATER THAN the Final Reimbursement Request Date. (c) The Recipient may sign Reimbursement Requests either by an electronic signature consistent with the State Water Board’s approved procedures or by a physical, handwritten signature. The parties mutually agree that an electronic signature consistent with the State Water Board’s approved procedures is the same as a physical, handwritten signature for the purposes of validity, enforceability, and admissibility. (d) Reimbursement Requests must be itemized based on the line items specified in the budget in this Exhibit. Reimbursement Requests must be complete, signed by the Recipient’s Project Director or his/her designee, and addressed to the Project Manager as set forth in this Agreement. Reimbursement Requests submitted in any other format than the one provided by the State Water Board will cause a Reimbursement Request to be disputed. In the event of approved such a dispute, the Project Manager or Technical Lead will notify the Recipient. Payment will not be made until the dispute is resolved and a corrected Reimbursement Request is submitted. The Project Manager and Technical Lead have the responsibility for approving Reimbursement Requests. Project Costs incurred prior to the Eligible Work Start Date of this Agreement will not be reimbursed. (e) Project Funds must be requested quarterly via Reimbursement Request for eligible costs of up to 50 percent incurred during the reporting period of the total Project Funding Amount will occur after Division staff have approved corresponding Progress Report, describing the draft Project activities and expenditures for which the reimbursement is being requested. Each Reimbursement Request must be accompanied by a Progress Report. Approval of the draft report Failure to provide timely Reimbursement Requests may result in such requests not being honored. (f) The Recipient agrees that it will not occur until after the Mid-Course meeting, at the earliest. 2. submit any Reimbursement of the remaining approved Requests that include any Project Costs will occur after Division staff have approved the final Project Report or have authorized suspension of work under this Agreement due to a determination of lack of feasibility. b. The Recipient must not request reimbursement for any Project Cost until such cost has costs have been incurred and is are currently due and payable by the Recipient, although the actual payment of such cost costs by the Recipient is not required as a condition of reimbursementReimbursement Request. Supporting documentation (e.g., receipts, laboratory invoices) must be submitted with each Reimbursement RequestRequest as well as to support Match Contribution claimed, if any. The amount requested for Recipient’s administration costs must include a calculation formula (i.e., hours or days worked times the hourly or daily rate = total amount claimed). Reimbursement of Project Funds will be made only after receipt of a complete, adequately supported, properly documented, documented and accurately addressed Reimbursement Request. c. (g) The Recipient will not seek reimbursement of any Project Costs that have been reimbursed from other funding sources. (h) The Recipient must spend use Project Funds within 30 thirty (30) days of receiptreceipt to reimburse contractors, vendors, and other Project Costs. If the Recipient earns Any interest earned on Project Funds must be reported to the State Water Board and will either be required to be returned to the State Water Board or deducted from future reimbursements. In the event that the Recipient fails to disburse Project Funds to contractors or vendors within thirty (30) days from receipt of the Project Funds, it the Recipient must report that interest immediately return such Project Funds to the State Water Board. The Interest shall accrue on such Project Funds from the date of reimbursement through the date of mailing of Project Funds to the State Water Board may deduct Board. If the Recipient held such Project Funds in interest-bearing accounts, any interest earned interest from future reimbursementson the Project Funds shall also be due to the State Water Board. d. (i) The Recipient must submit its final Reimbursement Request no later than the Final Reimbursement Request Date specified herein. If the Recipient fails to do so, then the undisbursed balance of this Agreement may be deobligated. (j) The Recipient agrees that it will not request a reimbursement unless that Project Cost cost is allowable, reasonable, and allocable. e. (k) Notwithstanding any other provision of this Agreement, no reimbursement shall be required at any time or in any manner which that is in violation of or in conflict with federal or state laws, policies, or regulations. Notwithstanding any other provision of this Agreement, the . (l) The Recipient agrees that the State Water Board may retain an amount equal it shall not be entitled to ten percent interest earned on undisbursed Project Funds. (10%m) of the Project Funding Amount until Project Completion. Any retained amounts due to the The Recipient will be promptly disbursed to the Recipient, without interest, upon Project Completionmust include any other documents or requests required or allowed under this Agreement.

Reimbursement Procedure. a. [Confirm with DFA]Except as may be otherwise provided in this Agreement, reimbursements will be made as follows: 1. Upon execution and delivery of this Agreement by both parties, the Recipient may request immediate reimbursement of any eligible incurred planning and design allowance costs through submission to the State Water Board of the Reimbursement Request Form 260 and Form 261, or any amendment thereto, duly completed and executed. 2. The Recipient must submit a Reimbursement Request for costs incurred prior to the date this Agreement is executed by the State Water Board no later than ninety (90) days after this Agreement is executed by the State Water Board. Late Reimbursement Requests may not be honored. 3. Additional Project Funds will be provided in two reimbursements: 1. promptly disbursed to the Recipient upon receipt of Reimbursement Request Form 260 and Form 261, or any amendment thereto, duly completed and executed by the Recipient for incurred costs consistent with this Agreement, along with receipt of approved costs of up to 50 percent of the total Project Funding Amount will occur after Division staff have approved the draft Project Report. Approval of the draft report will not occur until after the Mid-Course meeting, at the earliestprogress reports due under this Agreement. 24. Reimbursement of the remaining approved Project Costs will occur after Division staff have approved the final Project Report or have authorized suspension of work under this Agreement due to a determination of lack of feasibility. b. The Recipient must not request reimbursement for any Project Cost until such cost has been incurred and is currently due and payable by the Recipient, although the actual payment of such cost by the Recipient is not required as a condition of reimbursementReimbursement Request. Supporting documentation (e.g., receipts) must be submitted with each Reimbursement Request. The amount requested for Recipient’s administration costs must include a calculation formula (i.e., hours or days worked times the hourly or daily rate = total amount claimed). Reimbursement of Project Funds will be made only after receipt of a complete, adequately supported, properly documented, and accurately addressed Reimbursement Request. Upon request by the Division, supporting documents for professional and administrative services must include the employees’ names, classifications, labor rates, hours worked, and descriptions of the tasks performed. Reimbursement Requests submitted without supporting documents may be wholly or partially withheld at the discretion of the Division. c. 5. The Recipient must spend Project Funds within 30 days of receipt. If the Recipient earns interest earned on Project Funds, it must report that interest immediately to the State Water Board. The State Water Board may deduct earned interest from future reimbursements. d. 6. The Recipient must not request a reimbursement unless that Project Cost is allowable, reasonable, and allocable. e. 7. Notwithstanding any other provision of this Agreement, no reimbursement shall be required at any time or in any manner which is in violation of or in conflict with federal or state laws, policies, or regulations. Notwithstanding any other provision of this Agreement, the Recipient agrees that the State Water Board may retain an amount equal to ten percent (10%) of the Project Funding Amount until Project Completion. Any retained amounts due to the Recipient will be promptly disbursed to the Recipient, without interest, upon Project Completion. [for non-DACs/SDACs]Construction costs and disbursements are not available until after the Division has approved the final budget form submitted by the Recipient. Construction costs incurred prior to the Eligible Construction Start Date are not eligible for reimbursement. [for DACs/SDACs]Except as follows, construction costs and disbursements are not available until after the Division has approved the final budget form submitted by the Recipient. The Deputy Director of the Division may authorize the disbursement of up to ten percent (10%) of Project Funds for the reimbursement of eligible construction costs and pre-purchased materials prior to Division approval of the final budget form submitted by the Recipient. All other construction costs are not eligible for reimbursement until after this the Division has approved the final budget form submitted by the Recipient. Construction costs incurred prior to the Eligible Construction Start Date are not eligible for reimbursement.

Reimbursement Procedure. a. Project Funds Except as may be otherwise provided in this Agreement, reimbursements will be provided in two reimbursementsmade as follows: 1. If needed, the Recipient may prepare Reimbursement of approved costs of up Requests and submit to 50 percent of the State Water Board using the reimbursement request forms provided by the Project Manager. In no event shall any reimbursement cause the total Project Funds disbursed to exceed the Project Funding Amount will occur after Division staff have approved set forth on the draft Project Report. Approval Cover Page of the draft report will not occur until after the Mid-Course meeting, at the earliestthis Agreement. 2. The Reimbursement Request must contain the following information: a. The date of the remaining approved Project Costs will occur after Division staff have approved the final Project Report or have authorized suspension of work under this Agreement due to a determination of lack of feasibility.request; b. The time period covered by the request, i.e., the term “from” and “to”; c. The total amount requested; d. An accounting of Project Funds received and expenditures to date; and e. Original signature and date (in ink) or electronic signature, consistent with the State Water Board’s approved procedures, of the Recipient’s Authorized Representative. 3. The Recipient may sign the Reimbursement Request either by an electronic signature consistent with the State Water Board’s approved procedures or by a physical, handwritten signature. The parties mutually agree that an electronic signature consistent with the State Water Board’s approved procedures is the same as a physical, handwritten signature for the purposes of validity, enforceability, and admissibility. 4. The Reimbursement Request must be supported by invoices and supporting documentation indicating that the work has been performed. The Reimbursement Request must be addressed to the Project Manager as set forth in Section 2 of this Agreement. A Reimbursement Request submitted in any other format than the one provided by the State Water Board will cause the Reimbursement Request to be disputed. In the event of such a dispute, the Project Manager will notify the Recipient. Payment will not request reimbursement be made until the dispute is resolved and a corrected Reimbursement Request submitted. The Project Manager has the responsibility for approving the Reimbursement Request. Project Costs incurred prior to the Eligible Work Start Date of this Agreement will not be reimbursed. 5. The Recipient agrees that it will not submit any Reimbursement Request that includes any Project Cost Costs until such cost has been incurred and is currently due and payable by the Recipient, although . The Recipient shall certify on the actual payment of Reimbursement Request that such cost by the Recipient has been incurred and is not required as a condition of reimbursementcurrently due and payable. Supporting documentation (e.g., invoices or receipts) must be submitted with each Reimbursement Request. The amount requested for retained by the Recipient’s administration costs must include a calculation formula (i.e., hours or days worked times the hourly or daily rate = total amount claimed). Reimbursement of Project Funds will be made only after receipt of a complete, adequately supported, properly documented, and accurately addressed Reimbursement Request. c. The Recipient must spend Project Funds within 30 days of receipt. If the Recipient earns interest earned on Project Funds, it must report that interest immediately to the State Water Board6. The State Water Board may deduct earned interest from future reimbursementsFinal Reimbursement Request must be clearly marked “FINAL REIMBURSEMENT REQUEST” and must be submitted NO LATER THAN the Final Reimbursement Request Date. d. The Recipient must not request a reimbursement unless that Project Cost is allowable, reasonable, and allocable. e. Notwithstanding any other provision of this Agreement, no reimbursement shall be required at any time or in any manner which is in violation of or in conflict with federal or state laws, policies, or regulations. Notwithstanding any other provision of this Agreement, the Recipient agrees that the State Water Board may retain an amount equal to ten percent (10%) of the Project Funding Amount until Project Completion. Any retained amounts due to the Recipient will be promptly disbursed to the Recipient, without interest, upon Project Completion.

Reimbursement Procedure. a. Except as may be otherwise provided in this Agreement, disbursement of Project Funds will be provided in two reimbursementsmade as follows: 1. Reimbursement (a) Upon execution and delivery of approved this Agreement by both parties, the Recipient may request immediate reimbursement of any eligible incurred planning and design allowance costs of up through submission to 50 percent the State Water Board of the total Reimbursement Request Form 260 and Form 261, or any amendment thereto, duly completed and executed. To be eligible for reimbursement, Project Funding Amount will occur Costs, including any planning and design allowance costs, must have been incurred in compliance with all applicable requirements, including the state and federal cross-cutting requirements listed in Exhibit C. (b) The Recipient must submit a reimbursement request for costs incurred prior to the date this Agreement is executed by the State Water Board no later than ninety (90) days after Division staff have approved this Agreement is executed by the draft Project ReportState Water Board. Approval of the draft report will Late reimbursement requests may not occur until after the Mid-Course meeting, at the earliestbe honored. 2. Reimbursement (c) The Recipient may request reimbursement of eligible construction and equipment costs consistent with budget amounts approved by the remaining approved Project Costs will occur after Division staff have approved in the final Project Report or have authorized suspension of work under this Agreement due to a determination of lack of feasibilityFinal Budget Approval. b. (d) Additional Project Funds will be promptly disbursed to the Recipient upon receipt of reimbursement request Form 260 and Form 261, or any amendment thereto, duly completed and executed by the Recipient for incurred costs consistent with this Agreement, along with receipt of progress reports due under Exhibit A. (e) The Recipient must not request reimbursement for any Project Cost until such cost has been incurred and is currently due and payable by the Recipient, although the actual payment of such cost by the Recipient is not required as a condition of reimbursementreimbursement request. Supporting documentation (e.g., receipts) must be submitted with each Reimbursement Requestreimbursement request. The amount requested for Recipient’s administration costs must include a calculation formula (i.e., hours or days worked times the hourly or daily rate = total amount claimed). Reimbursement Disbursement of Project Funds will be made only after receipt of a complete, adequately supported, properly documented, and accurately addressed reimbursement request. Reimbursement Requestrequests submitted without supporting documents may be wholly or partially withheld at the discretion of the Division. c. (f) The Recipient must spend Project Funds within 30 days of receipt. If the Recipient earns interest earned on Project Funds, it must report that interest immediately to the State Water Board. The State Water Board may deduct earned interest from future reimbursementsdisbursements. d. (g) The Recipient must shall not request a reimbursement unless that Project Cost is allowable, reasonable, and allocable. e. (h) Notwithstanding any other provision of this Agreement, no reimbursement disbursement shall be required at any time or in any manner which is in violation of or in conflict with federal or state laws, policies, or regulations. (i) No work or travel outside the State of California is permitted under this Agreement unless the Division provides prior written authorization. Notwithstanding any other provision of Failure to comply with this restriction may result in termination this Agreement, pursuant to Exhibit C. Any reimbursement for necessary travel and per diem shall be at rates not to exceed those set by the Recipient agrees that the State Water Board may retain an amount equal to ten percent (10%) California Department of Human Resources at xxxx://xxx.xxxxx.xx.xxx/employees/Pages/travel-reimbursements.aspx. as of the Project Funding Amount until Project Completion. Any retained amounts due to the Recipient will be promptly disbursed to date costs are incurred by the Recipient, without interest, upon Project Completion.