Common use of – Request of Employee Records Clause in Contracts

– Request of Employee Records. ‌ The District agrees to notify the Union Representative and impacted employees when the District receives a request for records or information containing personal information of, or pertaining to, employees unless the District decides to withhold the information through an available exemption. The District will provide such notice no less than five work days before the intended release date. Notice will include: • A copy of the request; • A copy of the responsive records, including redactions the District intends to make; • A direction to name the requestor as a party to any action seeking to prevent disclosure; and • The actual date the District intends to produce the records unless it is served with a signed court order preventing disclosure. Personal information includes any of the following, but is not limited to: residential address, residential telephone numbers, personal wireless telephone numbers, GPS or similar location coordinates, personal electronic mail addresses, social security numbers, driver’s license numbers and dates of birth. State law permits the District to withhold from disclosure the following personal information: Residential addresses, residential telephone numbers, personal wireless telephone numbers, personal electronic mail addresses, social security numbers, driver's license numbers, identification card numbers, and emergency contact information of employees, and the names, dates of birth, residential addresses, residential telephone numbers, personal wireless telephone numbers, personal electronic mail addresses, social security numbers, and emergency contact information of dependents of employees.

– Request of Employee Records. ‌ The District agrees to notify the Union Representative and impacted employees when the District receives a request for records or information containing personal information of, or pertaining to, employees unless the District decides to withhold the information through an available exemption. The District will provide such notice no less than five work days before the intended release date. Notice will include: • A copy of the request; • A copy of the responsive records, including redactions the District intends to make; • A direction to name the requestor as a party to any action seeking to prevent disclosure; and • The actual date the District intends to produce the records unless it is served with a signed court order preventing disclosure. Personal information includes any of the following, but is not limited to: residential address, residential telephone numbers, personal wireless telephone numbers, GPS or similar location coordinates, personal electronic mail addresses, social security numbers, driver’s license numbers and dates of birth. State law permits the District to withhold from disclosure the following personal information: Residential addresses, residential telephone numbers, personal wireless telephone numbers, personal electronic mail addresses, social security numbers, driver's license numbers, identification card numbers, and emergency contact information of employees, and the names, dates of birth, residential addresses, residential telephone numbers, personal wireless telephone numbers, personal electronic mail addresses, social security numbers, and emergency contact information of dependents of employees.