Common use of Time Limits Grievance Steps Clause in Contracts

Time Limits Grievance Steps. A grievance must be submitted to the grievance procedure within ten (10) calendar days after an employee knows or should have known the facts giving rise to the grievance, otherwise it will be considered not to have existed. In no case will a grievance be considered which is submitted later than thirty (30) calendar days following the date of the facts. The following are the implementation steps and procedures for handling grievances: Step 1: Immediate Supervisor Within the time limit stated above, the employee shall submit the written grievance to the employee’s immediate supervisor. It shall be the responsibility of the supervisor to investigate the matter and to provide a written response to the employee within five (5) calendar days following the day on which the grievance was submitted to Step 1. Step 2: Division Commander If the grievance is not settled at Step 1, the employee shall submit the grievance to the Division Commander or the Division Commander’s designee within five (5) calendar days of receipt of the Step 1 response. The Division Commander or the Division Commander’s designee shall investigate the matter and provide a written response to the employee within five (5) calendar days following the date on which the grievance was submitted to Step 2. Step 3: Sheriff If the grievance is not resolved at Step 2; the employee shall submit the grievance to the Sheriff or the Sheriff’s designee within five (5) calendar days of receipt of the Step 2 response. The Sheriff or the Sheriff’s designee shall meet with the employee, and designated representative of the Union if the employee desires, within seven (7) calendar days of submission of the grievance at Step 3 to discuss the grievance. The Sheriff or the Sheriff’s designee shall provide a written answer to the employee within five (5) calendar days of the meeting. Step 4: Arbitration. A grievance unresolved at Step 3 may be submitted to arbitration upon notification by the Union in accordance with this Article.