Common use of Time and Materials Based Service Work Orders Clause in Contracts

Time and Materials Based Service Work Orders. Consultant shall submit an invoice for time and materials for Services rendered during the previous calendar month, and not more frequently than once monthly. Consultant’s invoice for such Service Work Orders must specify the following: Schedule of Values (listing appropriate phases or milestones) and extended subtotals; OR Hourly Rates: A section with the applicable job title, number of hours invoiced, applicable hourly rate as specified in Exhibit D, and subtotal; Fixed Price Services (if applicable) with the description, price, quantity, and subtotal using the same language as provided in the Service Work Order; Travel and Living Expenses (if applicable) actually incurred with the name and job title of the individual claiming expenses, date, purpose, and subtotal. Cost of travel or living expense must not exceed the allowance specified in the Judicial Council Travel and Living Expense Guideline; Reimbursable Items (if applicable) with the description, actual cost incurred, quantity, and subtotal using the same language as provided in the Service Work Order. Receipts must be provided as backup documentation; Amount of retention (not to exceed 10% of amount invoiced); Total invoice amount (minus retention, if applicable). Judicial Council Travel and Living Expenses Guidelines Any prices, rates, charges, fees, and any rules, terms, or conditions regarding Travel and Living Expenses specified in Exhibit D that conflict with the provisions of Exhibit E are null and void and without effect. At Judicial Council’s sole discretion, and only if expressly specified by the Judicial Council in a Service Work Order and so agreed to by Consultant prior to performance of the Work, the Judicial Council shall reimburse Consultant for actual and reasonable transportation, meals, and lodging expenses actually incurred by Consultant’s and its Sub-Consultants’ employees when actually incurred in the course of their performance of the Work, but subject to the following: If air transportation is authorized, the Judicial Council will reimburse Consultant only at the actual cost incurred. All air transportation is limited to coach fares and must be booked a minimum of fourteen (14) Business Days prior to travel, unless the Project Manager agrees in writing to a shorter period in the Service Work Order. If overnight lodging expense is authorized, in accordance with the California Victim Compensation and Government Claims Board (formerly State Board of Control) guidelines, the Judicial Council will reimburse Consultant only (i) for hotel room rental at the actual cost, but not to exceed $250.00 per Day in San Francisco County, plus occupancy tax and/or energy surcharge; $125.00 per Day in Monterrey and San Diego Counties, plus occupancy tax and/or energy surcharge; $120.00 per Day in Los Angeles, Orange, and Ventura Counties, plus occupancy tax and/or energy surcharge; $140.00 per Day in Alameda, San Mateo, and Santa Xxxxx Counties, plus tax and energy surcharge; or $110.00 in all other California counties, plus tax and energy surcharge; and (ii) for meals, at the actual cost but not to exceed the following maximum amounts per person per Day: breakfast $8.00; lunch $12.00; dinner $20.00; and incidentals $6.00. Reimbursement for Travel and Living Expenses is subject to the provisions of and must be charged in accordance with the Judicial Council’s Guidelines for Travel and Living Expenses as may be updated from time to time and which are hereby incorporated into this Agreement by reference. Consultant may submit a written request to the Judicial Council Project Manager to review applicable provisions of the Judicial Council’s Guidelines for Travel and Living Expenses prior to incurring any costs in order to confirm the acceptability thereof. If private vehicle ground transportation expense is authorized, the Judicial Council will reimburse Consultant at the then published Federal cents per mile, pursuant to xxxxx://xxx.xxx.xxx/tax-professionals/standard-mileage-rates. The Judicial Council is not obligated to pay for, and Consultant shall not invoice for any hours of non-production Work expended by the Consultant or its Sub-Consultants’ employees that are spent traveling to or from the location where the Service(s) are performed. Travel and Living Expenses shall be billed to the Judicial Council at Consultant’s actual cost, including any discounts or rebates accorded to Consultant or its Sub-Consultants, and are not subject to any markup, fee, or other charge. Notwithstanding the preceding, Consultant shall be required to ensure its workers are paid, and Judicial Council shall reimburse Consultant to the extent applicable for, all travel and/or subsistence payments pursuant to Labor Code sections 1773.1 and 1773.9 or as otherwise required by the Prevailing Wage Laws.

Time and Materials Based Service Work Orders. Consultant shall Contractor shall, upon receipt by the Judicial Council of a Deliverable associated with time and materials Services, submit an invoice for time and materials for Services rendered during each SWO associated with any Deliverable(s) accepted by the previous calendar month, and Judicial Council. Deliverables shall not more frequently than once monthlybe invoiced in advance of receipt by the Judicial Council and/or JBE(s). ConsultantContractor’s invoice for such Service Work Orders must specify the following: Schedule of Values (listing appropriate phases or milestones) and extended subtotals; OR Hourly Rates: A section with the applicable job title, number of hours invoiced, applicable hourly rate as specified in Exhibit D8 of the Master Agreement, and subtotal; Fixed Price Services (if applicable) with the description, price, quantity, and subtotal using the same language as provided in the Service Work Order; Allowable Travel and Living Expenses (if applicable) actually incurred with the name and job title of the individual claiming expenses, date, purpose, and subtotal. Cost of travel or living expense must not exceed the allowance specified in the Judicial Council Expense and Travel and Living Expense GuidelineReimbursement Guidelines; Allowable Reimbursable Items (if applicable) with the description, actual cost incurred, quantity, and subtotal using the same language as provided in the Service Work Order. Receipts must be provided as backup documentation; Lines specifying Non-Taxable Subtotal, Taxable Subtotal, Sales Tax Rate, and Tax Amount; Amount of retention (not to exceed 10% of amount invoiced), if applicable; Total invoice amount (minus retention, if applicable). Judicial Council Travel and Living Expenses Guidelines Any prices, rates, charges, fees, and any rules, terms, or conditions regarding Travel and Living Expenses specified in Exhibit D that conflict with the provisions of Exhibit E are null and void and without effect. At Judicial Council’s sole discretion, and only if expressly specified by the Judicial Council in a Service Work Order and so agreed to by Consultant prior to performance of the Work, the Judicial Council shall reimburse Consultant for actual and reasonable transportation, meals, and lodging expenses actually incurred by Consultant’s and its Sub-Consultants’ employees when actually incurred in the course of their performance of the Work, but subject to the following: If air transportation is authorized, the Judicial Council will reimburse Consultant only at the actual cost incurred. All air transportation is limited to coach fares and must be booked a minimum of fourteen (14) Business Days prior to travel, unless the Project Manager agrees in writing to a shorter period in the Service Work Order. If overnight lodging expense is authorized, in accordance with the California Victim Compensation and Government Claims Board (formerly State Board of Control) guidelines, the Judicial Council will reimburse Consultant only (i) for hotel room rental at the actual cost, but not to exceed $250.00 per Day in San Francisco County, plus occupancy tax and/or energy surcharge; $125.00 per Day in Monterrey and San Diego Counties, plus occupancy tax and/or energy surcharge; $120.00 per Day in Los Angeles, Orange, and Ventura Counties, plus occupancy tax and/or energy surcharge; $140.00 per Day in Alameda, San Mateo, and Santa Xxxxx Counties, plus tax and energy surcharge; or $110.00 in all other California counties, plus tax and energy surcharge; and (ii) for meals, at the actual cost but not to exceed the following maximum amounts per person per Day: breakfast $8.00; lunch $12.00; dinner $20.00; and incidentals $6.00. Reimbursement for Travel and Living Expenses is subject to the provisions of and must be charged in accordance with the Judicial Council’s Guidelines for Travel and Living Expenses as may be updated from time to time and which are hereby incorporated into this Agreement by reference. Consultant may submit a written request to the Judicial Council Project Manager to review applicable provisions of the Judicial Council’s Guidelines for Travel and Living Expenses prior to incurring any costs in order to confirm the acceptability thereof. If private vehicle ground transportation expense is authorized, the Judicial Council will reimburse Consultant at the then published Federal cents per mile, pursuant to xxxxx://xxx.xxx.xxx/tax-professionals/standard-mileage-rates. The Judicial Council is not obligated to pay for, and Consultant shall not invoice for any hours of non-production Work expended by the Consultant or its Sub-Consultants’ employees that are spent traveling to or from the location where the Service(s) are performed. Travel and Living Expenses shall be billed to the Judicial Council at Consultant’s actual cost, including any discounts or rebates accorded to Consultant or its Sub-Consultants, and are not subject to any markup, fee, or other charge. Notwithstanding the preceding, Consultant shall be required to ensure its workers are paid, and Judicial Council shall reimburse Consultant to the extent applicable for, all travel and/or subsistence payments pursuant to Labor Code sections 1773.1 and 1773.9 or as otherwise required by the Prevailing Wage Laws.

Time and Materials Based Service Work Orders. Consultant shall submit an invoice for time and materials for Services rendered during the previous calendar month, and not more frequently than once monthly. Consultant’s invoice for such Service Work Orders must specify the following: Schedule of Values (listing appropriate phases or milestones) and extended subtotals; OR Hourly Rates: A section with the applicable job title, number of hours invoiced, applicable hourly rate as specified in Exhibit D, and subtotal; Fixed Price Services (if applicable) with the description, price, quantity, and subtotal using the same language as provided in the Service Work Order; Travel and Living Expenses (if applicable) actually incurred with the name and job title of the individual claiming expenses, date, purpose, and subtotal. Cost of travel or living expense must not exceed the allowance specified in the Judicial Council Travel and Living Expense Guideline; Reimbursable Items (if applicable) with the description, actual cost incurred, quantity, and subtotal using the same language as provided in the Service Work Order. Receipts must be provided as backup documentation; Amount of retention (not to exceed 10% of amount invoiced); Total invoice amount (minus retention, if applicable)amount. Include receipts of charged travel and reimbursable expenses and Judicial Council pre-approvals for the expenses. Judicial Council Travel and Living Expenses Guidelines Any pricesAT JUDICIAL COUNCIL’S SOLE DISCRETION, rates, charges, fees, and any rules, terms, or conditions regarding Travel and Living Expenses specified in Exhibit D that conflict with the provisions of Exhibit E are null and void and without effect. At Judicial Council’s sole discretion, and only if expressly specified by the Judicial Council in a Service Work Order and so agreed to by Consultant prior to performance of the WorkAND ONLY IF EXPRESSLY SPECIFIED BY THE JUDICIAL COUNCIL IN A SERVICE WORK ORDER AND SO AGREED TO BY CONSULTANT PRIOR TO PERFORMANCE OF THE WORK, the Judicial Council shall reimburse Consultant for actual and reasonable transportation, meals, and lodging expenses actually incurred by Consultant’s and its Sub-Consultants’ employees when actually incurred in the course of their performance of the WorkWork beyond 200 mile radius of the Consultant’s designated office, but subject to the following: If air transportation is authorized, the Judicial Council will reimburse Consultant only at the actual cost incurred. All air transportation is limited to coach fares and must be booked a minimum of fourteen (14) Business Days prior to travel, unless the Project Manager agrees in writing to a shorter period in the Service Work Order. If overnight lodging expense is authorized, in accordance with the California Victim Compensation and Government Claims Board (formerly State Board of Control) guidelines, the Judicial Council will reimburse Consultant only (i) for hotel room rental at the actual cost, but not to exceed $250.00 per Day in San Francisco County, plus occupancy tax and/or energy surcharge; $125.00 per Day in Monterrey and San Diego Counties, plus occupancy tax and/or energy surcharge; $120.00 per Day in Los Angeles, Orange, and Ventura Counties, plus occupancy tax and/or energy surcharge; $140.00 per Day in Alameda, San Mateo, and Santa Xxxxx Counties, plus tax and energy surcharge; or $110.00 in all other California counties, plus tax and energy surcharge; and (ii) for meals, at the actual cost but not to exceed the following maximum amounts per person per Day: breakfast $8.00; lunch $12.00; dinner $20.00; and incidentals $6.00. Reimbursement for Travel and Living Expenses is subject to the applicable provisions of and must be charged in accordance with the Judicial Council’s Guidelines for Travel and Living Expenses as may be updated from time to time and which are hereby incorporated into this Agreement by reference. Consultant may submit a written request to the Judicial Council Project Manager to review applicable provisions of the Judicial Council’s Guidelines for Travel and Living Expenses prior to incurring any costs in order to confirm the acceptability thereof. If private vehicle ground transportation expense is authorized, the Judicial Council will reimburse Consultant at the then published Federal cents per mile, pursuant to xxxxx://xxx.xxx.xxx/tax-professionals/standard-mileage-rates. The Judicial Council is not obligated to pay for, and Consultant shall not invoice for any hours of non-production Work expended by the Consultant or its Sub-Consultants’ employees that are spent traveling to or from the location where the Service(s) are performed, unless the specific amounts invoiced received prior written approval from the Judicial Council. Travel and Living Expenses shall be billed to the Judicial Council at Consultant’s actual cost, including any discounts or rebates accorded to Consultant or its Sub-Consultants, and are not subject to any markup, fee, or other charge. Notwithstanding the preceding, Consultant shall be required to ensure its workers are paid, and Judicial Council shall reimburse Consultant to the extent applicable paid for, all travel and/or subsistence payments pursuant to Labor Code sections 1773.1 and 1773.9 or as otherwise required by the Prevailing Wage LawsLaws Taxes Unless otherwise required by law, the Judicial Council is exempt from federal excise taxes and no payment will be made for any taxes levied on Consultant’s or any Sub-Consultants’ employees’ wages. The Judicial Council will pay for any applicable State of California, local sales, use, or similar taxes on any Materials provided or Services rendered pursuant to this Agreement. Invoice Submission Consultant shall submit invoices via email to XxxxxxxxxxXxxxxxxxXxxxxxxx@xxx.xx.xxx with a copy to the Judicial Council Project Manager for processing. Payment The Judicial Council will endeavor to pay invoices within sixty (60) days after receipt of a correct, itemized invoice. In no event shall the Judicial Council be liable for interest or late charges for any late payments. Payment shall be made by the Judicial Council to the Consultant at the address specified when this Agreement was signed. Changes to this address can be made by notifying the Judicial Council in writing of the new remittance address, but should be done prior to invoice submission to avoid processing delays. The Judicial Council may withhold full or partial payment to the Consultant in any instance in which the Consultant has failed or refused to satisfy any material obligation provided for under this Agreement or the Service Work Order.

Time and Materials Based Service Work Orders. Consultant shall submit an invoice for time and materials for Services rendered during the previous calendar month, and not more frequently than once monthly. Consultant’s invoice for such Service Work Orders must specify the following: Schedule of Values (listing appropriate phases or milestones) and extended subtotals; OR Hourly Rates: A section with the applicable job title, number of hours invoiced, applicable hourly rate as specified in Exhibit D, and subtotal; Fixed Price Services (if applicable) with the description, price, quantity, and subtotal using the same language as provided in the Service Work Order; Travel and Living Expenses (if applicable) actually incurred with the name and job title of the individual claiming expenses, date, purpose, and subtotal. Cost of travel or living expense must not exceed the allowance specified in the Judicial Council Travel and Living Expense Guideline; Reimbursable Items (if applicable) with the description, actual cost incurred, quantity, and subtotal using the same language as provided in the Service Work Order. Receipts must be provided as backup documentation; Amount of retention (not to exceed 10% of amount invoiced); Total invoice amount (minus retention, if applicable)amount. Include receipts of charged travel and reimbursable expenses and Judicial Council pre-approvals for the expenses. Judicial Council Travel and Living Expenses Guidelines Any pricesAT JUDICIAL COUNCIL’S SOLE DISCRETION, rates, charges, fees, and any rules, terms, or conditions regarding Travel and Living Expenses specified in Exhibit D that conflict with the provisions of Exhibit E are null and void and without effect. At Judicial Council’s sole discretion, and only if expressly specified by the Judicial Council in a Service Work Order and so agreed to by Consultant prior to performance of the WorkAND ONLY IF EXPRESSLY SPECIFIED BY THE JUDICIAL COUNCIL IN A SERVICE WORK ORDER AND SO AGREED TO BY CONSULTANT PRIOR TO PERFORMANCE OF THE WORK, the Judicial Council shall reimburse Consultant for actual and reasonable transportation, meals, and lodging expenses actually incurred by Consultant’s and its Sub-Consultants’ employees when actually incurred in the course of their performance of the WorkWork beyond 200 mile radius of either the Consultant’s designated office, inspector’s commute location, testing lab, or the Project Location, but subject to the following: If air transportation is authorized, the Judicial Council will reimburse Consultant only at the actual cost incurred. All air transportation is limited to coach fares and must be booked a minimum of fourteen (14) Business Days prior to travel, unless the Project Manager agrees in writing to a shorter period in the Service Work Order. If overnight lodging expense is authorized, in accordance with the California Victim Compensation and Government Claims Board (formerly State Board of Control) guidelines, the Judicial Council will reimburse Consultant only (i) for hotel room rental at the actual cost, but not to exceed $250.00 per Day in San Francisco County, plus occupancy tax and/or energy surcharge; $125.00 per Day in Monterrey and San Diego Counties, plus occupancy tax and/or energy surcharge; $120.00 per Day in Los Angeles, Orange, and Ventura Counties, plus occupancy tax and/or energy surcharge; $140.00 per Day in Alameda, San Mateo, and Santa Xxxxx Counties, plus tax and energy surcharge; or $110.00 in all other California counties, plus tax and energy surcharge; and (ii) for meals, at the actual cost but not to exceed the following maximum amounts per person per Day: breakfast $8.00; lunch $12.00; dinner $20.00; and incidentals $6.00. Reimbursement for Travel and Living Expenses is subject to the applicable provisions of and must be charged in accordance with the Judicial Council’s Guidelines for Travel and Living Expenses as may be updated from time to time and which are hereby incorporated into this Agreement by reference. Consultant may submit a written request to the Judicial Council Project Manager to review applicable provisions of the Judicial Council’s Guidelines for Travel and Living Expenses prior to incurring any costs in order to confirm the acceptability thereof. If private vehicle ground transportation expense is authorized, the Judicial Council will reimburse Consultant at the then published Federal cents per mile, pursuant to xxxxx://xxx.xxx.xxx/tax-professionals/standard-mileage-rates. The Judicial Council is not obligated to pay for, and Consultant shall not invoice for any hours of non-production Work expended by the Consultant or its Sub-Consultants’ employees that are spent traveling to or from the location where the Service(s) are performed, unless the specific amounts invoiced received prior written approval from the Judicial Council. Travel and Living Expenses shall be billed to the Judicial Council at Consultant’s actual cost, including any discounts or rebates accorded to Consultant or its Sub-Consultants, and are not subject to any markup, fee, or other charge. Notwithstanding the preceding, Consultant shall be required to ensure its workers are paid, and Judicial Council shall reimburse Consultant to the extent applicable paid for, all travel and/or subsistence payments pursuant to Labor Code sections 1773.1 and 1773.9 or as otherwise required by the Prevailing Wage LawsLaws When required by law, travel and subsistence rates determined by the Department of Industrial Relations (DIR) for the worker’s specific classification may be utilized, and the Judicial Council will reimburse Contractor for travel and subsistence at the rates determined by the DIR, however, the Judicial Council’s preauthorization and invoice requirements still apply. Taxes Unless otherwise required by law, the Judicial Council is exempt from federal excise taxes and no payment will be made for any taxes levied on Consultant’s or any Sub-Consultants’ employees’ wages. The Judicial Council will pay for any applicable State of California, local sales, use, or similar taxes on any Materials provided or Services rendered pursuant to this Agreement. Invoice Submission Consultant shall submit invoices via email to XxxxxxxxxxXxxxxxxxXxxxxxxx@xxx.xx.xxx with a copy to the Judicial Council Project Manager for processing. Payment The Judicial Council will endeavor to pay invoices within sixty (60) days after receipt of a correct, itemized invoice. In no event shall the Judicial Council be liable for interest or late charges for any late payments. Payment shall be made by the Judicial Council to the Consultant at the address specified when this Agreement was signed. Changes to this address can be made by notifying the Judicial Council in writing of the new remittance address, but should be done prior to invoice submission to avoid processing delays. The Judicial Council may withhold full or partial payment to the Consultant in any instance in which the Consultant has failed or refused to satisfy any material obligation provided for under this Agreement or the Service Work Order.

Time and Materials Based Service Work Orders. Consultant shall submit an invoice for time and materials for Services rendered during the previous calendar month, and not more frequently than once monthly. Consultant’s invoice for such Service Work Orders must specify the following: Schedule of Values (listing appropriate phases or milestones) and extended subtotals; OR Hourly Rates: A section with the applicable job title, number of hours invoiced, applicable hourly rate as specified in Exhibit D, and subtotal; Fixed Price Services (if applicable) with the description, price, quantity, and subtotal using the same language as provided in the Service Work Order; Travel and Living Expenses (if applicable) actually incurred with the name and job title of the individual claiming expenses, date, purpose, and subtotal. Cost of travel or living expense must not exceed the allowance specified in the Judicial Council Travel and Living Expense Guideline; Reimbursable Items (if applicable) with the description, actual cost incurred, quantity, and subtotal using the same language as provided in the Service Work Order. Receipts must be provided as backup documentation; Amount of retention (not to exceed 10% of amount invoiced); Total invoice amount (minus retention, if applicable)amount. Include receipts of charged travel and reimbursable expenses and Judicial Council pre-approvals for the expenses. Judicial Council Travel and Living Expenses Guidelines Any pricesAT JUDICIAL COUNCIL’S SOLE DISCRETION, rates, charges, fees, and any rules, terms, or conditions regarding Travel and Living Expenses specified in Exhibit D that conflict with the provisions of Exhibit E are null and void and without effect. At Judicial Council’s sole discretion, and only if expressly specified by the Judicial Council in a Service Work Order and so agreed to by Consultant prior to performance of the WorkAND ONLY IF EXPRESSLY SPECIFIED BY THE JUDICIAL COUNCIL IN A SERVICE WORK ORDER AND SO AGREED TO BY CONSULTANT PRIOR TO PERFORMANCE OF THE WORK, the Judicial Council shall reimburse Consultant for actual and reasonable transportation, meals, and lodging expenses actually incurred by Consultant’s and its Sub-Consultants’ employees when actually incurred in the course of their performance of the WorkWork beyond 200 mile radius of either the Consultant’s designated office, inspector’s commute location, testing lab, or the Project Location, but subject to the following: If air transportation is authorized, the Judicial Council will reimburse Consultant only at the actual cost incurred. All air transportation is limited to coach fares and must be booked a minimum of fourteen (14) Business Days prior to travel, unless the Project Manager agrees in writing to a shorter period in the Service Work Order. If overnight lodging expense is authorized, in accordance with the California Victim Compensation and Government Claims Board (formerly State Board of Control) guidelines, the Judicial Council will reimburse Consultant only (i) for hotel room rental at the actual cost, but not to exceed $250.00 per Day in San Francisco County, plus occupancy tax and/or energy surcharge; $125.00 per Day in Monterrey and San Diego Counties, plus occupancy tax and/or energy surcharge; $120.00 per Day in Los Angeles, Orange, and Ventura Counties, plus occupancy tax and/or energy surcharge; $140.00 per Day in Alameda, San Mateo, and Santa Xxxxx Counties, plus tax and energy surcharge; or $110.00 in all other California counties, plus tax and energy surcharge; and (ii) for meals, at the actual cost but not to exceed the following maximum amounts per person per Day: breakfast $8.00; lunch $12.00; dinner $20.00; and incidentals $6.00. Reimbursement for Travel and Living Expenses is subject to the applicable provisions of and must be charged in accordance with the Judicial Council’s Guidelines for Travel and Living Expenses as may be updated from time to time and which are hereby incorporated into this Agreement by reference. Consultant may submit a written request to the Judicial Council Project Manager to review applicable provisions of the Judicial Council’s Guidelines for Travel and Living Expenses prior to incurring any costs in order to confirm the acceptability thereof. If private vehicle ground transportation expense is authorized, the Judicial Council will reimburse Consultant at the then published Federal cents per mile, pursuant to xxxxx://xxx.xxx.xxx/tax-professionals/standard-mileage-rates. The Judicial Council is not obligated to pay for, and Consultant shall not invoice for any hours of non-production Work expended by the Consultant or its Sub-Consultants’ employees that are spent traveling to or from the location where the Service(s) are performed. Travel and Living Expenses shall be billed to the Judicial Council at Consultant’s actual cost, including any discounts or rebates accorded to Consultant or its Sub-Consultants, and are not subject to any markup, fee, or other charge. Notwithstanding the preceding, Consultant shall be required to ensure its workers are paid, and Judicial Council shall reimburse Consultant if and to the extent applicable for, all travel and/or subsistence payments pursuant to Labor Code sections 1773.1 and 1773.9 or as otherwise required by the Prevailing Wage Laws.

Time and Materials Based Service Work Orders. Consultant shall submit an invoice for time and materials for Services rendered during the previous calendar month, and not more frequently than once monthly. Consultant’s invoice for such Service Work Orders must specify the following: Schedule of Values (listing appropriate phases or milestones) and extended subtotals; OR Hourly Rates: A section with the applicable job title, number of hours invoiced, applicable hourly rate as specified in Exhibit D, and subtotal; Fixed Price Services (if applicable) with the description, price, quantity, and subtotal using the same language as provided in the Service Work Order; Travel and Living Expenses (if applicable) actually incurred with the name and job title of the individual claiming expenses, date, purpose, and subtotal. Cost of travel or living expense must not exceed the allowance specified in the Judicial Council Travel and Living Expense Guideline; Reimbursable Items (if applicable) with the description, actual cost incurred, quantity, and subtotal using the same language as provided in the Service Work Order. Receipts must be provided as backup documentation; Amount of retention (not to exceed 10% of amount invoiced); Total invoice amount (minus retention, if applicable). Judicial Council Travel and Living Expenses Guidelines Any prices, rates, charges, fees, and any rules, terms, or conditions regarding Travel and Living Expenses specified in Exhibit D that conflict with the provisions of Exhibit E are null and void and without effect. At Judicial Council’s sole discretion, and only if expressly specified by the Judicial Council in a Service Work Order and so agreed to by Consultant prior to performance of the Work, the Judicial Council shall reimburse Consultant for actual and reasonable transportation, meals, and lodging expenses actually incurred by Consultant’s and its Sub-Consultants’ employees when actually incurred in the course of their performance of the Work, but subject to the following: If air transportation is authorized, the Judicial Council will reimburse Consultant only at the actual cost incurred. All air transportation is limited to coach fares and must be booked a minimum of fourteen (14) Business Days prior to travel, unless the Project Manager agrees in writing to a shorter period in the Service Work Order. If overnight lodging expense is authorized, in accordance with the California Victim Compensation and Government Claims Board (formerly State Board of Control) guidelines, the Judicial Council will reimburse Consultant only (i) for hotel room rental at the actual cost, but not to exceed $250.00 per Day in San Francisco County, plus occupancy tax and/or energy surcharge; $125.00 per Day in Monterrey and San Diego Counties, plus occupancy tax and/or energy surcharge; $120.00 per Day in Los Angeles, Orange, and Ventura Counties, plus occupancy tax and/or energy surcharge; $140.00 per Day in Alameda, San Mateo, and Santa Xxxxx Counties, plus tax and energy surcharge; or $110.00 in all other California counties, plus tax and energy surcharge; and (ii) for meals, at the actual cost but not to exceed the following maximum amounts per person per Day: breakfast $8.00; lunch $12.00; dinner $20.00; and incidentals $6.00. Reimbursement for Travel and Living Expenses is subject to the provisions of and must be charged in accordance with the Judicial Council’s Guidelines for Travel and Living Expenses as may be updated from time to time and which are hereby incorporated into this Agreement by reference. Consultant may submit a written request to the Judicial Council Project Manager to review applicable provisions of the Judicial Council’s Guidelines for Travel and Living Expenses prior to incurring any costs in order to confirm the acceptability thereofExpenses. If private vehicle ground transportation expense is authorized, the Judicial Council will reimburse Consultant at the then published Federal cents per mile, pursuant to xxxxx://xxx.xxx.xxx/tax-professionals/standard-mileage-rates. The Judicial Council is not obligated to pay for, and Consultant shall not invoice for any hours of non-production Work expended by the Consultant or its Sub-Consultants’ employees that are spent traveling to or from the location where the Service(s) are performed. Travel and Living Expenses shall be billed to the Judicial Council at Consultant’s actual cost, including any discounts or rebates accorded to Consultant or its Sub-Consultants, and are not subject to any markup, fee, or other charge. Notwithstanding the preceding, Consultant shall be required to ensure its workers are paid, and Judicial Council shall reimburse Consultant to the extent applicable for, all travel and/or subsistence payments pursuant to Labor Code sections 1773.1 and 1773.9 or as otherwise required by the Prevailing Wage Laws.

Time and Materials Based Service Work Orders. Consultant shall submit an invoice for time and materials for Services rendered during the previous calendar month, and not more frequently than once monthly. Consultant’s invoice for such Service Work Orders must specify the following: Schedule of Values (listing appropriate phases or milestones) and extended subtotals; OR Hourly Rates: A section with the applicable job title, number of hours invoiced, applicable hourly rate as specified in Exhibit D, and subtotal; Fixed Price Services (if applicable) with the description, price, quantity, and subtotal using the same language as provided in the Service Work Order; Travel and Living Expenses (if applicable) actually incurred with the name and job title of the individual claiming expenses, date, purpose, and subtotal. Cost of travel or living expense must not exceed the allowance specified in the Judicial Council Travel and Living Expense Guideline; Reimbursable Items (if applicable) with the description, actual cost incurred, quantity, and subtotal using the same language as provided in the Service Work Order. Receipts must be provided as backup documentation; Amount of retention (not to exceed 10% of amount invoiced); Total invoice amount (minus retention, if applicable). Judicial Council Travel and Living Expenses Guidelines Any prices, rates, charges, fees, and any rules, terms, or conditions regarding Travel and Living Expenses specified in Exhibit D that conflict with the provisions of Exhibit E are null and void and without effect. At Judicial Council’s sole discretion, and only if expressly specified by the Judicial Council in a Service Work Order and so agreed to by Consultant prior to performance of the Work, the Judicial Council shall reimburse Consultant for actual and reasonable transportation, meals, and lodging expenses actually incurred by Consultant’s and its Sub-Consultants’ employees when actually incurred in the course of their performance of the Work, but subject to the following: If air transportation is authorized, the Judicial Council will reimburse Consultant only at the actual cost incurred. All air transportation is limited to coach fares and must be booked a minimum of fourteen (14) Business Days prior to travel, unless the Project Manager agrees in writing to a shorter period in the Service Work Order. If overnight lodging expense is authorized, in accordance with the California Victim Compensation and Government Claims Board (formerly State Board of Control) guidelines, the Judicial Council will reimburse Consultant only (i) for hotel room rental at the actual cost, but not to exceed $250.00 per Day in San Francisco County, plus occupancy tax and/or energy surcharge; $125.00 per Day in Monterrey and San Diego Counties, plus occupancy tax and/or energy surcharge; $120.00 per Day in Los Angeles, Orange, and Ventura Counties, plus occupancy tax and/or energy surcharge; $140.00 per Day in Alameda, San Mateo, and Santa Xxxxx Counties, plus tax and energy surcharge; or $110.00 in all other California counties, plus tax and energy surcharge; and (ii) for meals, at the actual cost but not to exceed the following maximum amounts per person per Day: breakfast $8.00; lunch $12.00; dinner $20.00; and incidentals $6.00. Reimbursement for Travel and Living Expenses is subject to the provisions of and must be charged in accordance with the Judicial Council’s Guidelines for Travel and Living Expenses as may be updated from time to time and which are hereby incorporated into this Agreement by reference. Consultant may submit a written request to the Judicial Council Project Manager to review applicable provisions of the Judicial Council’s Guidelines for Travel and Living Expenses prior to incurring any costs in order to confirm the acceptability thereof. If private vehicle ground transportation expense is authorized, the Judicial Council will reimburse Consultant at the then published Federal cents per mile, pursuant to xxxxx://xxx.xxx.xxx/tax-professionals/standard-mileage-rates. The Judicial Council is not obligated to pay for, and Consultant shall not invoice for any hours of non-production Work expended by the Consultant or its Sub-Consultants’ employees that are spent traveling to or from the location where the Service(s) are performed. Travel and Living Expenses shall be billed to the Judicial Council at Consultant’s actual cost, including any discounts or rebates accorded to Consultant or its Sub-Consultants, and are not subject to any markup, fee, or other charge. Notwithstanding the preceding, Consultant shall be required to ensure its workers are paid, and Judicial Council shall reimburse Consultant to the extent applicable for, all travel and/or subsistence payments pursuant to Labor Code sections 1773.1 and 1773.9 or as otherwise required by the Prevailing Wage Lawspayments.