Common use of STAFF ABSENCE Clause in Contracts

STAFF ABSENCE. OPERATION OF INTERNAL INSURANCE SCHEME The scheme only applies to staff funded via the schools delegated budget and excludes extended services provision or staff engaged as a result of terminating a contract for services with another Council department e.g. caretaking/cleaning, grounds maintenance. Schools which choose to buy this service will incur a charge relating specifically to this service. PM RESPONSIBILITIES  To process claims for reimbursement of costs relating to staff absences in accordance with the agreed internal insurance scheme  PM to forward completed claims to Finance Section for appropriate accounting entries SCHOOL RESPONSIBILITIES  To complete and submit the prescribed claim form in accordance with the scheme conditions NB: The reimbursement of costs will be made providing the school ensure they implement appropriate management actions as required by the Council’s Attendance Management policy. 11. SUPPLY STAFF ADMINISTRATION (NON-AGENCY) SCHOOLS MUST NOT ALLOW SUPPLY STAFF TO COMMENCE EMPLOYMENT BEFORE ALL RELEVANT CHECKS ARE COMPLETED AND NOTIFICATION OF THIS IS CONFIRMED. Clearances for supply / casual workers are deemed to be undertaken for the requesting school. We do not maintain a supply / casual register for school. The process of clearing supply staff will only commence once the schools provide the Supply Clearance Form (Appendix E) to PM together with an application form and 2 satisfactory references. PM RESPONSIBILITIES  Receive requests for clearances for supply work via the school  Provide advice regarding relevance of engagement via contract  Relevant documentation provided to applicant  Instigate relevant checks as outlined in section 5.  To undertake salary assessments for supply teachers  Confirm clearances have been received both to the individual and the school  Calculate and pay holiday entitlement SCHOOL RESPONSIBILITIES  Provide completed Supply Clearance Form application form and two satisfactory references at least 4 weeks in advance of the proposed start date

STAFF ABSENCE. OPERATION OF INTERNAL INSURANCE SCHEME The scheme only applies to staff funded via the schools delegated budget and excludes extended services provision or staff engaged as a result of terminating a contract for services with another Council department e.g. caretaking/cleaning, grounds maintenance. Schools which choose to buy this service will incur a charge relating specifically to this service. PM HR RESPONSIBILITIES  To process claims for reimbursement of costs relating to staff absences in accordance with the agreed internal insurance scheme  PM HR to forward completed claims to Finance Section for appropriate accounting entries SCHOOL RESPONSIBILITIES  To complete and submit the prescribed claim form in accordance with the scheme conditions NB: The reimbursement of costs will be made providing the school ensure they implement appropriate management actions as required by the Council’s Attendance Management policy. 11. SUPPLY STAFF ADMINISTRATION (NON-AGENCY) SCHOOLS MUST NOT ALLOW SUPPLY STAFF TO COMMENCE EMPLOYMENT BEFORE ALL RELEVANT CHECKS ARE COMPLETED AND NOTIFICATION OF THIS IS CONFIRMED. Clearances for supply / casual workers are deemed to be undertaken for the requesting school. We do not maintain a supply / casual register for school. The process of clearing supply staff will only commence once the schools provide the Supply Clearance Form (Appendix E) to PM HR together with an application form and 2 satisfactory references. PM HR RESPONSIBILITIES  Receive requests for clearances for supply work via the school  Provide advice regarding relevance of engagement via contract  Relevant documentation provided to applicant  Instigate relevant checks as outlined in section 5.  To undertake salary assessments for supply teachers  Confirm clearances have been received both to the individual and the school  Calculate and pay holiday entitlement SCHOOL RESPONSIBILITIES  Provide completed Supply Clearance Form application form and two satisfactory references at least 4 weeks in advance of the proposed start date

STAFF ABSENCE. OPERATION OF INTERNAL INSURANCE SCHEME The scheme only applies to staff funded via the schools delegated budget and excludes extended services provision or staff engaged as a result of terminating a contract for services with another Council department e.g. caretaking/cleaning, grounds maintenance. Schools which choose to buy this service will incur a charge relating specifically to this service. PM HR RESPONSIBILITIES  ❑ To process claims for reimbursement of costs relating to staff absences in accordance with the agreed internal insurance scheme  PM ❑ HR to forward completed claims to Finance Section for appropriate accounting entries SCHOOL RESPONSIBILITIES  ❑ To complete and submit the prescribed claim form in accordance with the scheme conditions NB: The reimbursement of costs will be made providing the school ensure they implement appropriate management actions as required by the Council’s Attendance Management policy. 11. SUPPLY STAFF ADMINISTRATION (NON-AGENCY) SCHOOLS MUST NOT ALLOW SUPPLY STAFF TO COMMENCE EMPLOYMENT BEFORE ALL RELEVANT CHECKS ARE COMPLETED AND NOTIFICATION OF THIS IS CONFIRMED. Clearances for supply / casual workers are deemed to be undertaken for the requesting school. We do not maintain a supply / casual register for school. The process of clearing supply staff will only commence once the schools provide the Supply Clearance Form (Appendix E) to PM HR together with an application form and 2 satisfactory references. PM HR RESPONSIBILITIES  ❑ Receive requests for clearances for supply work via the school  ❑ Provide advice regarding relevance of engagement via contract  ❑ Relevant documentation provided to applicant  ❑ Instigate relevant checks as outlined in section 5.  ❑ To undertake salary assessments for supply teachers  ❑ Confirm clearances have been received both to the individual and the school  ❑ Calculate and pay holiday entitlement SCHOOL RESPONSIBILITIES  ❑ Provide completed Supply Clearance Form application form and two satisfactory references at least 4 weeks in advance of the proposed start date

STAFF ABSENCE. OPERATION OF INTERNAL INSURANCE SCHEME The scheme only applies to staff funded via the schools delegated budget and excludes extended services provision or staff engaged as a result of terminating a contract for services with another Council department e.g. caretaking/cleaning, grounds maintenance. Schools which choose to buy this service will incur a charge relating specifically to this service. PM RESPONSIBILITIES  To process claims for reimbursement of costs relating to staff absences in accordance with the agreed internal insurance scheme  PM to forward completed claims to Finance Section for appropriate accounting entries SCHOOL RESPONSIBILITIES  To complete and submit the prescribed claim form in accordance with the scheme conditions NB: The reimbursement of costs will be made providing the school ensure they implement appropriate management actions as required by the Council’s Attendance Management policy. 11. SUPPLY STAFF ADMINISTRATION (NON-AGENCY) SCHOOLS MUST NOT ALLOW SUPPLY STAFF TO COMMENCE EMPLOYMENT BEFORE ALL RELEVANT CHECKS ARE COMPLETED AND NOTIFICATION OF THIS IS CONFIRMED. Clearances for supply / casual workers are deemed to be undertaken for the requesting school. We do not maintain a supply / casual register for school. The process of clearing supply staff will only commence once the schools provide the Supply Clearance Form (Appendix ED) to PM together with an application form and 2 satisfactory references. PM RESPONSIBILITIES  Receive requests for clearances for supply work via the school  Provide advice regarding relevance of engagement via contract  Relevant documentation provided to applicant  Instigate relevant checks as outlined in section 5.  To undertake salary assessments for supply teachers  Confirm clearances have been received both to the individual and the school  Calculate and pay holiday entitlement for non teaching supply staff SCHOOL RESPONSIBILITIES  Provide completed Supply Clearance Form application form and two satisfactory references at least 4 weeks in advance of the proposed start datedate  When submitting claim forms, ensure the number of hours is correctly added up and the full cost code is provided