Common use of Staffing Structure Clause in Contracts

Staffing Structure. The YES staff in PY 2011 will be comprised of employees currently working in the program, all of whom have received background checks in compliance with CPI’s personnel procedures and policies and with all funder requirements. For detailed descriptions of staff duties and staff resumes, please refer to the job descriptions in Attachment E. o YES Program Manager (1, full-time) o Youth Specialists (3, full-time) o Director of Vocational Services (1, 12% FTE) Facilities & Hours of Operation Business hours for the YES program are Monday-Friday, 8:30 AM-4:30 PM. YES staff is also prepared to respond to certain emergency situations, regardless of the time of day. The YES program is currently operating out of the SouthBank Building in Downtown Durham. The YES program shares space and resources with two other CPI programs. The space is approximately 2,600 square feet and complies with all requirements of the Americans with Disabilities Act. The YES program occupies approximately half of the available space. The building is located 353 yards from the Durham Station Transportation Center, the hub of Durham’s transportation services. Attachment B (Revised May 2011) Budget Form Proposed WIA Year Round Youth Budget Agency's Name: Community Partnerships, Inc. Program Costs Number Line Item Totals Staff Salaries 100 $ 156,288 Fringe Benefits 101 $ 32,524 Staff Travel 102 $ 6,600 Scholarships 103 $ 10,500 Employer OJT Incentives 104 $ Participant Wages 105 $ Participant Fringe Benefits 106 $ Rent 107 $ 25,200 Supplies 108 $ 3,843 Equipment 109 $ Communications 110 $ 5,424 Staff Training and Dev. 111 $ 5,725 Other Program Expenses 112 $ 5,635 Subtotal Program Costs 1XX $ 251,739 Supportive Services Costs Number Line Item Totals Child Care Costs 200 $ 6,000 Participant Transportation Costs 201 $ 6,900 Other (describe) 202 $ 8,088 Subtotal Supportive Services Costs 2XX $ 20,988 Youth Project Costs Number Line Item Totals Total Program Costs 300 $ 272,727 Less Program Income 301 $ Program Costs** 3XX $ 272,727 Net Program Administration Cost 400 $ Percent 10% $ 27,273 $ 27,273 301 In-Kind Funds Description Source Amount Total Amount of Funds In-school (up to 50%) $ 45,000 (15%) Out-of-school (at least 50 %) $255,000 (85%) Contractor's Signature Program Cost 100 Staff Salaries Position Title Pay Rate Per Hour % Of Time Applied to Program Months Applied to Program Salary Cost to Charged to Program Program Manager 100% 12 $ 42,420 Youth Specialist 100% 12 $ 36,960 Youth Specialist 100% 12 $ 34,344 Youth Specialist 100% 12 $ 35,400 Director of Vocational Services 12% 12 $ 7,164 Total Staff Salaries $ 156,288 (100) 101 Fringe Benefits FICA: Salaries $ 156,288 x 7.65 % Rate $ 11,956 Worker’s Comp: Salaries $ 156,288 x 1.16 % Rate $ 1,813 Health Insurance: for staff that Fully Participate in all Health Benefits Monthly Rate Per Person $ 400.69 x 3.12 FTE x 12 Months of Service* $ 15,002 Health Insurance: for staff that voluntarily decline the Medical portion of Health Insurance Monthly Rate Per Person $ 45.75 x 1.0 FTE x 12 Months of Service* $ 549 Pension (Retirement): Salaries $ 156,288 x .30 % Rate $ 469 Unemployment Insurance: Salaries $ 156,288 x 1.75% Rate $ 2,735 Other Fringe Benefits: (Specify and Attach Itemization) $ Total Fringe Benefits $ 32,524 (101) *For Health insurance Computation, determine full time equivalent persons month using % of time and months applied to each budgeted position. 102 Staff Travel (Training)

Staffing Structure. The YES staff in PY 2011 program year 2012 will be comprised of employees currently working in the program, all of whom have received background checks in compliance with CPI’s personnel procedures and policies and with all funder requirements. For detailed descriptions of staff duties and staff resumes, please refer to the job descriptions in Attachment E. o YES Program Manager (1, full-time100% FTE) o Youth Specialists (3, full-time100% FTEs) o Job Developer (1, 80% FTE) o Director of Vocational Services (1, 12% FTE) Facilities & Hours of Operation Business hours for the YES program are Monday-Friday, 8:30 AM-4:30 PM. YES staff is also prepared to respond to certain emergency situations, regardless of the time of day. The YES program is currently operating out of the SouthBank Building in Downtown Durham. The YES program shares space and resources with two other CPI programs. The space is approximately 2,600 square feet and complies with all requirements of the Americans with Disabilities Act. The YES program occupies approximately half of the available space. The building is located 353 yards from the Durham Station Transportation Center, the hub of Durham’s transportation services. Attachment B (Revised May 20112012) Attachment B Second Amendment --Revised May 2012– Budget Form Proposed WIA Year Round Youth Budget Agency's Name: Community Partnerships, Inc. Program Costs Number Line Item Totals Staff Salaries 100 $ 156,288 185,117 Fringe Benefits 101 $ 32,524 52,275 Staff Travel 102 $ 6,600 4,525 Scholarships 103 $ 10,500 15,250 Employer OJT Incentives 104 $ Participant Wages 105 $ Participant Fringe Benefits 106 $ Rent 107 $ 25,200 Supplies 108 $ 3,843 2,040 Equipment 109 $ Communications 110 $ 5,424 5,740 Staff Training and Dev. 111 $ 5,725 4,739 Other Program Expenses 112 $ 5,635 5,296 Subtotal Program Costs 1XX $ 251,739 300,182 Supportive Services Costs Number Line Item Totals Child Care Costs 200 $ 6,000 2,040 Participant Transportation Costs 201 $ 6,900 9,000 Other (describe) 202 $ 8,088 6,960 Subtotal Supportive Services Costs 2XX $ 20,988 18,000 Youth Project Costs Number Line Item Totals Total Program Costs 300 $ 272,727 318,182 Less Program Income 301 $ Program Costs** 3XX $ 272,727 318,182 Net Program Administration Cost 400 $ Percent 10% $ 27,273 31,818 $ 27,273 31,818 301 In-Kind Funds Description Source Amount Total Amount of Funds In-school (up to 50%) $ 45,000 52,500 (15%) Out-of-school (at least 50 %) $255,000 297,500 (85%) Contractor's Signature Program Cost 100 Staff Salaries Position Title Pay Rate Per Hour % Of Time Applied to Program Months Applied to Program Salary Cost to Per Hour Applied to Applied to Charged to Program Program Program Program Manager 100% 12 $ 42,420 42,000 Youth Specialist 100% 12 $ 36,960 36,000 Youth Specialist 100% 12 $ 34,344 34,500 Youth Specialist 100% 12 $ 35,400 33,996 Job Developer 80% 11 $ 27,137 Director of Vocational Services 12% 12 $ 7,164 7,092 Funds Available for Merit Increases $ 4,392 Total Staff Salaries $ 156,288 185,117 (100) 101 Fringe Benefits FICA: Salaries $ 156,288 185,117 x 7.65 % Rate $ 11,956 14,161 Worker’s Comp: Salaries $ 156,288 185,117 x 1.16 1.29 % Rate $ 1,813 2,388 Health Insurance: for staff that Fully Participate in all Health Benefits Monthly Rate Per Person $ 400.69 407.93 x 3.12 4.92 FTE x 12 Months of Service* $ 15,002 Health Insurance: for staff that voluntarily decline the Medical portion of Health Insurance Monthly Rate Per Person $ 45.75 x 1.0 FTE x 12 Months of Service* $ 549 24,084 Pension (Retirement): Salaries $ 156,288 185,117 x .30 % Rate $ 469 555 Unemployment Insurance: Salaries $ 156,288 185,117 x 1.755.99% Rate $ 2,735 11,087 Other Fringe Benefits: (Specify and Attach Itemization) $ Total Fringe Benefits $ 32,524 52,275 (101) Attachment B Second Amendment --Revised May 2012 – Program Cost Breakout *For Health insurance Computation, determine full time equivalent persons month using % of time and months applied to each budgeted position. 102 Staff Travel (Training) Mileage: 1256.94 x 12 x $ .30 (miles per month) (number of months) (per mile) Total Staff Travel (Training) $ 4,525 (102) 103 Scholarships Description Source Amount Occupational Skills Training It could be a number of agencies depending on the needs of the youth. $ 15,250 Total Amount of Funds $ 15,250 (103) Employer’s OJT Incentive: x $ 104 Employer OJT Incentives* (number of slots) (average cost) Total Amount of Funds $ (104) *Jobs must be developed in accordance with skill training occupations identified within the local area plan. OJT is only available to youth ages 16-18, ages 18-21 will receive this service through JobLink Career Centers. 105 Participant Wages (Work Experience) Job Title # of Slots Wages per Week Number Hours Per Week Number of Weeks Participant Wage Itemization $ $ $ $ $ $ Total Participant Wages $ (105) 106 Participant Fringe Benefits FICA: Salaries $ x % Rate $ Worker’s Comp Salaries $ x % Rate $ Other Fringe Benefits: (specify and attach itemization) $ Total Participant Fringe Benefits $ (106) 107 Rent Rent Costs-Durham Office $18.04 per sq ft (x) 1,234.68 sq ft (for 12 months) = $22,268 Rent Costs-Raleigh Office $15.99 per sq ft (x) 25 sq ft (for 12 months) = $400 Parking Durham Office $52.75/month (x) 4 parking space (for 12 months) = $2,532 Total Rent Costs $ 25,200 (107) 108 Supplies Description Amount Program Supplies $ 699 Office Supplies $ 1341 Total Supply Costs $ 2,040 (108) 109 Equipment Description State Contract yes/no Amount Total Equipment Costs $ (109) 110 Communications Description Rate Per Month Number of months Total Costs Communications (phone, cell, internet, printing and copying) 12 $ 5,658 Postage 12 $ 82 $ Total Communication Costs $ 5,740 (110) 111 Staff Development and Training Description Amount Training $ 4,739 Total Supply Costs $ 4,739 (111) 112 Other Program Expenses Description Amount Food and Meeting $ 1,780 Program Discretionary Funds $ 60 Professional Services – technology $ 1,992 Other expenses such as payroll processing fees, coffee, water, etc. $ 672 Insurance $ 792 Total Supply Costs $ 5,296 (112) Attachment B Second Amendment --Revised May 2012– Supportive Service Breakout 200 Childcare costs Childcare Costs: $ 170 x 3 x 4 (rate per wk) (# of children) (# of weeks) Total Childcare costs $ 2,040 (200)

Staffing Structure. The YES In PY14 staff in PY 2011 will be comprised of employees currently working in the program, all of whom have received background checks in compliance with CPI’s personnel procedures both existing and policies and with all funder requirementsnew employees. For detailed descriptions of staff duties and staff resumes, please refer to the job descriptions in Attachment E. o YES The staff will consist of a Program Manager (1Manager, full-time) o 3 Youth Specialists (3Specialists, full-time) o a Job Developer, the Director of Vocational Services (1Services, 12% FTE) the Chief Operations Officer, and the Director of Quality Assurance. Facilities & Hours of Operation Business hours for the YES program hours are MondayM-FridayF, 8:30 AM-4:30 PM. However, services are often provided outside of typical business hours to meet the needs of individual youth. YES staff is also prepared to respond to certain emergency situations, regardless of the time of day. The YES program is currently operating out of the SouthBank Building in Downtown DurhamCPI’s Durham office. The YES program shares space and resources with two other CPI programs. The space is approximately 2,600 square feet and building complies with all requirements of the Americans with Disabilities Act. The , and the YES program occupies approximately half of the available space1,383.63 square feet. The building is located 353 352 yards from the Durham Station Transportation Center, the hub of Durham’s transportation servicesdowntown bus terminal. Attachment B (Revised May 2011) Attachment B – Program Budget Form for Amendment No. 1 FY 2014-15 Proposed WIA Year Round Youth Budget Agency's Name: Community Partnerships, Inc. Program Costs Number Line Item Totals Staff Salaries 100 $ 156,288 175,238 Fringe Benefits 101 $ 32,524 45,438 Staff Travel 102 $ 6,600 3,948 Scholarships 103 $ 10,500 9,000 Employer OJT Incentives 104 $ Participant Wages 105 $ Participant Fringe Benefits 106 $ Rent 107 $ 25,200 28,308 Supplies 108 $ 3,843 4,160 Equipment 109 $ Communications 110 $ 5,424 7,062 Staff Training and Dev. 111 $ 5,725 5,000 Other Program Expenses 112 $ 5,635 8,194 Subtotal Program Costs 1XX $ 251,739 286,348 Supportive Services Costs Number Line Item Totals Child Care Costs 200 $ 6,000 1,500 Participant Transportation Costs 201 $ 6,900 7,500 Other (describe) 202 $ 8,088 9,000 Subtotal Supportive Services Costs 2XX $ 20,988 18,000 Youth Project Costs Number Line Item Totals Total Program Costs 300 $ 272,727 304,348 Less Program Income Income: (In-Kind Funds) 301 $ 0 Program Costs** 3XX $ 272,727 304,348 Net Program Administration Cost 400 $ Percent 10of Net Program Costs (Less In- Kind G&A) 15% $ 27,273 45,652 $ 27,273 45,652 301 In-Kind Funds Description Source Amount Total Amount of Funds $ 0.00 Subtotal- In-Kind Program Costs CPI $ 0.00 In-school (up to 50%) $ 45,000 52,500 (15%) Out-of-school (at least 50 %) $255,000 297,500 (85%) Contractor's Signature Appendix D – Program Cost 100 Staff Salaries Position Title Pay Rate Per Hour % Of Time Applied to Program Months Applied to Program Salary Cost to Charged to Program Program Manager 100% 12 $ 42,420 45,000 Youth Specialist 100% 12 $ 36,960 39,000 Youth Specialist 100% 12 $ 34,344 36,252 Youth Specialist 100% 12 $ 35,400 35,496 Job Developer 100% 2 $ 5,066 Director of Vocational Services 1215% 12 $ 7,164 9,444 Director of Quality Assurance 6% 12 $ 3,384 Chief Operations Officer 2% 12 $ 1,596 Total Staff Salaries $ 156,288 175,238 (100) 101 Fringe Benefits FICA: Salaries $ 156,288 175,238 x 7.65 % Rate $ 11,956 13,406 Worker’s Comp: Salaries $ 156,288 175,238 x 1.16 1.53 % Rate $ 1,813 2,681 Health Insurance: for staff that Fully Participate in all Health Benefits Monthly Rate Per Person $ 400.69 420.64 x 3.12 5.03 (eligible) FTE x 12 Months of Service* $ 15,002 Health Insurance: for staff that voluntarily decline the Medical portion of Health Insurance Monthly Rate Per Person $ 45.75 x 1.0 FTE x 12 Months of Service* $ 549 $25,390 Pension (Retirement): ) and FSA Plan: Salaries $ 156,288 175,238 x .30 .26 % Rate $ 469 456 Unemployment Insurance: Salaries $ 156,288 175,238 x 1.752.00 % Rate $ 2,735 3,505 Other Fringe Benefits: (Specify and Attach Itemization) $ Total Fringe Benefits $ 32,524 45,438 (101) *For Health insurance Computation, determine full time equivalent persons month using % of time and months applied to each budgeted position. 102 Staff Travel (Training) Mileage: 1096.67 x 12 x $ .30 (miles per month) (number of months) (per mile) Total Staff Travel (Training) $ 3,948 (102) 103 Scholarships Description Source Amount Occupational Skills Training It could be a number of agencies depending on the needs of the youth: such as Optimal Health Care, DTCC, and/or Milestones. $ 9,000 Total Amount of Funds $ 9,000 (103) 104 Employer OJT Incentives* Employer’s OJT Incentive: x $ (number of slots) (average cost) Total Amount of Funds $ (104) *Jobs must be developed in accordance with skill training occupations identified within the local area plan. OJT is only available to youth ages 16-18, ages 18-21 will receive this service through JobLink Career Centers. 105 Participant Wages (Work Experience) Job Title # of Slots Wages per Week Number Hours Per Week Number of Weeks Participant Wage Itemization $ $ $ $ $ $ Total Participant Wages $ (105) 106 Participant Fringe Benefits FICA: Salaries $ x % Rate $ Worker’s Comp Salaries $ x % Rate $ Other Fringe Benefits: (specify and attach itemization) $ Total Participant Fringe Benefits $ (106) 107 Rent Rent Costs-Durham Office $18.20 per sq ft (x) 1,383.63 sq ft (for 6 months) = $25,188 Rent Costs-Raleigh Office $15.99 per sq ft (x) 45 sq ft (for 12 months) = $720 Parking Durham Office $50.00/month (x) 4 parking space (for 12 months) = $2,400 Total Rent Costs $ 28,308 (107) 108 Supplies Description Amount Program Supplies $ 1200 Office Supplies $ 1960 Furniture, Equipment, Software < 500 $ 1000 Total Supply Costs $ 4,160 (108) 109 Equipment Description State Contract yes/no Amount Total Equipment Costs $ (109) 110 Communications Description Rate Per Month Number of months Total Costs Communications (phone, cell, internet, printing and copying) 12 $ 7,062 $ Total Communication Costs $ 7,062 (110) 111 Staff Development and Training Description Amount Training $ 5000 Total Staff Development and Training Costs $ 5,000 (111) 112 Other Program Expenses Description Amount Food and Meeting $ 2,400 Program Discretionary Funds $ 100 Professional Services - technology $ 2,568 Professional Services – Other (A133 Audit) $ 1,300 Other expenses such as payroll processing fees, coffee, water, etc. $ 432 Insurance $ 1,344 Misc – Allowable $ 50 Total Other Program Costs $ 8,194 (108) Appendix E – Supportive Service 200 Childcare costs Childcare Costs: $ 150 x 10 x 1 _ (rate per wk) (# of children) (# of weeks) Total Childcare costs $ 1,500 (200)