Common use of Reporting Procedures Clause in Contracts

Reporting Procedures. A. DAILY OPERATIONS REPORTING 1. Information from vehicle operations shall be recorded daily on the driver’s trip sheets. Cash fares will be totaled and reconciled on the driver’s trip sheet. 2. The information recorded on the trip sheets shall be reviewed by Contractor staff for errors and completeness and entered in the Contractor’s SNEMT database. B. MONTHLY REPORTING 1. The number of trips of each type provided and mileage for each trip type will be totaled from the SNEMT database. The total number of trips for each of the four trip types and the total mileage for each of the four trip types will be entered into a Microsoft Excel spreadsheet invoice form supplied by the OoA. 2. Cash fares collected shall be totaled, retained by the Contractor, and entered on the Contractor’s monthly invoice. 3. The monthly trip history data shall be uploaded to a secured server to OoA in Microsoft Excel format within fifteen working days of month of service. Original trip sheets/trip tickets shall be retained by the Contractor. 4. Contractor shall provide mileage verification data obtained through MapQuest ®, Google Maps ®, or similar software as back-up for 100% billed trip miles by submitting a PDF file for each one-way trip that contains: A) Participant ID Number; B) Address of the “to” and “from” destination as displayed on the trip sheet; and C) Number of miles recorded by the software that matches the billed mileage. Back-up documentation will be scanned in the order as the trips are displayed on the trip sheets and uploaded into a secured folder as provided by the Office on Aging.. 5. Additional performance indicators may be requested by OoA. The Monthly Performance Report and Demographic Report Form will be accompanied by an electronic copy of the recorded Trip Sheet data for the month just completed. All data collected by the Contractor shall be available upon request for audit and inspection by OoA. A sample of the Monthly Performance Report Form is included in Section XI.J. A sample of the Demographic Report Form is included in Section XI.K.

Reporting Procedures. A. DAILY OPERATIONS REPORTING 1. Information from vehicle operations shall be recorded daily on the driver’s trip sheets. Cash fares will be totaled and reconciled on the driver’s trip sheet. 2. The information recorded on the trip sheets shall be reviewed by Contractor staff for errors and completeness and entered in the Contractor’s SNEMT database. B. MONTHLY REPORTING 1. The number of trips of each type provided and mileage for each trip type will be totaled from the SNEMT database. The total number of trips for each of the four trip types and the total mileage for each of the four trip types will be entered into a Microsoft Excel spreadsheet invoice form supplied by the OoA. 2. Cash fares collected shall be totaled, retained by the Contractor, and entered on the Contractor’s monthly invoice. 3. The monthly trip history data shall be uploaded to a secured server to OoA in Microsoft Excel format within fifteen working days of month of service. Original trip sheets/trip tickets shall be retained by the Contractor. 4. Contractor shall provide mileage verification data obtained through MapQuest ®, Google Maps ®, or similar software as back-up for 100% billed trip miles by submitting a PDF file for each one-way trip that contains: A) Participant ID Number; B) Address of the “to” and “from” destination as displayed on the trip sheet; and C) Number of miles recorded by the software that matches the billed mileage. Back-up documentation will be scanned in the order as the trips are displayed on the trip sheets and uploaded into a secured folder as provided by the Office on Aging.. 5. Additional performance indicators may be requested by OoA. XxX. The Monthly Performance Report and Demographic Report Form will be accompanied by an electronic copy of the recorded Trip Sheet data for the month just completed. All data collected by the Contractor shall be available upon request for audit and inspection by OoA. A sample of the Monthly Performance Report Form is included in Section XI.J. A sample of the Demographic Report Form is included in Section XI.K.

Reporting Procedures. A. DAILY OPERATIONS REPORTING 1. Information from vehicle operations shall be recorded daily on the driver’s trip sheets. Cash fares will be totaled and reconciled on the driver’s trip sheet. 2. The information recorded on the trip sheets shall be reviewed by Contractor staff for errors and completeness and entered in the Contractor’s SNEMT database. B. MONTHLY REPORTING 1. The number of trips of each type provided and mileage for each trip type will be totaled from the SNEMT database. The total number of trips for each of the four trip types and the total mileage for each of the four trip types will be entered into a Microsoft Excel spreadsheet invoice form supplied by the OoA. 2. Cash fares collected shall be totaled, retained by the Contractor, and entered on the Contractor’s monthly invoice. 3. The monthly trip history data shall be uploaded to a secured server to OoA in Microsoft Excel format within fifteen working days of month of service. Original trip sheets/trip tickets shall be retained by the Contractor. 4. Contractor shall provide mileage verification data obtained through MapQuest ®, Google Maps ®, or similar software as The monthly back-up documentation for the invoice, Contractor will provide 100% back-up of trip verified billed trip miles mileage by submitting a PDF file for each one-way trip from MapQuest ®, Google Maps ®, or similar software that containscontains the following: A) Participant ID Number; B) Address address of the “to” and “from” destination as displayed on the trip sheet; and C) Number number of miles recorded by the software that matches the billed mileage. Back-up documentation will be scanned in the order as the trips are displayed on the trip sheets and uploaded into a secured folder as provided by the Office on Aging... 5. Additional performance indicators may be requested by OoA. XxX. The Monthly Performance Report and Demographic Report Form will be accompanied by an electronic copy of the recorded Trip Sheet data for the month just completed. All data collected by the Contractor shall be available upon request for audit and inspection by OoA. A sample of the Monthly Performance Report Form is included in Section XI.J. A sample of the Demographic Report Form is included in Section XI.K.

Reporting Procedures. A. DAILY OPERATIONS REPORTING 1. Information from vehicle operations shall be recorded daily on the driver’s trip sheets. Cash fares will be totaled and reconciled on the driver’s trip sheet. 2. The information recorded on the trip sheets shall be reviewed by Contractor staff for errors and completeness and entered in the Contractor’s SNEMT database. B. MONTHLY REPORTING 1. The number of trips of each type provided and mileage for each trip type will be totaled from the SNEMT database. The total number of trips for each of the four trip types and the total mileage for each of the four trip types will be entered into a Microsoft Excel spreadsheet invoice form supplied by the OoA. 2. Cash fares collected shall be totaled, retained by the Contractor, and entered on the Contractor’s monthly invoice. 3. The monthly trip history data shall be uploaded to a secured server to OoA in Microsoft Excel format within fifteen working days of month of service. Original trip sheets/trip tickets shall be retained by the Contractor. 4. Contractor shall provide mileage verification data obtained through MapQuest ®, Google Maps ®, or similar software as The monthly back-up documentation for the invoice, Contractor will provide 100% back-up of trip verified billed trip miles mileage by submitting a PDF file for each one-way trip from MapQuest ®, Google Maps ®, or similar software that containscontains the following: A) Participant ID Number; B) Address address of the “to” and “from” destination as displayed on the trip sheet; and C) Number number of miles recorded by the software that matches the billed mileage. Back-up documentation will be scanned in the order as the trips are displayed on the trip sheets and uploaded into a secured folder as provided by the Office on Aging... 5. Additional performance indicators may be requested by OoA. The Monthly Performance Report and Demographic Report Form will be accompanied by an electronic copy of the recorded Trip Sheet data for the month just completed. All data collected by the Contractor shall be available upon request for audit and inspection by OoA. A sample of the Monthly Performance Report Form is included in Section XI.J. A sample of the Demographic Report Form is included in Section XI.K.