Common use of Union Electronic Access to Employees Clause in Contracts

Union Electronic Access to Employees. ‌ Given the number of employees who telework exclusively, the employer is in agreement to extend the rights afforded under the CBA via electronic means. For this purpose and with mutual agreement with an agency, the union may submit informational fliers to the agency HR department’s designated point of contact up to twice per month for distribution by the agency to teleworking employees via the state email system. The Union will provide the HR point of contact with a minimum of three (3) business days’ notice to distribute the flyer. Employees who are teleworking may use state issued computers and networks, in lieu of a physical workspace, for the purpose of receiving and reviewing this information. The use of the state’s electronic email system must remain de minimus and only when physical access is not available. This does not extend use of the state’s email system to the union for general communication purposes beyond the provisions of this article. The terms of this agreement apply when physical access to a member(s) is not otherwise safe or available. Communication that occurs over state-owned equipment is the property of the Employer and may be subject to agency review and/or public disclosure.

Union Electronic Access to Employees. ‌ Given the number of employees who telework exclusively, the employer is in agreement to extend the rights afforded under the CBA via electronic means. For this purpose and with mutual agreement with an agency, the union may submit informational fliers to the agency HR department’s designated point of contact up to twice per month for distribution by the agency to teleworking employees via the state email system. The Union will provide the HR point of contact with a minimum of three (3) business days’ notice to distribute the flyer. Employees who are teleworking may use state issued computers and networks, in lieu of a physical workspace, for the purpose of receiving and reviewing this information. The use of the state’s electronic email system must remain de minimus and only when physical access is not available. This does not extend use of the state’s email system to the union for general communication purposes beyond the provisions of this article. The terms of this agreement apply when physical access to a member(s) is not otherwise safe or available. Communication that occurs over state-owned equipment is the property of the Employer and may be subject to agency review and/or public disclosure.