Reporting and Registry Sample Clauses

Reporting and Registry a. Active Surveillance and Provider Education i. Grantee shall maintain a current list of key reporting sources in Grantee’s designated Service Area (Tarrant County) and document, at minimum, monthly active surveillance for major providers/facilities as outlined in the HIV Surveillance Manual. Active surveillance must be conducted by phone or in person to identify newly diagnosed HIV/AIDS cases and complete an HIV/AIDS case report form. ii. Grantee shall maintain a current list of key reporting sources in Grantee’s designated Service Area and document, at minimum, quarterly provider education to at least 10 providers/facilities deemed by the Grantee or the System Agency to be in need of education on reporting requirements, current lab tests, recommended testing algorithm, or data collected and b. Grantee shall review Monthly Data Quality Reports and the Quarterly Progress Report provided by System Agency or available through the current reporting database to ensure corrections to case report forms are made and additional missing case information is collected. c. Grantee shall discuss and review Quarterly Progress Report findings with all surveillance staff. d. Grantee shall be knowledgeable of any reference laboratories or medical facilities conducting in-house HIV laboratory testing within Grantee’s designated Service Area. Grantee is responsible for identifying any testing facilities that are not reporting their laboratory results electronically to System Agency and shall accordingly arrange a method for retrieving any non- electronic, paper-based labs. Grantee is responsible for manually entering any and all lab results received directly from any laboratory or medical facilities into the System Agency database(s) by the 30th day of each month. If no laboratory results were received locally in a given month, Grantee must notify System Agency’s Electronic Laboratory Report (ELR) Program Specialist via e-mail indicating there were no laboratory results received for that month. e. Grantee shall provide information, feedback, and clarification, as directed by System Agency Central Office staff, by requested timeframe or within ten (10) working days of an inquiry.

Reporting and Registry i. Active Surveillance and Provider Education (1) Grantee will m designated Service Area (Tarrant County) and document, at minimum, monthly active surveillance for major providers/facilities as outlined in the HIV Surveillance Manual. Active surveillance must be conducted by phone or in person to identify newly diagnosed HIV/AIDS cases and complete an HIV/AIDS case report form. (2) Grantee will m designated Service Area and document, at minimum, quarterly provider education to at least ten providers/facilities deemed by the Grantee or the System Agency to be in need of education on reporting requirements, current lab tests, recommended testing algorithm, or data collected and used by HIV surveillance. Provider education should establish and maintain communication about reporting requirements (including Molecular HIV Surveillance and Perinatal HIV Surveillance) and any changes in any relevant surveillance procedures, requirements, and recommendations. ii. Program Manager will review Site Monitoring and Evaluation Reports and Monthly Data Quality Reports provided by System Agency. iii. Program Manager will discuss and review data quality findings from the Monthly Data Quality Reports with surveillance staff. iv. TB/HIV/STD Integrated System (THISIS) to monitor site performance measures.

Reporting and Registry i. Active Surveillance and Provider Education (1) Grantee will m designated Service Area (Tarrant County) and document, at minimum, monthly active surveillance for major providers/facilities as outlined in the HIV Surveillance Manual. Active surveillance must be conducted by phone or in person to identify newly diagnosed HIV/AIDS cases and complete an HIV/AIDS case report form. (2) Grantee will m designated Service Area and document, at minimum, quarterly provider education to at least ten providers/facilities deemed by the Grantee or the System Agency to be in need of education on reporting requirements, current lab tests, recommended testing algorithm, or data collected and used by HIV surveillance. Provider education should establish and maintain communication about reporting requirements (including Molecular HIV Surveillance and Perinatal HIV Surveillance) and any changes in any relevant surveillance procedures, requirements, and recommendations. ii. Program Manager will review Site Monitoring and Evaluation Reports and Monthly Data Quality Reports provided by System Agency. iii. Program Manager will discuss and review data quality findings from the Monthly Data Quality Reports with surveillance staff. iv. TB/HIV/STD Integrated System (THISIS) to monitor site performance measures.