Common use of Supplier Portal Clause in Contracts

Supplier Portal. If you are an existing DFID partner, payments will be made in to the bank account as detailed on the DFID portal. If the payment is to go to a different account from the one already registered, you must set up an additional entry on the portal. If your organisation has more than one account registered with us, please confirm within the payment request form, the details of the bank account to be used. If you are a new supplier/recipient you must register with us on the DFID portal: xxxxx://xxxxxxxxxxxxxx.xxxx.xxx.xx/selfservice/. Please ensure your details are kept accurate and up to date, failure to do so could lead to delays in payment or payments being made to the wrong account. In line with UK financial management requirements DFID must obtain independent audit assurance that funds have been used appropriately. Audit arrangement should be tailored to programmes to ensure that it provides effective assurance to DFID but is also efficient. Audit assurance is often provided through the Partners audited annual accounts. When this is the case DFID project funds must be clearly segregated and identifiable within the accounts. Where it is not possible for the Partner to provide this, project statements showing DFID project funding, certified by an auditor will be acceptable. In all cases the auditor should be independent of the Partner and appropriately qualified. Project audit arrangements must be established and recorded within the audit section of this arrangement. All audit documentation should be original. Procurement of goods and services may be carried out by the Partner throughout this funding. The partner will manage such procurement through its own internal systems, process and controls. All procurement should take regard of international best practice, applicable regulations and be designed to achieve upmost value for money. Records of all procurement activity must be kept by the partner and made available to DFID, upon request. DFID reserves the ability to assess the procurement capacity and capability of the Partner at any time. Where the Partner considers itself or is considered by DFID not to have the skills and capacity to carry out higher value procurement, DFID has pre-approved procurement agents that should be used.

Supplier Portal. If you are an existing DFID partner, payments will be made in to into the bank account as detailed on the DFID portal. Please ensure your details are accurate and up to date. If the payment is to go to a different account from the one already registered, you must set up an additional entry on the portal. If your organisation has more than one account registered with us, please confirm within the payment request form, the details of the bank account entry to be used. If you are a new supplier/recipient you must register with us on the DFID portal: xxxxx://xxxxxxxxxxxxxx.xxxx.xxx.xx/selfservice/. Please ensure In the event of any changes being required you should update your details are kept accurate and up to dateimmediately on the portal, failure to do so could lead to delays in payment or payments being made to the wrong accountpayment. In line with UK financial management requirements DFID must obtain independent audit assurance that funds have been used appropriately. Audit arrangement should be tailored to programmes to ensure that it provides effective assurance to DFID but is also efficient. Audit Although audit assurance is often provided through independently audited project specific statements, projects are not restricted to this and may obtain assurance through, for example, an independent internal audit function integrated to the Partners audited annual accounts. When this is the case DFID project funds must be clearly segregated and identifiable within the accounts. Where it is not possible for the Partner to provide this, project statements showing DFID project funding, certified by an auditor will be acceptable. In all cases the auditor should be programme or independent audit assurance of the Partner and appropriately qualifiedpayment requests. Project audit arrangements must be established and recorded within the audit section of this arrangement. All audit documentation should be original. Procurement of goods and services may be carried out by the Partner throughout this funding. The partner will manage such procurement through in accordance with its own internal systemsregulations, process rules, policies, procedures and controlsdirectives. All procurement should take regard of international best practice, applicable regulations and be designed to achieve upmost maximum value for money. Records of all procurement activity must be kept by the partner and made available to DFID, upon request. DFID reserves the ability to assess the procurement capacity and capability of the Partner at any time. Where Cc: [DFID Project Manager Country / Department X] Title of Grant / Project name Project Location Details of Expenditure DFID Component Code / Purchase Order No. Date of Claim Period of Funding Request [dd/mm/yyyy] to [dd/mm/yyyy] Bank Postal Address: Name of Account: Bank Account Number: Sort Code: Currency of Bank Account: IBAN number: [required for bank accounts within Europe] SWIFT number: ABA or BIC Number: [BIC required for bank accounts within Europe] Intermediary bank details: Bank Email Address: Audit Discharge Certification I certify that this claim is correct and that the Partner considers itself sum requested is properly due on the basis of the information provided, project objectives and on the work carried out or is considered by DFID not to future work plans. I have the skills authority to sign this on behalf of the {Partner} Authorised Signatory ............................ Date .................... Name: Position: Address/Contact Details: ANNEX 3: NOTIFICATION OF RETURN OF FUNDS TO DFID To: [DFID Project Manager Country / Department X] Cc: Treasury and capacity to carry out higher value procurementBanking, DFID, Xxxxxxxxxxx Xxxxx, Xxxx Xxxxxxxx, Xxxxxxxx Title of Grant / Project name Purchase Order / Component Code DFID has pre-approved procurement agents that Sort code: DFID Account number: DFID Account Code DFID Component Code For UK Payments under £10,000 we recommend the use of BACS. For UK Payments in excess of £10,000 we recommend the use of CHAPS. Cheques should be usedmade payable to ‘Department for International Development’ and sent to the DFID Programme Manager. All payments direct from overseas bank accounts should also quote the following: Name: Position: Address: E-mail: ANNEX 4: NOTIFICATION OF PAYMENT BY DFID To: {Name of Partner, (Country Office)} CC: {DFID X} Country Office Title of Grant / Project name Purchase order / Component Code Payment has been made to the bank account as detailed on the DFID portal, confirmed below: Bank Postal Address: Name of Account: Bank Account Number: Sort Code: Currency of Bank Account: IBAN number: [required for bank accounts within Europe] SWIFT number: ABA or BIC Number: [BIC required for bank accounts within Europe] Intermediary bank details Name: Position: Address: E-mail: CABI is accountable for three key deliverables, outlined below. CABI’s performance and progress on these deliverables will be assessed against annual targets, which will be agreed with DFID on an annual basis.

Supplier Portal. If you are an existing DFID partner, payments will be made in to into the bank account as detailed on the DFID portal. Please ensure your details are accurate and up to date. If the payment is to go to a different account from the one already registered, you must set up an additional entry on the portal. If your organisation has more than one account registered with us, please confirm within the payment request form, the details of the bank account entry to be used. If you are a new supplier/recipient you must register with us on the DFID portal: xxxxx://xxxxxxxxxxxxxx.xxxx.xxx.xx/selfservice/. Please ensure In the event of any changes being required you should update your details are kept accurate and up to dateimmediately on the portal, failure to do so could lead to delays in payment or payments being made to the wrong accountpayment. In line with UK financial management requirements DFID must obtain independent audit internal and external auditing assurance provided in the UN financial regulations and rules that funds have been used appropriately. Audit arrangement should be tailored to programmes to ensure that it provides effective assurance to DFID but is also efficient. Audit Although audit assurance is often provided through independently audited project specific statements, projects are not restricted to this and may obtain assurance through, for example, an independent internal audit function integrated to the Partners audited annual accounts. When this is the case DFID project funds must be clearly segregated and identifiable within the accounts. Where it is not possible for the Partner to provide this, project statements showing DFID project funding, certified by an auditor will be acceptable. In all cases the auditor should be programme or independent audit assurance of the Partner and appropriately qualifiedpayment requests. Project audit arrangements must be established and recorded within the audit section of this arrangement. All audit documentation should Funds received by the Partner may be originalused to purchase goods and services as stipulated in the project document and budget. Such goods and services will be purchased in accordance with the Partners regulations, rules, policies, procedures and directives. Procurement of goods and services may be carried out by the Partner throughout this funding. The partner will manage such procurement through in accordance with its own internal systemsregulations, process rules, policies, procedures and controlsdirectives. All procurement should take regard of international best practice, applicable regulations and be designed to achieve upmost maximum value for money. Records of all procurement activity must be kept by the partner and made available to DFID, upon request. DFID reserves the ability to assess the procurement capacity and capability of the Partner at any time. Where Cc: Organisation UN Environmental Programme (UNEP) Title of Grant / Project name Adapt for Environment and Climate Resilience in Sudan (ADAPT!) Project Location Sudan Details of Expenditure DFID Component Code / Purchase Order No. 205115-102/ PO: 40096908 Date of Claim Period of Funding Request [dd/mm/yyyy] To [dd/mm/yyyy] Bank Postal Address: Name of Account: Bank Account Number: Sort Code: Currency of Bank Account: IBAN number: [required for bank accounts within Europe] SWIFT number: ABA or BIC Number: [BIC required for bank accounts within Europe] Intermediary bank details: Bank Email Address: Audit Discharge Certification I certify that this claim is correct and that the Partner considers itself sum requested is properly due on the basis of the information provided, project objectives and on the work carried out or is considered by DFID not to future work plans. I have the skills authority to sign this on behalf of the United Nations Environmental Programme Authorised Signatory ............................ Date .................... Name: Position: Address/Contact Details: ANNEX 3: NOTIFICATION OF RETURN OF FUNDS TO DFID Cc: Partner Name UN Environmental Programme (UNEP) Title of Grant / Project name Adapt for Environment and capacity to carry out higher value procurement, Climate Resilience in Sudan (ADAPT!) Purchase Order / Component Code PO: 40096908 / 205115-102 DFID has preSort code: DFID Account number: DFID Account Code DFID Component Code 205115-approved procurement agents that 102 For UK Payments under £10,000 we recommend the use of BACS. For UK Payments in excess of £10,000 we recommend the use of CHAPS. Cheques should be used.made payable to ‘Department for International Development’ and sent to the DFID Programme Manager. All payments direct from overseas bank accounts should also quote the following: Name: Position: Address: E-mail: ANNEX 4: NOTIFICATION OF PAYMENT BY DFID To: UNEP Sudan